DNR - Purchasing Agent III - Executive Director's Office - Remote
Colorado Department of Transportation, New York, NY, United States
Procurement Specialist
This posting is only open to residents of the State of Colorado at the time of submitting your application. Are you interested in investing in a career that makes a difference? Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer: Medical and Dental plans Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans Paid life insurance Short- and long-term disability coverage Employee Wellness programs Flexible Spending Accounts Health Savings Accounts 11 paid holidays per year plus generous vacation and sick leave Flexible work schedule options and remote-work options Career advancement opportunities throughout the State system Some positions may qualify for the Public Service Loan Forgiveness Program The purpose of the work unit is to manage all aspects of procurement including solicitations, contracting using purchase orders, formalizing agreements and vendor agreements for the Department. These activities fall under the Group II Purchasing Delegation from the Colorado Department of Personnel and Administration to the Department of Natural Resources, as well as individual delegations from the State Controller for no-risk and low-risk contract approvals. The unit ensures that all procurement activities are in compliance with the Colorado Procurement Code, Fiscal Rules, and applicable policies, procedures and guidelines. Description of Job
This position is part of the procurement work unit which is responsible for all aspects of procurement including solicitations, contracting, formal agreements and vendor agreements for the department. The position supports all of DNR's divisions, and is involved in purchasing a diverse range of services, construction, goods and IT systems. Solicit commodities, Services, Construction and Professional Services: Review purchase requests for various factors, including completeness, if requisite pre-reviews and pre-approvals are necessary and have been obtained, fair and reasonable pricing, compliance with required rules and policies, and urgency. Determine the most effective method of procurement that will provide the requested commodities/services/construction when needed, while maximizing competition and complying with relevant laws and rules. Formulate, solicit, analyze, evaluate and award solicitations, which includes developing and/or reviewing the proper specifications with applicable terms and conditions and sending to the appropriate vendors to obtain maximum competitions. Convene and direct pre-bid meetings between users and bidders when required. Coordinate vendor questions, provide answers and clarifications to solicitation requirements. Lead teams of program and subject matter experts and guide individual teams through the evaluation of multiple proposals, including interaction with vendors to ensure that proposals are fully understood. Award solicitations in compliance with procurement rules and regulations to the lowest responsible bidder or best value proposal based on the recommendation of an evaluation team. Announce the ranked order of qualified professional services consultants resulting from a Request for Qualifications issued under Colorado Statutes. Review and Approve Purchase Orders: Review purchase orders and small dollar grant awards submitted by procurement liaisons within the DNR divisions, evaluating purchase order requests for compliance with required pre-reviews and pre-approvals, procurement and fiscal code, rules, as well as federal, statewide and department policies and guidelines. Make determinations if the purchase order is in compliance and meets fair and reasonable pricing requirements. Work with division procurement liaisons in order to bring deficient purchase order requests into compliance. Process Improvement & Training Resource Development: Recognize and characterize patterns of rework, process anomalies or lack of expertise in individual division staff. Devise strategies for improvement to processes, training, online resources, etc. Finalizing process improvements may include gathering input from division staff, peers or researching best practices. Assist DNR Procurement Unit in updating, modernizing, and improving our internal processes to be a more efficient asset to meet division needs. Reference and Outreach to Division Staff: Provide guidance and counsel to employees throughout the Department's divisions, particularly procurement liaisons, contract administrators and program/project managers, by analyzing problems, interpreting laws and statutes, researching best practices and seeking information from the State Controller's Office, Attorney General 's Office and State Purchasing Office. Train department staff on procurement rules and regulations and processes. Assist agencies in setting up efficient procedures for processing purchases, managing purchasing needs, and monitoring vendor performance. Work with division procurement liaisons and program managers to gain understanding and support of accountability and responsibility, even when there are unique problems and/or circumstances. May conduct audits of discretionary purchases, contract monitoring and other division procurement activities. