Personal Assistant to Chairman (US)
BJAK, San Francisco, CA, United States
About BJAK
We build superior application platforms globally with the mission of creating successful businesses while contributing positively to society by making it more efficient. We developed the first and leading insurance platform in Southeast Asia to digitize the insurance industry. The platform currently serves over 8 million users across the region. We are continuing our mission by building new, superior applications in emerging use cases as applications become increasingly integrated with AI. Our team is densely talented, highly motivated, and focused on engineering and product excellence within a very flat organization. All members are expected to be hands‑on and to contribute directly to the company’s mission.
About The Role We are looking for a Personal Assistant to Chairman to support coordination, communication, and execution across key internal and external workstreams. You will act as a central point of contact, ensuring priorities move forward efficiently, interactions are well‑managed, and commitments are followed through with clarity and speed.
What You Will Be Doing
Coordinate meetings, communications, and follow‑ups across candidates, partners, media, and external networks
Support scheduling and prioritization to ensure time is focused on the highest‑impact areas
Track ongoing conversations, action items, and ensure timely follow‑through
Prepare materials, summaries, and briefs for meetings and discussions
Act as a liaison between the Chairman and internal teams to ensure alignment and execution
Manage inbound requests and route them based on priority and relevance
Support key initiatives by coordinating across stakeholders and keeping workstreams on track
Maintain structured records, documentation, and high standards of confidentiality
What You Will Need
Experience in a personal assistant, executive assistant, operations, or coordination-heavy role
Strong organizational ability and attention to detail
Ability to manage multiple priorities and execute reliably
Clear and concise communication skills
Good judgment in handling sensitive information and external interactions
Comfortable operating in fast‑paced, high‑expectation environments
High ownership mindset with the ability to work independently
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About The Role We are looking for a Personal Assistant to Chairman to support coordination, communication, and execution across key internal and external workstreams. You will act as a central point of contact, ensuring priorities move forward efficiently, interactions are well‑managed, and commitments are followed through with clarity and speed.
What You Will Be Doing
Coordinate meetings, communications, and follow‑ups across candidates, partners, media, and external networks
Support scheduling and prioritization to ensure time is focused on the highest‑impact areas
Track ongoing conversations, action items, and ensure timely follow‑through
Prepare materials, summaries, and briefs for meetings and discussions
Act as a liaison between the Chairman and internal teams to ensure alignment and execution
Manage inbound requests and route them based on priority and relevance
Support key initiatives by coordinating across stakeholders and keeping workstreams on track
Maintain structured records, documentation, and high standards of confidentiality
What You Will Need
Experience in a personal assistant, executive assistant, operations, or coordination-heavy role
Strong organizational ability and attention to detail
Ability to manage multiple priorities and execute reliably
Clear and concise communication skills
Good judgment in handling sensitive information and external interactions
Comfortable operating in fast‑paced, high‑expectation environments
High ownership mindset with the ability to work independently
#J-18808-Ljbffr