Contract Specialist
VoidForm Products, LLC, Fort Worth, TX, United States
This is an in-person position located at 6151 Cowley Road, Fort Worth, TX 76119 and required to be in-office Monday through Friday from 7:00am to 4:00pm.
Summary The Contract Specialist at VoidForm plays an important role in supporting VoidForm’s contracting processes. The role is responsible for reviewing a diverse range of contracts, including but not limited to customer purchase orders and contracts, service agreements, and vendor agreements. Through careful review and attention to detail, this role will help ensure these contracts are comprehensive, accurate, and protect the interests of VoidForm.
Essential Duties and Responsibilities
Thoroughly examines contract terms and conditions, identifying potential risks, inconsistencies, and areas for improvement; proposes solutions to mitigate risks.
Reviews, and supports execution of customer and supplier contracts and purchase order terms and conditions. Ensures compliance with company policies and risk tolerance, insurance terms, and legal standards. Assists with drafting redlines as needed to ensure compliance.
Flags any concerns or questions for the Executive Team for further discussion and resolution.
Organizes and maintains contract files, both physically and electronically; utilizes tracking system to monitor contract statuses.
Tracks contract milestones and deadlines, facilitating timely execution and performance monitoring; reviews and acts on contract amendments, renewals, and terminations.
Coordinates required insurance certificates based on customer and/or supplier requirements.
Prepares reports and presentations related to contract activity.
Collaborates with internal stakeholders, including legal, procurement, and business unit representatives.
Ensures all required documentation is received prior to submitting contracts for execution and obtains required signatures to execute contract documents.
Works with several departments throughout the company to serve as a point of contact to relay contract information to internal sales team members or others as requested, clarifies client requirements, and drafts unique client‑specific contract language to address client‑specific requests or situations.
Assists in the development and improvement of contract templates and standard operating procedures.
Additional Duties
Provides administrative support to the company’s executive team as requested.
Performs other tasks or projects as assigned.
Position may require occasional travel to other VoidForm locations as needed.
Minimum Job Requirements
Bachelor’s degree in a relevant field (accounting, human resources, business, etc.)
Minimum of 4 years experience writing, reviewing, and analyzing contracts.
Preferred: CCMA or CPCM through National Contract Management Association.
Required Knowledge, Skills, and Abilities
Strong attention to detail and ability to identify discrepancies and potential issues.
Excellent analytical and problem‑solving skills.
Proficient in Microsoft Office Suite, particularly Word and Excel.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Maintain professionalism and courtesy in all interactions; comply with VoidForm’s behavior standards and values.
Excellent organizational skills and time management abilities to meet objectives.
Physical Demands / Working Conditions
Prolonged periods of sitting at a desk and working on a computer/computer screen.
Periods of repetitive movements with a keyboard, trackpad and/or mouse.
Periods of bending, stooping, and lifting (up to 35 lbs.).
Ability to climb stairs to and from office spaces.
Periods of standing, walking, body rotation, bending, and/or squatting.
While performing the duties of this job, the employee must be able to work in a fast‑paced environment with minimal to high volumes of stress.
EEO Statement It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.
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Summary The Contract Specialist at VoidForm plays an important role in supporting VoidForm’s contracting processes. The role is responsible for reviewing a diverse range of contracts, including but not limited to customer purchase orders and contracts, service agreements, and vendor agreements. Through careful review and attention to detail, this role will help ensure these contracts are comprehensive, accurate, and protect the interests of VoidForm.
Essential Duties and Responsibilities
Thoroughly examines contract terms and conditions, identifying potential risks, inconsistencies, and areas for improvement; proposes solutions to mitigate risks.
Reviews, and supports execution of customer and supplier contracts and purchase order terms and conditions. Ensures compliance with company policies and risk tolerance, insurance terms, and legal standards. Assists with drafting redlines as needed to ensure compliance.
Flags any concerns or questions for the Executive Team for further discussion and resolution.
Organizes and maintains contract files, both physically and electronically; utilizes tracking system to monitor contract statuses.
Tracks contract milestones and deadlines, facilitating timely execution and performance monitoring; reviews and acts on contract amendments, renewals, and terminations.
Coordinates required insurance certificates based on customer and/or supplier requirements.
Prepares reports and presentations related to contract activity.
Collaborates with internal stakeholders, including legal, procurement, and business unit representatives.
Ensures all required documentation is received prior to submitting contracts for execution and obtains required signatures to execute contract documents.
Works with several departments throughout the company to serve as a point of contact to relay contract information to internal sales team members or others as requested, clarifies client requirements, and drafts unique client‑specific contract language to address client‑specific requests or situations.
Assists in the development and improvement of contract templates and standard operating procedures.
Additional Duties
Provides administrative support to the company’s executive team as requested.
Performs other tasks or projects as assigned.
Position may require occasional travel to other VoidForm locations as needed.
Minimum Job Requirements
Bachelor’s degree in a relevant field (accounting, human resources, business, etc.)
Minimum of 4 years experience writing, reviewing, and analyzing contracts.
Preferred: CCMA or CPCM through National Contract Management Association.
Required Knowledge, Skills, and Abilities
Strong attention to detail and ability to identify discrepancies and potential issues.
Excellent analytical and problem‑solving skills.
Proficient in Microsoft Office Suite, particularly Word and Excel.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
Maintain professionalism and courtesy in all interactions; comply with VoidForm’s behavior standards and values.
Excellent organizational skills and time management abilities to meet objectives.
Physical Demands / Working Conditions
Prolonged periods of sitting at a desk and working on a computer/computer screen.
Periods of repetitive movements with a keyboard, trackpad and/or mouse.
Periods of bending, stooping, and lifting (up to 35 lbs.).
Ability to climb stairs to and from office spaces.
Periods of standing, walking, body rotation, bending, and/or squatting.
While performing the duties of this job, the employee must be able to work in a fast‑paced environment with minimal to high volumes of stress.
EEO Statement It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.
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