Acquisitions Development Representative
Atmosphere Press, Austin, TX, United States
Atmosphere Press is an author-friendly hybrid book publisher that prioritizes meaningful and rewarding author experiences above all else. We provide editorial, design, distribution, and publicity services for authors, and are an ethics-forward alternative to traditional or self-publishing. Our fully remote team of 60 is stable, with a positive, autonomous, and mutually supportive culture. With a TrustPilot score of 4.7, Atmosphere was founded in 2015 by an author and PhD in Literature, and since then has published more than 1,500 books.
Position Overview
Atmosphere Press is seeking a part-time Editorial Assistant to support our Acquisitions team in lead generation, author communication, inbox management, call prep, and CRM upkeep. This is an ideal role for someone who is highly organized, people-focused, and energized by phone and written communication, relationship support, and keeping a fast-moving pipeline on track. You will help ensure that prospective authors receive thoughtful, timely communication and that internal records stay clean, current, and actionable. You will often serve as an extension of the Acquisitions Editor’s voice, helping authors feel informed, cared for, and confident in their next steps. Publishing experience is not required. Candidates with backgrounds in customer service, sales support, recruiting, admissions, account coordination, or other communication-heavy roles are encouraged to apply. What You’ll Do
Monitor and help manage the Acquisitions Editor’s inbox with care, responsiveness, and attention to tone. Perform outreach to cold leads within our system, with compensation for every cold lead turned into a qualified meeting. Respond to basic author inquiries in the Acquisitions Editor’s voice, including questions about the publishing process, timelines, packages, pricing, and next steps. Route messages to the appropriate team member when an inquiry falls outside the Acquisitions Editor’s scope. Prepare and send internal handoff emails with clear, accurate author and project information. Maintain clean and accurate records in HubSpot, including contact details, manuscript/project details, status updates, notes, and other relevant metadata. Audit contacts weekly to ensure accurate acquisitions statuses and correct workflow enrollment. Review assigned HubSpot tasks and help ensure timely completion, independently or in partnership with the Acquisitions Editor. Prepare call notes in advance of acquisitions conversations. Help create a smooth, professional, and encouraging experience for prospective authors at every stage of communication. What Success Looks Like
Authors receive timely, clear, and helpful responses. The Acquisitions Editor’s inbox stays organized and moving. HubSpot records are accurate, complete, and up to date. Calls are well-prepared and efficient. Internal handoffs are clean and dependable. Prospective authors feel welcomed, informed, and respected throughout the process. Requirements
Excellent written communication skills with a warm, professional, and clear voice. Strong verbal communication and sound judgment in handling author questions. Exceptional organizational skills and comfort managing a high volume of email, notes, and data. Ability to work independently, prioritize effectively, and follow through without heavy oversight. Strong attention to detail and consistency. A practical, proactive approach to problem-solving. Comfort learning and maintaining CRM systems and process-driven workflows. Ability to collaborate well with a remote team and represent the company thoughtfully in verbal and written communication. Preferred Qualifications
Experience in customer service, direct sales, sales support, client success, recruiting, admissions, or another relationship-driven role. Experience in publishing, media, education, or another creative industry. Familiarity with HubSpot or similar CRM/project management tools. A genuine interest in books, writing, and the author journey. Hours: 5–10 hours per week to start, with potential for additional hours over time based on performance and business needs Compensation: $20–$25/hour, depending on experience, plus bonus opportunities
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Atmosphere Press is seeking a part-time Editorial Assistant to support our Acquisitions team in lead generation, author communication, inbox management, call prep, and CRM upkeep. This is an ideal role for someone who is highly organized, people-focused, and energized by phone and written communication, relationship support, and keeping a fast-moving pipeline on track. You will help ensure that prospective authors receive thoughtful, timely communication and that internal records stay clean, current, and actionable. You will often serve as an extension of the Acquisitions Editor’s voice, helping authors feel informed, cared for, and confident in their next steps. Publishing experience is not required. Candidates with backgrounds in customer service, sales support, recruiting, admissions, account coordination, or other communication-heavy roles are encouraged to apply. What You’ll Do
Monitor and help manage the Acquisitions Editor’s inbox with care, responsiveness, and attention to tone. Perform outreach to cold leads within our system, with compensation for every cold lead turned into a qualified meeting. Respond to basic author inquiries in the Acquisitions Editor’s voice, including questions about the publishing process, timelines, packages, pricing, and next steps. Route messages to the appropriate team member when an inquiry falls outside the Acquisitions Editor’s scope. Prepare and send internal handoff emails with clear, accurate author and project information. Maintain clean and accurate records in HubSpot, including contact details, manuscript/project details, status updates, notes, and other relevant metadata. Audit contacts weekly to ensure accurate acquisitions statuses and correct workflow enrollment. Review assigned HubSpot tasks and help ensure timely completion, independently or in partnership with the Acquisitions Editor. Prepare call notes in advance of acquisitions conversations. Help create a smooth, professional, and encouraging experience for prospective authors at every stage of communication. What Success Looks Like
Authors receive timely, clear, and helpful responses. The Acquisitions Editor’s inbox stays organized and moving. HubSpot records are accurate, complete, and up to date. Calls are well-prepared and efficient. Internal handoffs are clean and dependable. Prospective authors feel welcomed, informed, and respected throughout the process. Requirements
Excellent written communication skills with a warm, professional, and clear voice. Strong verbal communication and sound judgment in handling author questions. Exceptional organizational skills and comfort managing a high volume of email, notes, and data. Ability to work independently, prioritize effectively, and follow through without heavy oversight. Strong attention to detail and consistency. A practical, proactive approach to problem-solving. Comfort learning and maintaining CRM systems and process-driven workflows. Ability to collaborate well with a remote team and represent the company thoughtfully in verbal and written communication. Preferred Qualifications
Experience in customer service, direct sales, sales support, client success, recruiting, admissions, or another relationship-driven role. Experience in publishing, media, education, or another creative industry. Familiarity with HubSpot or similar CRM/project management tools. A genuine interest in books, writing, and the author journey. Hours: 5–10 hours per week to start, with potential for additional hours over time based on performance and business needs Compensation: $20–$25/hour, depending on experience, plus bonus opportunities
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