Remote-friendly Court Records Specialist & Admin
King County, WA, Seattle, WA, United States
Summary
Are you an adaptable problem-solver who is interested in the judicial system, enjoys learning on the fly, and has a keen eye for detail? Summary
Are you an adaptable problem-solver who is interested in the judicial system, enjoys learning on the fly, and has a keen eye for detail?
TheDepartmentof Judicial Administration (DJA)is looking for outstanding
Clerk Administrative Specialists
to join our dynamic, fast-paced team . This role performs duties both in the courtroom and in the Clerk’s Office. While in court, you will attend and record both criminal and non-criminal proceedings and follow directions to accurately prepare a written record of King County Superior Court trials and in-court hearings. Outside of the courtroom, you will perform office duties associated with your assigned home section in the areas of either
case management, finance, juvenile services, records access, or customer services .
About The Department Of Judicial Administration(DJA)
Also known as the Superior Court Clerk’s Office, DJA serves as the independent record keeper for King County Superior Court. Our mission is to deliver professional, socially just, high-quality Superior Court record services and justice system programs to our customers. DJA receives, processes, and facilitates access to court documents; manages all financial transactions for Superior Court cases; initiates civil and family law cases; manages the Adult Drug Diversion Court Program, and provides a clerk presence at every court proceeding to make the record and take minutes.
To learn more about DJA, please visit our website:https://kingcounty.gov/en/dept/dja
Job Duties
This position performs complex administrative tasks that require impeccable accuracy. Successful candidates will participate in a one-year training period to build knowledge of the court and court records systems and gain necessary skills to perform all duties.
Accurately record details of courtroom proceedings, review and file documents presented in court, and maintain proper administration and chain of custody of all exhibits presented as evidence Administer oaths to jurors, read verdicts of the jury, and poll individual jurors Prepare, create, and issue documentation required for court cases Accurately scan and electronically process court documents according to state laws and court rules Provide excellent customer service to internal and external customers in person, via telephone, and in writing Perform research related to court records or cases; manage, maintain and retrieve records in various formats (example: microfilm, microfiche, electronic, physical books with archival writing) Review and/or process financial transactions in financial system; recognize and resolve discrepancies Perform various accounting functions including receipting money, completing transactions and bank and revenue reconciliations Perform records retention and maintenance of court records, preserving the integrity of the record Perform other duties as assigned. Please note that in this position you will be exposed to sensitive, gory, provocative, or difficult content. Training and support will be provided to help you manage this effectively while remaining neutral, professional, and performing all job functions.
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who have:
Two (2) or more years of general office experience, and demonstrated comfort with the use of personal computers, email and electronic record filing systems, and office equipment to create, send, and receive correspondence, and add/update, access, and review information. Two (2) or more years of experience providing excellent customer service to internal and/or external customers. Experience following complex policies and procedures, and using knowledge, critical thinking, and good, independent judgement for problem-solving and quality decision making. Demonstrated ability to write clearly, using proper grammar, spelling and punctuation when creating, editing, and proofreading professional and/or legal documents. Proven ability to thrive in an environment of shifting assignments and be able to switch between tasks with little to no notice and be able to manage competing priorities. Be open to change, being prepared for unscheduled and unexpected responsibilities. Demonstrated ability to approach tasks with energy and a sense of urgency ,take on new opportunities, and handle tough situations. Ability to function well under pressure with attention to detail. Experience intime management, prioritization, and resourcefulness, using provided tools to complete multiple tasks in rapid succession with extreme accuracy. Proficiency in independent critical thinking and problem-solving using analysis and a set of logic or rules as the basis for decision making. The ability to maintain the integrity, trust, and confidentiality of the position. The ability to maintain a professional demeanor and composure at all times. Skill in attentive and active listening.
Highly Competitive Candidates Will Have(desired, But Not Required)
Experience in monetary transactions, properly accounting for till balance, and understanding of financial information. Experience performing high-volume data entry with a high attention to accuracy and speed. Demonstrated ability in working with diverse cultural and socio-economic populations. Experience learning and using technical terminology, such as medical or legal.
Supplemental Information
Who May Apply:?
