Public Records Technician
Escambia County Sheriff-Florida, Pensacola, FL, United States
Salary :
$37,606.40 Annually Location :
Pensacola, FL Job Type:
Full-Time Job Number:
00711 Division:
Administration Division Department:
Administration Division Opening Date:
03/25/2026 Closing Date:
4/1/2026 11:59 PM Central
General Description
This class performs a variety of non-technical and technical clerical and office duties including preparation of reports, document verification and preparation for storage, customer service/public contact duties and/or skilled duties in the imaging and scanning of documents, processing of reports, and maintenance of data.
Employees of the Escambia County Sheriff's Office are expected to be loyal, work in a safe manner, use common sense and complete their work efficiently and correctly. Examples of Duties
Receives, compiles, reviews, and processes a variety of records and reports, which may include: sex offender registrations, juvenile arrests, records requests, offense reports, arrest reports and/or other related information. Generates reports associated.
Conducts research and/or contacts appropriate individuals or agencies in an effort to obtain critical information, conduct background checks, and/or provide official and certified documents.
Performs searches in the FCIC/NCIC database.
Independently draft, compose, type, and email invoices/cost letters regarding applicable fees. Estimate and determine the fees associated with the requests according to statute.
Prepares, indexes, scans, and performs quality control checks on document imaging system information.
Conducts research and may receive payment for fees associated with background checks and public record requests. Issue written receipts for all funds received.
Interpret, analyze and administer Florida State Statutes and Public Record Laws. Researches cases to analyze and determine the status and/or judicial process to determine what statues are applicable.
Performs other duties of a similar nature or level.
Positions will be responsible for: Maintaining strict confidentiality Making educated decisions pertaining to criminal field Acting as a liaison with other agencies Performing quality control of images and indexes of scanned documents. Typical Qualifications High School Diploma or equivalent (G.E.D.), AND one (1) year of specialized or technical training beyond high school, one (1) year of office/clerical and customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Typing speed of 35 correct words per minute per 5 minutes. Licensing Requirements Valid Drivers License Knowledge of (position requirements at entry) Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes; Business English, spelling, and punctuation; Standard office practices, procedures, and equipment; Customer service principles; Applicable terminology. Skills
in
(position requirements at entry) Providing customer service; Using a computer and related software application; Keyboarding; Handling multiple tasks simultaneously; Conducting research; Preparing standard reports; Proofreading documents and reports; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Supplemental Information Physical Requirements
: Positions in this class typically require: reaching, standing, walking, lifting, fingering, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
NOTE
: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Health Coverage with HRA: PPO - 2 plans* HDHP-High Deductible Health Plan-1 Cost per month:
Plan 1-PPO
Plan 2-PPO
Plan 3-HDHP Employee $133.46 $40.00 $12.66 Emply & Spouse $553.30 $233.32 $185.80 Emply & Child(ren) $540.06 $240.00 $175.08 Family $786.34 $293.34 $227.20 *Flexible Spending Plan with pre-tax medical, dental, vision, and dependent care costs
3rd Plan Option is a High Deductible Health Plan: $1600 Deductible needs to be met, then 20% is owed for any services HSA with HDHP County Employee Wellness Clinic
Employee Assistance Program - no cost to employee or family members
Dental coverage-Free for Employee Only Coverage
Vision coverage available
Long-Term Disability Policy available
Florida Retirement System Pension Plan - 3% cost to employee; 8 years vested
Florida Retirement System Investment Plan - 3% cost to employee; 1 year vested
$50,000 Life Insurance Policy - no cost to employee; additional life insurance coverage available
Deferred Compensation Plan with Nationwide
8 hours vacation leave per month (increases over time)
10 hours sick leave per month
13 Paid Holidays
Educational Incentive Pay - 2% for each 5 years of continuous service
Direct Deposit
Sick Leave Pool
College Tuition Reimbursement Program (A-100%, B-90%, C-80%)
Uniforms and Equipment furnished
No state income tax in Florida
Take Home Vehicle (based upon assignment) 01
Please check the block that best describes your education and experience for this position. NOTE: Relevant education must be listed in the "Education" section of your application. NOTE: Relevant experience must be listed in the "Work Experience" section of your application. Your application will be rated ineligible if your relevant education and experience are not listed in the correct sections as listed above.
