Communications - A/V Specialist
Puyallup Tribe of Indians, Tacoma, WA, United States
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.
Job Title:
Audio-Visual Specialist
Department:
Communications
Open:
March 24, 2025
Closes:
April 14, 2026
Reports To:
Executive Director or Designee
Requisition:
827
Hours:
40HRS WK/FULL TIME
Salary:
BASED ON SALARY MATRIX+BENEFITS
Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
Under the direction of the Executive Director or designee, this position is responsible for managing and maintaining audio‑visual equipment assigned to the Communications Department and providing support at public speaking events. This may include sound systems used at public speaking events, press conferences and livestreams that take place inside the new Tribal Administration Building; equipment for outdoor livestreams, virtual meetings and conferences; lighting systems needed for speaker stages; and other A/V needs as they arise. Internal clients will include Tribal Council, speakers from other departments and Tribal Entities and guests of the Tribe. This is a vital role in ensuring that speakers’ voices and words are heard as clearly as possible by their intended listeners.
The position is also expected to work professionally and in liaison with other government departments and Tribal Entities that have their own A/V equipment and staff as well as with department co‑workers who use visual and audio storytelling tools.
Essential Duties and Responsibilities Audio‑Visual Support
Set up, operate, maintain and repair sound and visual equipment for live events such as meetings, webinars and public speaking events (ribbon‑cuttings, dedications, ceremonies).
Set up A/V systems as needed, test and have contingency plans to account for equipment failures and human error. Ensure cables, batteries, etc. are safe.
Operate A/V equipment at events and remain on standby to troubleshoot as needed.
Be available for and prioritize Tribal Council A/V needs and support department operations (multimedia news coverage for Puyallup Tribal News), other departments and Tribal Entities as directed. Many A/V needs will be in the evening or on weekends.
Manage audio‑visual equipment assigned to the Communications Department, including portable sound systems, equipment built‑in inside the new Tribal Administration Building (Council Chambers, first‑floor Press Conference Room), equipment used for membership meetings that are livestreamed, projectors and portable audio devices for PowerPoint and related presentations, and potentially podcast A/V equipment.
Troubleshoot built‑in A/V equipment in the Tribal Administration Building such as Council Chambers microphones and speakers used for virtual meetings. Work with Council Offices and IT as needed to resolve issues and proactively find solutions.
Regularly check equipment to ensure it is working properly, charged, clean and ready at a moment’s notice.
Give clear and efficient instruction to public speakers and their assistants when needed, such as microphone ranges and how to tell when microphones are “hot” or “cold.”
Act as part of event staff as needed and work productively with event management and others to ensure A/V works smoothly with other aspects of the event (e.g., identify optimal placement of public address speakers, manage music and volume, operate slide and video shows).
Under direction of executive director or communications specialist, act as resource to outside news media when A/V support is needed (e.g., providing A/V feeds for press conferences).
Research needed equipment and best practices and make recommendations to keep the department current and best able to support A/V needs.
Give clear recommendations on when to bring in outside A/V support and help select and manage resulting vendor contracts as needed.
Act as a liaison with the Tribe’s IT department on A/V topics.
Perform other duties as assigned.
Training
Act as an in‑house expert for audio‑visual tools and best practices. Keep up to date on best tools and best practices.
Train selected Communications staff to act as backups to cover the A/V specialist’s vacation, sick time, schedule conflicts, etc.
Establish best practices and instruct others on use and care of equipment.
Other
Event planning and support.
Video editing.
Photo/video archive management.
Crisis communications support such as monitoring social media or news feeds, maintaining contact lists or sending alerts.
Supervisory Responsibilities This position has no supervisory responsibilities. Responsible for training other staff as needed.
Qualifications and Requirements Education and Experience
Record of successfully performing in an audio‑visual support role with a minimum of three to four years of experience. A certificate or degree from a technical or other college strongly preferred. Work experience supporting government or nonprofit public speaking is strongly preferred. Demonstrated teaching experience in technical skills is helpful.
