Community Events Coordinator
City of Paso Robles, Paso Robles, CA, United States
Application Deadline
Monday, April 20, 2026 at 10:00am Tentative Interview Date
Tuesday, May 19, 2026 Overview
The City of Paso Robles is seeking a motivated and detail‑oriented professional to join the Recreation Services Division as a part‑time Community Events Coordinator. This dynamic role coordinates a wide range of community events, supports the City’s special event permit process, and collaborates with event organizers, City departments, vendors, and community partners to ensure events are well planned, compliant, and successful. About Paso Robles
Nestled in the heart of California’s scenic Central Coast, Paso Robles offers a unique blend of small‑town charm, natural beauty, and modern opportunity. With a Mediterranean climate, rolling hills, oak trees, and panoramic vineyard views, it provides an inspiring setting for work and life. The city is known as a premier wine region and hosts numerous community events that bring residents together year‑round. The Organization
The City of Paso Robles is a general‑law city with a council‑manager form of government and operates a $145.7 million budget for fiscal year 2025‑26. The City provides police, fire, emergency medical response, utilities, parks, recreation, planning, public works, and community enrichment programs to its approximately 31,061 residents. The Department
The Community Services Department offers programs and services that enhance quality of life and foster community connection. The Recreation Services Division’s mission is to create a better community through people, programs, places, and experiences by offering recreational and special event programming that promotes personal enrichment, fitness, and well‑being. Responsibilities
Coordinate the City’s special event permit process, including reviewing applications for completeness, insurance compliance, fee payment, and adherence to municipal codes and City policies. Route applications for departmental review, track conditions of approval, and prepare and issue permits, approval letters, and related documentation. Verify insurance coverage limits and required endorsements, and monitor compliance before, during, and after events, including ADA accessibility and public safety standards. Act as a liaison between event organizers and City departments, facilitating interdepartmental communication, scheduling coordination meetings, and ensuring compliance with regulations. Provide technical guidance and procedural support to event organizers, including review of site plans, traffic control plans, safety plans, and event layouts. Assist with development of event timelines, operational plans, logistical coordination, and provide on‑site support to ensure safe, well‑organized, and successful events. Support marketing and promotion of City‑hosted events, including press releases, social media coordination, and community engagement to strengthen partnerships and enhance participation. Maintain accurate records of applications, permits, insurance certificates, contracts, and correspondence. Process purchase orders, vendor agreements, and invoices, and assist with budget tracking and cost recovery documentation. Provide administrative and logistical support during events, coordinating with public safety personnel regarding staffing and emergency access. Conduct post‑event documentation and compliance reviews, and recommend improvements to enhance efficiency, safety, and community engagement for future events. Knowledge Areas
Event coordination principles and operational considerations for community events. Public engagement, communication, and stakeholder coordination. Municipal permitting processes, regulatory compliance requirements, and related municipal codes and City policies. Risk management, insurance documentation, and verification procedures. Basic budgeting, cost recovery, and public agency procurement processes. Modern office practices, methods, software, and recordkeeping systems. Abilities
Interpret and apply municipal codes, City policies, and permit procedures with consistency and accuracy. Manage multiple permit applications, event plans, and deadlines with high organization and attention to detail. Provide technical guidance and procedural assistance to event organizers, departments, and vendors. Communicate effectively and professionally, both verbally and in writing, with diverse stakeholders. Establish and maintain collaborative working relationships across departments and external partners. Work independently while exercising judgment and initiative to resolve routine issues and escalating complex situations as needed. Compile and review operational and post‑event data to assist in identifying opportunities for improving efficiency, safety, and community engagement. Coordinate and collaborate effectively across multiple City departments to resolve procedural or operational issues and ensure successful event outcomes. Human Relations and Communications Skills
Requires frequent internal and external contacts to carry out organizational programs, explain specialized matters, or enforce laws, ordinances, policies, and procedures. Analytical Skills and Complexity
Applies a variety of procedures, policies, or precedents and uses moderate analytical ability to adapt standard methods to specific facts and conditions. Education and Experience
Typical qualifications: high‑school graduation or GED; two years of increasingly responsible experience in administrative or program support, such as event coordination, permit processing, recreation or community programming, or other public agency operations. Public sector experience and Spanish language skills are desirable. Licenses and Certifications
Valid California Class C driver license and a satisfactory driving record are required. Additional Information
The full job description, including physical demands and working conditions, is available on the City’s website. Candidates must submit a completed employment application by the aforementioned deadline. The City participates in E‑Verify. Appointment is subject to a pre‑employment physical, background, and criminal history check, and a 12‑month probationary period. All persons employed by the City of Paso Robles are designated as disaster service workers as defined in the California Government Code section 3100 and 3101. The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The provisions of this bulletin do not constitute a contract.