Associates degree or higher in a related field High School Diploma (G.E.D.) AND one (1) year of specialized or technical training beyond high school AND one (1) year of office/clerical and customer service experience None of the above
02
I understand that this position requires a minimum typing speed of 35 correct/adjusted words per minute based on a five (5) minute typing test, and that if selected for an interview I will be asked to submit proof of such typing speed if scheduled for an interview.
Yes No
03
In reference to the above question regarding the required typing speed, preference may be given to those applicants that submit his/her typing test along with his/her application. If you choose to submit your typing test along with your application, the instructions are listed below:-A minimum of 35 correct/adjusted words per minute is required-Your typing proficiency must be based on a five (5) minute typing test. -Your typing test may not be older than one (1) year. -Your typing MUST be conducted at your local staffing agency, career center, college, etc., and on company letterhead verified by the agency. If in the Pensacola area, you can have a Certified typing test conducted at:CareerSource Escarosa6913 N 9th AvenuePensacola, FL 32504(850) 607-8700If in the Century area, you can have a Certified typing test conducted at:CareerSource Escarosa7995 N. Century Blvd.Century, FL 32535(850) 366-4164If in the Milton area, you can have a Certified typing test conducted at:CareerSource Escarosa5723 Highway 90Milton, FL 32583(850) 983-5325**No Appointment is necessary for any of these locations**Your typing test must be a certified document, on Company letterhead and MUST indicate a minimum of 35 correct words per minute on a five (5) minute typing test. Your typing test must be attached to your application, faxed to 850-436-9606, emailed to krtoche@escambiaso.com or hand delivered to the Escambia County Sheriff's Office, Human Resources Department, 1700 W. Leonard Street, Pensacola, FL 32501, by the closing date (12/19/2025) of this job posting.
Please note that submission of a typing test along with your application does NOT guarantee that you will be invited for an interview
Yes No
04
Do you claim Veteran's Preference?
Yes No
05
If you are claiming Veteran's Preference, which of the below qualifies you for Veteran's Preference?
Disabled Veteran that has served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability which is compensable under public laws administered by the DVA or are receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Dept. of Defense The spouse of a Veteran who has a total and permanent service-connected disability and who, because of this disability, cannot qualify for employment The spouse of a Veteran who is missing in action, captured in the line of duty by hostile force, or detained or interned in the line of duty by a foreign government or power A Veteran of any war who has served at least one (1) day during a war time period. Must have Honorable Discharge. Active Duty for Training shall not be allowed for eligibility. A Veteran who has been awarded a campaign or expeditionary medal The unremarried widow(er) of a Veteran who died of a service-connected disability The mother, father, legal guardian, or unremarried widow(er) if a service member who died as a result of military service under combat-related conditions as verified by the U.S. Dept. of Defense A Veteran who has served in the active military, naval, or air service and who was discharged or released therefrom under Honorable conditions only or who later received an upgraded discharge under Honorable conditions. Active Duty for Training shall not be allowed for eligibility A current member of any reserve component of the U.S. Armed Forces or the Florida National Guard N/A
06
I understand that if claiming Veteran's Preference, I must submit ALL the appropriate/supporting documentation to confirm my qualifications for Veteran's Preference by the closing date (04/01/2026) of this job advertisement in order to be awarded the appropriate Veteran's Preference. NOTE: Supporting documentation can be submitted via email to krtoche@escambiaso.com; via fax at 850-436-9606; or in person at the Escambia County Sheriff's Office Administration building located at 1700 West Leonard St., Pensacola, FL..NOTE: Supporting documentation must be submitted by the closing date (04/01/2026) in order to receive the appropriate Veteran's Preference. If the supporting documentation is not submitted by that time, Veteran's Preference will not be awarded. NOTE: For any questions regarding what documentation is required, please email krtoche@escambiaso.com
Yes No N/A
07
I understand that my application must list any employment held within the previous ten (10) years, at a minimum, in order for my application to be considered complete.I have listed any and all employment held within the previous ten (10) years.
Yes No
08
I understand that I must list three (3) PERSONAL references. These references cannot be family nor previous/current supervisors. These references must have name and phone number at a minimum for contact information.I have listed three (3) personal references in my application.
Yes No
09
Are you currently a permanent ECSO employee?
