Tax Compliance Specialist
EmergencyMD, Nashville, TN, United States
ABOUT ROCK FORCE
RockForce is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.
Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.
Our people are the magic‑united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.
Join us as we head into one of the most exciting eras in the live entertainment industry!
JOB DESCRIPTION RockForce Live Event & Payroll is seeking a detail‑oriented Tax & Payroll Compliance Specialist to support Employer of Record (EOR) and corporate payroll operations. The role is centered on payroll tax compliance, with a strong emphasis on multi‑state registrations, ongoing agency account maintenance, and end‑to‑end payroll tax remittance and reporting oversight through ADP SmartCompliance. Sales and use tax responsibilities are included but represent a smaller portion of the overall scope.
Payroll Tax Compliance
State and local payroll tax account registrations and ongoing account maintenance, including SIT, SUI, local taxes, and state‑specific programs such as Paid Family Leave (FMLA/PFL).
Remittance and reporting oversight of ADP SmartCompliance, including funding, filings, reconciliations, variance resolution, and agency communications.
Multi‑state payroll tax compliance for EOR employees and corporate payroll across federal, state, and local jurisdictions.
Review of payroll tax filings and payments for accuracy and timeliness, with investigation and resolution of discrepancies.
Primary point of contact for payroll tax notices, audits, discrepancies, and agency correspondence.
Support of year‑end payroll tax processes, including W‑2s, W‑3s, and state and local reconciliations.
Partnership with Payroll, HR, and Finance teams to ensure accurate payroll tax setup, maintenance, and internal controls within payroll systems.
Sales & Use Tax
Support sales and use tax compliance activities across applicable jurisdictions as needed.
Assist with preparation, filing, and reconciliation of sales and use tax returns.
Maintain tax calendars and support responses to sales tax notices or audits.
Assist with exemption certificate tracking and documentation where required.
Accounting & Finance Support
Assist with payroll‑related account reconciliations and liability balances.
Support month‑end close activities related to payroll tax reporting.
Maintain documentation and schedules supporting payroll tax compliance and internal controls.
Qualifications Required:
2–5 years of experience in payroll tax compliance or payroll accounting.
Hands‑on experience with multi‑state payroll tax registrations and ongoing agency account maintenance.
Experience working with payroll tax engines or compliance platforms (ADP SmartCompliance strongly preferred).
Strong understanding of federal, state, and local payroll tax requirements.
Excellent attention to detail and ability to manage deadlines across multiple jurisdictions.
Strong Excel and payroll system proficiency.
Preferred:
Experience supporting EOR, PEO, or professional services payroll environments.
Exposure to sales and use tax compliance in a multi‑state environment.
Associate's or Bachelor's degree in Accounting, Finance, or a related field.
RockForce strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, RockForce will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, RockForce also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case‑by‑case basis.
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Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.
Our people are the magic‑united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.
Join us as we head into one of the most exciting eras in the live entertainment industry!
JOB DESCRIPTION RockForce Live Event & Payroll is seeking a detail‑oriented Tax & Payroll Compliance Specialist to support Employer of Record (EOR) and corporate payroll operations. The role is centered on payroll tax compliance, with a strong emphasis on multi‑state registrations, ongoing agency account maintenance, and end‑to‑end payroll tax remittance and reporting oversight through ADP SmartCompliance. Sales and use tax responsibilities are included but represent a smaller portion of the overall scope.
Payroll Tax Compliance
State and local payroll tax account registrations and ongoing account maintenance, including SIT, SUI, local taxes, and state‑specific programs such as Paid Family Leave (FMLA/PFL).
Remittance and reporting oversight of ADP SmartCompliance, including funding, filings, reconciliations, variance resolution, and agency communications.
Multi‑state payroll tax compliance for EOR employees and corporate payroll across federal, state, and local jurisdictions.
Review of payroll tax filings and payments for accuracy and timeliness, with investigation and resolution of discrepancies.
Primary point of contact for payroll tax notices, audits, discrepancies, and agency correspondence.
Support of year‑end payroll tax processes, including W‑2s, W‑3s, and state and local reconciliations.
Partnership with Payroll, HR, and Finance teams to ensure accurate payroll tax setup, maintenance, and internal controls within payroll systems.
Sales & Use Tax
Support sales and use tax compliance activities across applicable jurisdictions as needed.
Assist with preparation, filing, and reconciliation of sales and use tax returns.
Maintain tax calendars and support responses to sales tax notices or audits.
Assist with exemption certificate tracking and documentation where required.
Accounting & Finance Support
Assist with payroll‑related account reconciliations and liability balances.
Support month‑end close activities related to payroll tax reporting.
Maintain documentation and schedules supporting payroll tax compliance and internal controls.
Qualifications Required:
2–5 years of experience in payroll tax compliance or payroll accounting.
Hands‑on experience with multi‑state payroll tax registrations and ongoing agency account maintenance.
Experience working with payroll tax engines or compliance platforms (ADP SmartCompliance strongly preferred).
Strong understanding of federal, state, and local payroll tax requirements.
Excellent attention to detail and ability to manage deadlines across multiple jurisdictions.
Strong Excel and payroll system proficiency.
Preferred:
Experience supporting EOR, PEO, or professional services payroll environments.
Exposure to sales and use tax compliance in a multi‑state environment.
Associate's or Bachelor's degree in Accounting, Finance, or a related field.
RockForce strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, RockForce will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, RockForce also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case‑by‑case basis.
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