Development & Marketing Associate
Girls Inc. of the Island City, Alameda, CA, United States
Reporting to the Director of Fund Development & Marketing, the Development & Marketing Associate is the operational backbone of the development team. This role is responsible for keeping fundraising systems, data, and day-to-day processes organized and moving forward.
This is a hands-on, execution-heavy role: about 80% administrative and operational support, and 20% marketing and creative work. The right person is detail-oriented, reliable, and comfortable managing a high volume of tasks in a collaborative environment.
Process donations and ensure timely, accurate entry into database(s)
Generate and send acknowledgment letters and donor correspondence
Maintain donor records, files, and reporting systems
Run regular reports and build internal dashboards to track fundraising progress
Reconcile donations monthly in coordination with the Finance team
Prepare documentation for donor credits, matching gifts, and audits
Support donor stewardship efforts through list management and outreach tracking
Conduct prospect research on individuals, corporations, and foundations
Events & Project Coordination (20%)
Maintain timelines, workplans, and task tracking across fundraising campaigns and events
Manage guest lists, registrations, and data tracking for events (including the annual Gala)
Support event logistics, materials preparation, and on-site execution
Track and report volunteer participation and hours
Ensure follow-through on post-event reporting and donor follow-up
Marketing & Communications (15%)
Design and produce marketing materials for programs, events, and fundraising campaigns
Coordinate and schedule social media content across platforms (Instagram, Facebook, LinkedIn)
Prepare collateral for donor meetings, outreach, and community engagement
Other duties as assigned. (5%) Qualifications:
4-5 years of experience in development, operations, administration, or marketing support roles
Strong attention to detail and ability to manage high-volume, process-driven work
Experience with databases or CRM systems (or willingness to learn; DonorPerfect a plus)
Familiarity with project management tools (Asana, ClickUp, or similar)
Intermediate to strong proficiency in Google Workspace and Canva
Ability to prioritize, stay organized, and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Comfortable balancing routine administrative work with occasional creative projects
Positive, collaborative attitude and willingness to jump in where needed
Availability for occasional evenings and weekends (including annual Gala)
Ability to lift up to 25 pounds
Hours of Work: Full-time position, non-exempt.
Hourly Rate: $30-32 per hour
Paid time off
Sick time
Schedule:
8 hour shift; Monday to Friday
In person role (Office is located in Alameda, CA)
Some remote work negotiable.
To apply please submit an application at
https://forms.gle/WKAA7cRCjdK5XZZg6
Application is open now and ongoing. Position opening anticipated for May 1. The new Associate will be hired as soon as the right candidate is identified. Potential start date is May 27, 2026.
Girls Inc. of the Island City
is based in Alameda, CA, and is a local affiliate of the national organization, Girls, Inc. Our mission is to inspire all girls to be
strong, smart, and bold . We achieve our mission through innovative, research-based programs; hands-on, interactive activities; and advocacy. Our after-school and summer programs serve girls ages 6-13, and embolden them to embrace risks, increase confidence and self esteem, and take action to achieve their dreams.
We are committed to building a diverse, inclusive, and equitable workplace that reflects the communities we serve.
We strongly encourage applications from individuals of all backgrounds, especially those who bring lived experiences that align with our mission.
Girls Inc. does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status.
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This is a hands-on, execution-heavy role: about 80% administrative and operational support, and 20% marketing and creative work. The right person is detail-oriented, reliable, and comfortable managing a high volume of tasks in a collaborative environment.
Process donations and ensure timely, accurate entry into database(s)
Generate and send acknowledgment letters and donor correspondence
Maintain donor records, files, and reporting systems
Run regular reports and build internal dashboards to track fundraising progress
Reconcile donations monthly in coordination with the Finance team
Prepare documentation for donor credits, matching gifts, and audits
Support donor stewardship efforts through list management and outreach tracking
Conduct prospect research on individuals, corporations, and foundations
Events & Project Coordination (20%)
Maintain timelines, workplans, and task tracking across fundraising campaigns and events
Manage guest lists, registrations, and data tracking for events (including the annual Gala)
Support event logistics, materials preparation, and on-site execution
Track and report volunteer participation and hours
Ensure follow-through on post-event reporting and donor follow-up
Marketing & Communications (15%)
Design and produce marketing materials for programs, events, and fundraising campaigns
Coordinate and schedule social media content across platforms (Instagram, Facebook, LinkedIn)
Prepare collateral for donor meetings, outreach, and community engagement
Other duties as assigned. (5%) Qualifications:
4-5 years of experience in development, operations, administration, or marketing support roles
Strong attention to detail and ability to manage high-volume, process-driven work
Experience with databases or CRM systems (or willingness to learn; DonorPerfect a plus)
Familiarity with project management tools (Asana, ClickUp, or similar)
Intermediate to strong proficiency in Google Workspace and Canva
Ability to prioritize, stay organized, and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Comfortable balancing routine administrative work with occasional creative projects
Positive, collaborative attitude and willingness to jump in where needed
Availability for occasional evenings and weekends (including annual Gala)
Ability to lift up to 25 pounds
Hours of Work: Full-time position, non-exempt.
Hourly Rate: $30-32 per hour
Paid time off
Sick time
Schedule:
8 hour shift; Monday to Friday
In person role (Office is located in Alameda, CA)
Some remote work negotiable.
To apply please submit an application at
https://forms.gle/WKAA7cRCjdK5XZZg6
Application is open now and ongoing. Position opening anticipated for May 1. The new Associate will be hired as soon as the right candidate is identified. Potential start date is May 27, 2026.
Girls Inc. of the Island City
is based in Alameda, CA, and is a local affiliate of the national organization, Girls, Inc. Our mission is to inspire all girls to be
strong, smart, and bold . We achieve our mission through innovative, research-based programs; hands-on, interactive activities; and advocacy. Our after-school and summer programs serve girls ages 6-13, and embolden them to embrace risks, increase confidence and self esteem, and take action to achieve their dreams.
We are committed to building a diverse, inclusive, and equitable workplace that reflects the communities we serve.
We strongly encourage applications from individuals of all backgrounds, especially those who bring lived experiences that align with our mission.
Girls Inc. does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status.
#J-18808-Ljbffr