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Monday, April 20, 2026 at 10:00am Tentative Interview Date
Tuesday, May 19, 2026 Overview
The City of Paso Robles is seeking a motivated and detail‑oriented professional to join the Recreation Services Division as a part‑time Community Events Coordinator. This dynamic role coordinates a wide range of community events, supports the City’s special event permit process, and collaborates with event organizers, City departments, vendors, and community partners to ensure events are well planned, compliant, and successful. About Paso Robles
Nestled in the heart of California’s scenic Central Coast, Paso Robles offers a unique blend of small‑town charm, natural beauty, and modern opportunity. With a Mediterranean climate, rolling hills, oak trees, and panoramic vineyard views, it provides an inspiring setting for work and life. The city is known as a premier wine region and hosts numerous community events that bring residents together year‑round. The Organization
The City of Paso Robles is a general‑law city with a council‑manager form of government and operates a $145.7 million budget for fiscal year 2025‑26. The City provides police, fire, emergency medical response, utilities, parks, recreation, planning, public works, and community enrichment programs to its approximately 31,061 residents. The Department
The Community Services Department offers programs and services that enhance quality of life and foster community connection. The Recreation Services Division’s mission is to create a better community through people, programs, places, and experiences by offering recreational and special event programming that promotes personal enrichment, fitness, and well‑being. Responsibilities
Coordinate the City’s special event permit process, including reviewing applications for completeness, insurance compliance, fee payment, and adherence to municipal codes and City policies. Route applications for departmental review, track conditions of approval, and prepare and issue permits, approval letters, and related documentation. Verify insurance coverage limits and required endorsements, and monitor compliance before, during, and after events, including ADA accessibility and public safety standards. Act as a liaison between event organizers and City departments, facilitating interdepartmental communication, scheduling coordination meetings, and ensuring compliance with regulations. Provide technical guidance and procedural support to event organizers, including review of site plans, traffic control plans, safety plans, and event layouts. Assist with development of event timelines, operational plans, logistical coordination, and provide on‑site support to ensure safe, well‑organized, and successful events. Support marketing and promotion of City‑hosted events, including press releases, social media coordination, and community engagement to strengthen partnerships and enhance participation. Maintain accurate records of applications, permits, insurance certificates, contracts, and correspondence. Process purchase orders, vendor agreements, and invoices, and assist with budget tracking and cost recovery documentation. Provide administrative and logistical support during events, coordinating with public safety personnel regarding staffing and emergency access. Conduct post‑event documentation and compliance reviews, and recommend improvements to enhance efficiency, safety, and community engagement for future events. Knowledge Areas
Event coordination principles and operational considerations for community events. Public engagement, communication, and stakeholder coordination. Municipal permitting processes, regulatory compliance requirements, and related municipal codes and City policies. Risk management, insurance documentation, and verification procedures. Basic budgeting, cost recovery, and public agency procurement processes. Modern office practices, methods, software, and recordkeeping systems. Abilities
Interpret and apply municipal codes, City policies, and permit procedures with consistency and accuracy. Manage multiple permit applications, event plans, and deadlines with high organization and attention to detail. Provide technical guidance and procedural assistance to event organizers, departments, and vendors. Communicate effectively and professionally, both verbally and in writing, with diverse stakeholders. Establish and maintain collaborative working relationships across departments and external partners. Work independently while exercising judgment and initiative to resolve routine issues and escalating complex situations as needed. Compile and review operational and post‑event data to assist in identifying opportunities for improving efficiency, safety, and community engagement. Coordinate and collaborate effectively across multiple City departments to resolve procedural or operational issues and ensure successful event outcomes. Human Relations and Communications Skills
Requires frequent internal and external contacts to carry out organizational programs, explain specialized matters, or enforce laws, ordinances, policies, and procedures. Analytical Skills and Complexity
Applies a variety of procedures, policies, or precedents and uses moderate analytical ability to adapt standard methods to specific facts and conditions. Education and Experience
Typical qualifications: high‑school graduation or GED; two years of increasingly responsible experience in administrative or program support, such as event coordination, permit processing, recreation or community programming, or other public agency operations. Public sector experience and Spanish language skills are desirable. Licenses and Certifications
Valid California Class C driver license and a satisfactory driving record are required. Additional Information
The full job description, including physical demands and working conditions, is available on the City’s website. Candidates must submit a completed employment application by the aforementioned deadline. The City participates in E‑Verify. Appointment is subject to a pre‑employment physical, background, and criminal history check, and a 12‑month probationary period. All persons employed by the City of Paso Robles are designated as disaster service workers as defined in the California Government Code section 3100 and 3101. The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The provisions of this bulletin do not constitute a contract.
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