Remote C-Suite Executive Assistant: Elite Calendar & Briefs
Hirani Engineering and Land Surveying, D.P.C., Hicksville, NY, United States
VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION - (213)
Share this job as a link in your status update to LinkedIn. Job Title VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION Location Job Type Full-time Category Administration/Operations Travel None Job Description ROLE SUMMARY We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction. KEY RESPONSIBILITIES EXECUTIVE SUPPORT: Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting) Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks Track deliverables and commitments across stakeholders; ensure timely follow-through and closure MEETINGS & COMMUNICATION: Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders Capture notes and action items; distribute recaps and manage follow-ups Draft polished executive communications (emails, messages, meeting updates) in a professional voice Coordinate with internal leaders and external partners with confidence and diplomacy ADMINISTRATIVE & OPERATIONAL SUPPORT: Create and maintain documents, trackers, and light reporting (Excel/Sheets) Support basic project coordination (timelines, task lists, status updates) Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control Assist with travel planning (as needed): itineraries, logistics, confirmations Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization) Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution CONFIDENTIALITY & PROFESSIONALISM: Handle sensitive information with strict confidentiality and sound judgment Maintain a high standard of professionalism, accuracy, and discretion in all communications Job Requirements
REQUIRED QUALIFICATIONS: 3–7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting Strong written and verbal English communication with professional tone Proven ability to manage competing priorities, work independently, and meet deadlines consistently High attention to detail; strong documentation and follow-through habits Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly PREFERRED QUALIFICATIONS: Experience supporting US-based executives or global teams Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides) Background in professional services, consulting, AEC, or fast-paced environments WORKING SCHEDULE: Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness Some early/late flexibility may be required depending on executive needs
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Share this job as a link in your status update to LinkedIn. Job Title VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION Location Job Type Full-time Category Administration/Operations Travel None Job Description ROLE SUMMARY We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction. KEY RESPONSIBILITIES EXECUTIVE SUPPORT: Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting) Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks Track deliverables and commitments across stakeholders; ensure timely follow-through and closure MEETINGS & COMMUNICATION: Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders Capture notes and action items; distribute recaps and manage follow-ups Draft polished executive communications (emails, messages, meeting updates) in a professional voice Coordinate with internal leaders and external partners with confidence and diplomacy ADMINISTRATIVE & OPERATIONAL SUPPORT: Create and maintain documents, trackers, and light reporting (Excel/Sheets) Support basic project coordination (timelines, task lists, status updates) Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control Assist with travel planning (as needed): itineraries, logistics, confirmations Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization) Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution CONFIDENTIALITY & PROFESSIONALISM: Handle sensitive information with strict confidentiality and sound judgment Maintain a high standard of professionalism, accuracy, and discretion in all communications Job Requirements
REQUIRED QUALIFICATIONS: 3–7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting Strong written and verbal English communication with professional tone Proven ability to manage competing priorities, work independently, and meet deadlines consistently High attention to detail; strong documentation and follow-through habits Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly PREFERRED QUALIFICATIONS: Experience supporting US-based executives or global teams Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides) Background in professional services, consulting, AEC, or fast-paced environments WORKING SCHEDULE: Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness Some early/late flexibility may be required depending on executive needs
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