Secretary to the Director of Athletics
Upper Freehold Regional School District, Allentown, NJ, United States
Position Type: Secretarial/Clerical/ Secretary - 12-Months
Date Posted: 3/24/2026
Location: Allentown High School
Date Available: 08/03/2026
Closing Date: 04/10/2026
Allentown High School
27 High Street
Allentown, NJ 08501
SECRETARY TO THE DIRECTOR OF ATHLETICS: 12-MONTH POSITION REPORTS TO: DIRECTOR OF ATHLETICS The
Secretary to the Director of Athletics
is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with
NJSIAA (New Jersey State Interscholastic Athletic Association)
regulations and Board of Education policies.
Key Responsibilities
Athletic Event Management : Organize game schedules, coordinate transportation for away events, and arrange for officials and site security.
Student Eligibility & Records : Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation.
Financial Operations : Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff. Prepare on-line ticketing.
Departmental Communication : Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs.
General Administrative Support : Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry.
Any additional duties as assigned by Administration.
Required Qualifications & Skills
Education : High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree.
Experience : Typically requires 2–3 years of secretarial or administrative experience, preferably in an educational or athletic setting.
Technical Proficiency : Expert-level skills in
Google Workspace
(Docs, Sheets, Calendar) and
Microsoft Office . Familiarity with specialized school software like
Genesis ,
Arbiter , or
rSchoolToday
is often required.
Communication : Strong interpersonal and writing skills to professionally interact with the school community.
Compliance Knowledge : Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies.
Mandatory Checks : All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident.
Physical & Work Environment
Setting : Primarily an indoor office setting, but may occasionally require being outdoors in various weather conditions for athletic events.
Demands : Ability to lift up to 25 pounds (e.g., equipment or files) and handle frequent interruptions in a fast-paced environment.
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Date Posted: 3/24/2026
Location: Allentown High School
Date Available: 08/03/2026
Closing Date: 04/10/2026
Allentown High School
27 High Street
Allentown, NJ 08501
SECRETARY TO THE DIRECTOR OF ATHLETICS: 12-MONTH POSITION REPORTS TO: DIRECTOR OF ATHLETICS The
Secretary to the Director of Athletics
is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with
NJSIAA (New Jersey State Interscholastic Athletic Association)
regulations and Board of Education policies.
Key Responsibilities
Athletic Event Management : Organize game schedules, coordinate transportation for away events, and arrange for officials and site security.
Student Eligibility & Records : Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation.
Financial Operations : Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff. Prepare on-line ticketing.
Departmental Communication : Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs.
General Administrative Support : Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry.
Any additional duties as assigned by Administration.
Required Qualifications & Skills
Education : High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree.
Experience : Typically requires 2–3 years of secretarial or administrative experience, preferably in an educational or athletic setting.
Technical Proficiency : Expert-level skills in
Google Workspace
(Docs, Sheets, Calendar) and
Microsoft Office . Familiarity with specialized school software like
Genesis ,
Arbiter , or
rSchoolToday
is often required.
Communication : Strong interpersonal and writing skills to professionally interact with the school community.
Compliance Knowledge : Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies.
Mandatory Checks : All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident.
Physical & Work Environment
Setting : Primarily an indoor office setting, but may occasionally require being outdoors in various weather conditions for athletic events.
Demands : Ability to lift up to 25 pounds (e.g., equipment or files) and handle frequent interruptions in a fast-paced environment.
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