This position is open to all qualified King County employees and the general public. DJA values diverse perspectives and life experiences and encourages people of all backgrounds to apply. We are recruiting to establish a pool of qualified candidates that will be used for approximately six months to fill the immediate and future?Career Service and term limited temporary?vacancies.
Finalists are subject to a criminal background check and a reference check. Criminal background records are not automatically disqualifying.
Required Materials
The following application materials are required:
An online King County application updated with accurate contact information and relevant work history. A letter of interest (cover letter) addressed to “hiring supervisor,” detailing your background and describing how you meet or exceed the requirements listed in this job announcement. Your letter must give enough information to show you meet qualifications to move forward in the process. Completed supplemental questions.
Other Position Information
Work Location:
Typically, positions will be based at the King County Courthouse, 516 3rdAve, Seattle, WA. There may be occasional openings at Maleng Regional Justice Center in Kent or the Clark Children and Family Justice Center located at 1211 E. Alder, Seattle, WA.
Work Schedule:
This position has core office hours of 8:00am-5:00pm. Alternate schedules may be available in some sections. This position is hourly and subject to the Fair Labor Standards Act overtime requirements.
Contact Information:
Please contact Mary Louis at (206) 263-9008 for any questions regarding this recruitment.
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in applying for this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, skills testing and interviewing, and complete reference checks. DJA relies on office automation (Microsoft Office) and web-based enabled tools; therefore, candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
For interviewing tips, please see the STAR-LA method:star-la_interview_method.pdf
UNION MEMBERSHIP:
Positions in this classification are represented by the Local Public Safety Employees Union.
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Which of the following best describes your response to the following question: Are you applying to this position as a Priority Placement Program participant and is this position the same or lower percentage of full-time and do you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff AND the position I was laid off from was the same or a higher percentage of full-time status when compared to this one. No
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Program participant, to be considered you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How many years of experience do you have working in an office
Less than 1 year 1 to 2 years 3 to 4 yers 5 years or more
04
How many years of experience do you have with Microsoft Office
Less than 1 year 1 to 2 years 3 to 4 years 5 or more years
05
How many years do you have providing direct customer service
Less than 1 year 1 to 2 years 3 to 4 years 5 or more years Required Question
#J-18808-Ljbffr
Are you an adaptable problem-solver who is interested in the judicial system, enjoys learning on the fly, and has a keen eye for detail? Summary
Are you an adaptable problem-solver who is interested in the judicial system, enjoys learning on the fly, and has a keen eye for detail?
TheDepartmentof Judicial Administration (DJA)is looking for outstanding
Clerk Administrative Specialists
to join our dynamic, fast-paced team . This role performs duties both in the courtroom and in the Clerk’s Office. While in court, you will attend and record both criminal and non-criminal proceedings and follow directions to accurately prepare a written record of King County Superior Court trials and in-court hearings. Outside of the courtroom, you will perform office duties associated with your assigned home section in the areas of either
case management, finance, juvenile services, records access, or customer services .
About The Department Of Judicial Administration(DJA)
Also known as the Superior Court Clerk’s Office, DJA serves as the independent record keeper for King County Superior Court. Our mission is to deliver professional, socially just, high-quality Superior Court record services and justice system programs to our customers. DJA receives, processes, and facilitates access to court documents; manages all financial transactions for Superior Court cases; initiates civil and family law cases; manages the Adult Drug Diversion Court Program, and provides a clerk presence at every court proceeding to make the record and take minutes.
To learn more about DJA, please visit our website:https://kingcounty.gov/en/dept/dja
Job Duties
This position performs complex administrative tasks that require impeccable accuracy. Successful candidates will participate in a one-year training period to build knowledge of the court and court records systems and gain necessary skills to perform all duties.
Accurately record details of courtroom proceedings, review and file documents presented in court, and maintain proper administration and chain of custody of all exhibits presented as evidence Administer oaths to jurors, read verdicts of the jury, and poll individual jurors Prepare, create, and issue documentation required for court cases Accurately scan and electronically process court documents according to state laws and court rules Provide excellent customer service to internal and external customers in person, via telephone, and in writing Perform research related to court records or cases; manage, maintain and retrieve records in various formats (example: microfilm, microfiche, electronic, physical books with archival writing) Review and/or process financial transactions in financial system; recognize and resolve discrepancies Perform various accounting functions including receipting money, completing transactions and bank and revenue reconciliations Perform records retention and maintenance of court records, preserving the integrity of the record Perform other duties as assigned. Please note that in this position you will be exposed to sensitive, gory, provocative, or difficult content. Training and support will be provided to help you manage this effectively while remaining neutral, professional, and performing all job functions.