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application. Minimum Qualifications: Six (6) years of professional experience in procurement, purchasing, contract writing. Specific experience working with program managers in developing and drafting contracts and/or written documents of comparable complexity/technicality, overseeing the contract approval process, and/or related activities or specialized experience in the subject area of the work assigned to the position. OR Education from an accredited college or university in Business Administration, Contract Management, Procurement, Economics, Law, Supply Chains, Purchasing, Accounting and Finance, Public Administration, Business Law, Political Science, Government or in a field of study directly related to the assignment and professional experience in procurement, purchasing, contract writing. Specific experience working with program managers in developing and drafting contracts and/or written documents of comparable complexity/technicality, overseeing the contract approval process, and/or related activities or specialized experience in the subject area of the work assigned to the position equal to six (6) years. Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated. Substitutions: A combination of work experience in an occupational field/specialized area directly related to the job assignment, which provided the same, kind, amount and level of knowledge acquired in the required education may be substituted on a year-for-year basis for the bachelor's degree. A master's or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor's degree and experience. Additional satisfactory completion of course work from an accredited, non-correspondence college or university in Business Administration, Contract Management, Procurement, Paralegal Studies, Project Management, Government, Political Science, Economics, Law or other field related to the assignment may be substituted on a year-for-year basis for the required general experience. A Juris Doctor (JD) degree will substitute for the education and experience requirement. If you are using a degree to substitute for the required experience, you may be required to provide copies of your educational transcripts for verification of your qualifications if requested. Preferred Qualifications: Current or former State experience relevant to this position. Experience developing and publishing solicitation documents. Experience preparing solicitation documents (Documented Quotes, Invitations for Bids, Requests for Proposals, etc.) Experience managing reviews to evaluate proposals. Experience preparing, reviewing and approving purchase orders. Experience in interpreting and applying State Fiscal Rules, State Procurement Rules, or similar administrative rules. Professional experience in applying, using, reviewing, or interpreting State of Colorado Procurement Code. Experience in project management. Conditions of Employment: Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position.
This posting is only open to residents of the State of Colorado at the time of submitting your application. Are you interested in investing in a career that makes a difference? Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer: Medical and Dental plans Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans Paid life insurance Short- and long-term disability coverage Employee Wellness programs Flexible Spending Accounts Health Savings Accounts 11 paid holidays per year plus generous vacation and sick leave Flexible work schedule options and remote-work options Career advancement opportunities throughout the State system Some positions may qualify for the Public Service Loan Forgiveness Program The purpose of the work unit is to manage all aspects of procurement including solicitations, contracting using purchase orders, formalizing agreements and vendor agreements for the Department. These activities fall under the Group II Purchasing Delegation from the Colorado Department of Personnel and Administration to the Department of Natural Resources, as well as individual delegations from the State Controller for no-risk and low-risk contract approvals. The unit ensures that all procurement activities are in compliance with the Colorado Procurement Code, Fiscal Rules, and applicable policies, procedures and guidelines. Description of Job
This position is part of the procurement work unit which is responsible for all aspects of procurement including solicitations, contracting, formal agreements and vendor agreements for the department. The position supports all of DNR's divisions, and is involved in purchasing a diverse range of services, construction, goods and IT systems. Solicit commodities, Services, Construction and Professional Services: Review purchase requests for various factors, including completeness, if requisite pre-reviews and pre-approvals are necessary and have been obtained, fair and reasonable pricing, compliance with required rules and policies, and urgency. Determine the most effective method of procurement that will provide the requested commodities/services/construction when needed, while maximizing competition and complying with relevant laws and rules. Formulate, solicit, analyze, evaluate and award solicitations, which includes developing and/or reviewing the proper specifications with applicable terms and conditions and sending to the appropriate vendors to obtain maximum competitions. Convene and direct pre-bid meetings between users and bidders when required. Coordinate vendor questions, provide answers and clarifications to solicitation requirements. Lead teams of program and subject matter experts and