Yes No
Required Question
$37,606.40 Annually Location :
Pensacola, FL Job Type:
Full-Time Job Number:
00711 Division:
Administration Division Department:
Administration Division Opening Date:
03/25/2026 Closing Date:
4/1/2026 11:59 PM Central
General Description
This class performs a variety of non-technical and technical clerical and office duties including preparation of reports, document verification and preparation for storage, customer service/public contact duties and/or skilled duties in the imaging and scanning of documents, processing of reports, and maintenance of data.
Employees of the Escambia County Sheriff's Office are expected to be loyal, work in a safe manner, use common sense and complete their work efficiently and correctly. Examples of Duties
Receives, compiles, reviews, and processes a variety of records and reports, which may include: sex offender registrations, juvenile arrests, records requests, offense reports, arrest reports and/or other related information. Generates reports associated.
Conducts research and/or contacts appropriate individuals or agencies in an effort to obtain critical information, conduct background checks, and/or provide official and certified documents.
Performs searches in the FCIC/NCIC database.
Independently draft, compose, type, and email invoices/cost letters regarding applicable fees. Estimate and determine the fees associated with the requests according to statute.
Prepares, indexes, scans, and performs quality control checks on document imaging system information.
Conducts research and may receive payment for fees associated with background checks and public record requests. Issue written receipts for all funds received.
Interpret, analyze and administer Florida State Statutes and Public Record Laws. Researches cases to analyze and determine the status and/or judicial process to determine what statues are applicable.
Performs other duties of a similar nature or level.
Positions will be responsible for: Maintaining strict confidentiality Making educated decisions pertaining to criminal field Acting as a liaison with other agencies Performing quality control of images and indexes of scanned documents. Typical Qualifications High School Diploma or equivalent (G.E.D.), AND one (1) year of specialized or technical training beyond high school, one (1) year of office/clerical and customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Typing speed of 35 correct words per minute per 5 minutes. Licensing Requirements Valid Drivers License Knowledge of (position requirements at entry) Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes; Business English, spelling, and punctuation; Standard office practices, procedures, and equipment; Customer service principles; Applicable terminology. Skills
in
(position requirements at entry) Providing customer service; Using a computer and related software application; Keyboarding; Handling multiple tasks simultaneously; Conducting research; Preparing standard reports; Proofreading documents and reports; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Supplemental Information Physical Requirements
: Positions in this class typically require: reaching, standing, walking, lifting, fingering, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
NOTE
: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Health Coverage with HRA: PPO - 2 plans* HDHP-High Deductible Health Plan-1 Cost per month:
Plan 1-PPO
Plan 2-PPO
Plan 3-HDHP Employee $133.46 $40.00 $12.66 Emply & Spouse $553.30 $233.32 $185.80 Emply & Child(ren) $540.06 $240.00 $175.08 Family $786.34 $293.34 $227.20 *Flexible Spending Plan with pre-tax medical, dental, vision, and dependent care costs
3rd Plan Option is a High Deductible Health Plan: $1600 Deductible needs to be met, then 20% is owed for any services HSA with HDHP County Employee Wellness Clinic
Employee Assistance Program - no cost to employee or family members
Dental coverage-Free for Employee Only Coverage
Vision coverage available
Long-Term Disability Policy available
Florida Retirement System Pension Plan - 3% cost to employee; 8 years vested
Florida Retirement System Investment Plan - 3% cost to employee; 1 year vested
$50,000 Life Insurance Policy - no cost to employee; additional life insurance coverage available
Deferred Compensation Plan with Nationwide
8 hours vacation leave per month (increases over time)
10 hours sick leave per month
13 Paid Holidays
Educational Incentive Pay - 2% for each 5 years of continuous service
Direct Deposit
Sick Leave Pool
College Tuition Reimbursement Program (A-100%, B-90%, C-80%)
Uniforms and Equipment furnished
No state income tax in Florida
Take Home Vehicle (based upon assignment) 01
Please check the block that best describes your education and experience for this position. NOTE: Relevant education must be listed in the "Education" section of your application. NOTE: Relevant experience must be listed in the "Work Experience" section of your application. Your application will be rated ineligible if your relevant education and experience are not listed in the correct sections as listed above.