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who have:
Two (2) or more years of general office experience, and demonstrated comfort with the use of personal computers, email and electronic record filing systems, and office equipment to create, send, and receive correspondence, and add/update, access, and review information. Two (2) or more years of experience providing excellent customer service to internal and/or external customers. Experience following complex policies and procedures, and using knowledge, critical thinking, and good, independent judgement for problem-solving and quality decision making. Demonstrated ability to write clearly, using proper grammar, spelling and punctuation when creating, editing, and proofreading professional and/or legal documents. Proven ability to thrive in an environment of shifting assignments and be able to switch between tasks with little to no notice and be able to manage competing priorities. Be open to change, being prepared for unscheduled and unexpected responsibilities. Demonstrated ability to approach tasks with energy and a sense of urgency ,take on new opportunities, and handle tough situations. Ability to function well under pressure with attention to detail. Experience intime management, prioritization, and resourcefulness, using provided tools to complete multiple tasks in rapid succession with extreme accuracy. Proficiency in independent critical thinking and problem-solving using analysis and a set of logic or rules as the basis for decision making. The ability to maintain the integrity, trust, and confidentiality of the position. The ability to maintain a professional demeanor and composure at all times. Skill in attentive and active listening.
Highly Competitive Candidates Will Have(desired, But Not Required)
Experience in monetary transactions, properly accounting for till balance, and understanding of financial information. Experience performing high-volume data entry with a high attention to accuracy and speed. Demonstrated ability in working with diverse cultural and socio-economic populations. Experience learning and using technical terminology, such as medical or legal.
Supplemental Information
Who May Apply:?
This position is open to all qualified King County employees and the general public. DJA values diverse perspectives and life experiences and encourages people of all backgrounds to apply. We are recruiting to establish a pool of qualified candidates that will be used for approximately six months to fill the immediate and future?Career Service and term limited temporary?vacancies.
Finalists are subject to a criminal background check and a reference check. Criminal background records are not automatically disqualifying.
Required Materials
The following application materials are required:
An online King County application updated with accurate contact information and relevant work history. A letter of interest (cover letter) addressed to “hiring supervisor,” detailing your background and describing how you meet or exceed the requirements listed in this job announcement. Your letter must give enough information to show you meet qualifications to move forward in the process. Completed supplemental questions.
Other Position Information
Work Location:
Typically, positions will be based at the King County Courthouse, 516 3rdAve, Seattle, WA. There may be occasional openings at Maleng Regional Justice Center in Kent or the Clark Children and Family Justice Center located at 1211 E. Alder, Seattle, WA.
Work Schedule:
This position has core office hours of 8:00am-5:00pm. Alternate schedules may be available in some sections. This position is hourly and subject to the Fair Labor Standards Act overtime requirements.
Contact Information:
Please contact Mary Louis at (206) 263-9008 for any questions regarding this recruitment.
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in applying for this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, skills testing and interviewing, and complete reference checks. DJA relies on office automation (Microsoft Office) and web-based enabled tools; therefore, candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
For interviewing tips, please see the STAR-LA method:star-la_interview_method.pdf
UNION MEMBERSHIP:
Positions in this classification are represented by the Local Public Safety Employees Union.
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Which of the following best describes your response to the following question: Are you applying to this position as a Priority Placement Program participant and is this position the same or lower percentage of full-time and do you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff AND the position I was laid off from was the same or a higher percentage of full-time status when compared to this one. No
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Program participant, to be considered you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How many years of experience do you have working in an office
Less than 1 year 1 to 2 years 3 to 4 yers 5 years or more
04
How many years of experience do you have with Microsoft Office
Less than 1 year 1 to 2 years 3 to 4 years 5 or more years
05
How many years do you have providing direct customer service
Less than 1 year 1 to 2 years 3 to 4 years 5 or more years Required Question
#J-18808-Ljbffr