guide individual teams through the evaluation of multiple proposals, including interaction with vendors to ensure that proposals are fully understood. Award solicitations in compliance with procurement rules and regulations to the lowest responsible bidder or best value proposal based on the recommendation of an evaluation team. Announce the ranked order of qualified professional services consultants resulting from a Request for Qualifications issued under Colorado Statutes. Review and Approve Purchase Orders: Review purchase orders and small dollar grant awards submitted by procurement liaisons within the DNR divisions, evaluating purchase order requests for compliance with required pre-reviews and pre-approvals, procurement and fiscal code, rules, as well as federal, statewide and department policies and guidelines. Make determinations if the purchase order is in compliance and meets fair and reasonable pricing requirements. Work with division procurement liaisons in order to bring deficient purchase order requests into compliance. Process Improvement & Training Resource Development: Recognize and characterize patterns of rework, process anomalies or lack of expertise in individual division staff. Devise strategies for improvement to processes, training, online resources, etc. Finalizing process improvements may include gathering input from division staff, peers or researching best practices. Assist DNR Procurement Unit in updating, modernizing, and improving our internal processes to be a more efficient asset to meet division needs. Reference and Outreach to Division Staff: Provide guidance and counsel to employees throughout the Department's divisions, particularly procurement liaisons, contract administrators and program/project managers, by analyzing problems, interpreting laws and statutes, researching best practices and seeking information from the State Controller's Office, Attorney General 's Office and State Purchasing Office. Train department staff on procurement rules and regulations and processes. Assist agencies in setting up efficient procedures for processing purchases, managing purchasing needs, and monitoring vendor performance. Work with division procurement liaisons and program managers to gain understanding and support of accountability and responsibility, even when there are unique problems and/or circumstances. May conduct audits of discretionary purchases, contract monitoring and other division procurement activities. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application. Minimum Qualifications: Six (6) years of professional experience in procurement, purchasing, contract writing. Specific experience working with program managers in developing and drafting contracts and/or written documents of comparable complexity/technicality, overseeing the contract approval process, and/or related activities or specialized experience in the subject area of the work assigned to the position. OR Education from an accredited college or university in Business Administration, Contract Management, Procurement, Economics, Law, Supply Chains, Purchasing, Accounting and Finance, Public Administration, Business Law, Political Science, Government or in a field of study directly related to the assignment and professional experience in procurement, purchasing, contract writing. Specific experience working with program managers in developing and drafting contracts and/or written documents of comparable complexity/technicality, overseeing the contract approval process, and/or related activities or specialized experience in the subject area of the work assigned to the position equal to six (6) years. Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated. Substitutions: A combination of work experience in an occupational field/specialized area directly related to the job assignment, which provided the same, kind, amount and level of knowledge acquired in the required education may be substituted on a year-for-year basis for the bachelor's degree. A master's or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor's degree and experience. Additional satisfactory completion of course work from an accredited, non-correspondence college or university in Business Administration, Contract Management, Procurement, Paralegal Studies, Project Management, Government, Political Science, Economics, Law or other field related to the assignment may be substituted on a year-for-year basis for the required general experience. A Juris Doctor (JD) degree will substitute for the education and experience requirement. If you are using a degree to substitute for the required experience, you may be required to provide copies of your educational transcripts for verification of your qualifications if requested. Preferred Qualifications: Current or former State experience relevant to this position. Experience developing and publishing solicitation documents. Experience preparing solicitation documents (Documented Quotes, Invitations for Bids, Requests for Proposals, etc.) Experience managing reviews to evaluate proposals. Experience preparing, reviewing and approving purchase orders. Experience in interpreting and applying State Fiscal Rules, State Procurement Rules, or similar administrative rules. Professional experience in applying, using, reviewing, or interpreting State of Colorado Procurement Code. Experience in project management. Conditions of Employment: Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position.