Associates degree or higher in a related field High School Diploma (G.E.D.) AND one (1) year of specialized or technical training beyond high school AND one (1) year of office/clerical and customer service experience None of the above
02
I understand that this position requires a minimum typing speed of 35 correct/adjusted words per minute based on a five (5) minute typing test, and that if selected for an interview I will be asked to submit proof of such typing speed if scheduled for an interview.
Yes No
03
In reference to the above question regarding the required typing speed, preference may be given to those applicants that submit his/her typing test along with his/her application. If you choose to submit your typing test along with your application, the instructions are listed below:-A minimum of 35 correct/adjusted words per minute is required-Your typing proficiency must be based on a five (5) minute typing test. -Your typing test may not be older than one (1) year. -Your typing MUST be conducted at your local staffing agency, career center, college, etc., and on company letterhead verified by the agency. If in the Pensacola area, you can have a Certified typing test conducted at:CareerSource Escarosa6913 N 9th AvenuePensacola, FL 32504(850) 607-8700If in the Century area, you can have a Certified typing test conducted at:CareerSource Escarosa7995 N. Century Blvd.Century, FL 32535(850) 366-4164If in the Milton area, you can have a Certified typing test conducted at:CareerSource Escarosa5723 Highway 90Milton, FL 32583(850) 983-5325**No Appointment is necessary for any of these locations**Your typing test must be a certified document, on Company letterhead and MUST indicate a minimum of 35 correct words per minute on a five (5) minute typing test. Your typing test must be attached to your application, faxed to 850-436-9606, emailed to krtoche@escambiaso.com or hand delivered to the Escambia County Sheriff's Office, Human Resources Department, 1700 W. Leonard Street, Pensacola, FL 32501, by the closing date (12/19/2025) of this job posting.
Please note that submission of a typing test along with your application does NOT guarantee that you will be invited for an interview
Yes No
04
Do you claim Veteran's Preference?
Yes No
05
If you are claiming Veteran's Preference, which of the below qualifies you for Veteran's Preference?
Disabled Veteran that has served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability which is compensable under public laws administered by the DVA or are receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Dept. of Defense The spouse of a Veteran who has a total and permanent service-connected disability and who, because of this disability, cannot qualify for employment The spouse of a Veteran who is missing in action, captured in the line of duty by hostile force, or detained or interned in the line of duty by a foreign government or power A Veteran of any war who has served at least one (1) day during a war time period. Must have Honorable Discharge. Active Duty for Training shall not be allowed for eligibility. A Veteran who has been awarded a campaign or expeditionary medal The unremarried widow(er) of a Veteran who died of a service-connected disability The mother, father, legal guardian, or unremarried widow(er) if a service member who died as a result of military service under combat-related conditions as verified by the U.S. Dept. of Defense A Veteran who has served in the active military, naval, or air service and who was discharged or released therefrom under Honorable conditions only or who later received an upgraded discharge under Honorable conditions. Active Duty for Training shall not be allowed for eligibility A current member of any reserve component of the U.S. Armed Forces or the Florida National Guard N/A
06
I understand that if claiming Veteran's Preference, I must submit ALL the appropriate/supporting documentation to confirm my qualifications for Veteran's Preference by the closing date (04/01/2026) of this job advertisement in order to be awarded the appropriate Veteran's Preference. NOTE: Supporting documentation can be submitted via email to krtoche@escambiaso.com; via fax at 850-436-9606; or in person at the Escambia County Sheriff's Office Administration building located at 1700 West Leonard St., Pensacola, FL..NOTE: Supporting documentation must be submitted by the closing date (04/01/2026) in order to receive the appropriate Veteran's Preference. If the supporting documentation is not submitted by that time, Veteran's Preference will not be awarded. NOTE: For any questions regarding what documentation is required, please email krtoche@escambiaso.com
Yes No N/A
07
I understand that my application must list any employment held within the previous ten (10) years, at a minimum, in order for my application to be considered complete.I have listed any and all employment held within the previous ten (10) years.
Yes No
08
I understand that I must list three (3) PERSONAL references. These references cannot be family nor previous/current supervisors. These references must have name and phone number at a minimum for contact information.I have listed three (3) personal references in my application.
Yes No
09
Are you currently a permanent ECSO employee?
Yes No
Required Question