Director of Finance

GENERAL PURPOSE

Performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the city.

SUPERVISION RECEIVED

Works under the general supervision of the City Manager.

SUPERVISION EXERCISED

Exercises supervision over the Financial Analyst and Accounts Payable Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the day-to-day coordination and management of Administrative, Finance, and Accounting service functions of the city.
• Manages assigned operations to achieve goals within available resources; plans and organizes daily workloads; reviews progress and directs changes as needed.
• Develops and evaluates short- and long-range strategic plans for business projects, programs, and plans as assigned.
• Manages activities related to development, negotiation, monitoring, implementation, auditing, and evaluation of grants for various projects as assigned.
• Gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates activities with other departments and agencies as needed.
• Oversees the computerized financial and management information system of the City.
• Establishes and maintains internal control procedures and assures that governmental accounting procedures are maintained.
• Oversees the management of investment of City funds in accordance with investment policies and goals, and local, state, and Federal regulations.
• Oversees the reconciliation of general ledger and monthly bank statements and prepares bank deposits as needed.
• Answers cash management and investment related questions.
• Maintains all required and requested reports for financial management of City finances.
• Administers budget preparation and execution.
• Coordinates the collection fees and other receipts due to the city as needed.
• Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well-being of the City.
• Administers the City’s credit card program; oversees the reconciliation of monthly credit card expenses.
• Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned areas to maintain sound fiscal control; prepares annual budget requests; assures effective and efficient use of funds, personnel, materials, facilities and time.
• Assist as required and assigned with preparation and verification of payroll process, including all associated regulatory and report filings.
• Provide primary content management as assigned on City website and City calendar.

PERIPHERAL DUTIES

• Represents the City at various conferences and meetings.
• Attend professional development workshops/conferences, travel to various destinations in and out of the city.
• Perform general management duties as assigned.
• Performs other duties as assigned.

Education and Experience

Possess a bachelor’s degree from an accredited college or university with a degree in finance, accounting, or a related field. A Master’s degree in Business Administration and/or related field, CPA preferred; and seven (7) years of progressively responsible municipal accounting and finance work, with a minimum of five (5) years in a managerial capacity; or
Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.

Knowledge of

• Business development, strategic business planning, performance measurement, and project management
• Modern governmental accounting theory, principles, and practices
• Appropriate laws regulating the financial administration of municipal government
• Appropriate laws and regulations pertaining to the Public Funds Investment Act
• Appropriate laws and regulations pertaining to grants and contracts administration
• Internal control procedures and management information systems
• Office automation and computerized financial applications
• Truth in taxation processes, notifications, and laws
• Public finance and fiscal planning
• Payroll and accounts payable functions
• Budget processes
• Accounting and reporting systems
• GAAFR and GASB
• Administrative analysis and statistical techniques as applied to organizational and management problems
• Administrative and supervisory principles and practices

Skill in

• Planning, assigning, reviewing and evaluating the work of assigned staff
• Developing and implementing goals, objectives, procedures and work standards
• Analyzing, interpreting and applying complex ordinances and rules and regulations
• Developing, installing and modifying sound accounting systems and procedures
• Analyzing situations accurately, using independent judgment and adopting effective courses of action
• Providing outstanding customer satisfaction (internally and externally)
• Use of common office software including Microsoft Office and applicable specialized finance and project management software applications including Tyler Tech Incode 10

Ability to

• Maintain efficient and effective financial systems and procedures
• Work remotely and in person with minimal direction
• Negotiate effective solutions to complex problems
• Establish and maintain effective working relationships with those contacted in the course of work
• Represent the City effectively in meeting with others
• Communicate orally and in writing in a clear, concise and convincing manner

Special Requirements

Must be bondable.

Tools and Equipment Used

Personal computers, laptops, various enterprise applications and specific software; phone, scanner and copier.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, be able to adequately operate vehicles, write, type, use a computer, copier, and fax machine and related functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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