Strong communication skills, ability to communicate effective use of microphones to time‑limited elected officials and to communicate A/V organization and best practices to team members and other departments. Must be professional at all times and be able to work independently with a variety of personalities and experience levels in time‑sensitive, highly public situations. Situational awareness is important. Must be proactive and highly professional in helping various internal clients sound as best as possible, for example, watching for inadvertent “hot mics” and other issues.
Experience with Tribal government preferred. Must be able to follow government and cultural requirements regarding streaming or recording of events, including closed government meetings and cultural ceremonies where a person in authority will direct cameras to be shut off.
Must work productively with other departments and Tribal Entities that have their own A/V equipment and employees.
Must have experience in maintaining confidentiality of sensitive information. Must stay up to date on current events and legal topics relevant to the Tribe and to communications.
Must be able to work long hours and carry an unpredictable schedule.
Must be able to ask difficult questions, often in an emotionally charged situation.
Must be able to recognize and respect communications protocols.
Must demonstrate a strong ethical belief system and desire to tell the truth while remaining unbiased.
Language Skills Ability to read, analyze and interpret general business instructions and procedure manuals. Ability to follow oral instructions and write news and feature stories using correct English, grammar, spelling, punctuation and vocabulary.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percentages.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Licenses, Certificates Must have and maintain a valid and unrestricted Washington State driver’s license and proof of insurance. Driver’s License restrictions must not prevent the employee from complying with the Tribe’s Vehicle Use Policy or driving a GSA vehicle.
Other Requirements
Strong, dependable, trustworthy team member able to work for and with team members and across departments.
Reliable transportation.
Ability to work with all levels of personnel within the organization and with clients and vendors.
Able to work within a tight deadline and fact‑check information quickly and accurately.
Demonstrated ability to delve into a story to search for facts.
Strong communication skills, both written and oral.
Eye for detail.
Ability to multi‑task and set priorities.
Physical Demands
Require ability to operate a personal computer, multi‑line telephone, calculator, facsimile and photocopier.
Require ability to read, write, communicate, and interpret information accurately in English.
Require ability to concentrate and consistently produce accurate work.
Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
Frequently required to stand and walk.
Frequently required to stand, stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 50 pounds.
This position may be required to telework on either a part time or full‑time basis depending upon the needs of the department and the organization. If required to telework, employee agrees to complete the Telework Agreement and abide by the Telework Policy and work expectations.
Work Environment
Noise level is moderate.
Physical exertion is low to moderate.
Employee frequently exposed to outside weather conditions.
Exposure to hazardous materials minimal.
Requires travel using employee’s own transportation.
Requires work on‑ and off‑site.
May be required to work nights, weekends or holidays.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Indian Preference Employer as Required by Law Indigenous Preference Employer as Required by Law: The Puyallup Tribe of Indians reserves the right to give preference to qualified Native American applicants.
Online Application Tips
1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.
2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one PDF file or email documents to jobs@puyalluptribe-nsn.gov. Please send in copies of any degrees or certificates that you have been awarded.
3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.
4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co‑workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov
5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $).
7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.
Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.
If you have any questions about the positions or the online application, please call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov.
3001 Puyallup Tacoma, WA 98404
Native American preference applies and job placements are given on a competitive basis, using job‑related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.
#J-18808-Ljbffr
Job Title:
Audio-Visual Specialist
Department:
Communications
Open:
March 24, 2025
Closes:
April 14, 2026
Reports To:
Executive Director or Designee
Requisition:
827
Hours:
40HRS WK/FULL TIME
Salary:
BASED ON SALARY MATRIX+BENEFITS
Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
Under the direction of the Executive Director or designee, this position is responsible for managing and maintaining audio‑visual equipment assigned to the Communications Department and providing support at public speaking events. This may include sound systems used at public speaking events, press conferences and livestreams that take place inside the new Tribal Administration Building; equipment for outdoor livestreams, virtual meetings and conferences; lighting systems needed for speaker stages; and other A/V needs as they arise. Internal clients will include Tribal Council, speakers from other departments and Tribal Entities and guests of the Tribe. This is a vital role in ensuring that speakers’ voices and words are heard as clearly as possible by their intended listeners.
The position is also expected to work professionally and in liaison with other government departments and Tribal Entities that have their own A/V equipment and staff as well as with department co‑workers who use visual and audio storytelling tools.
Essential Duties and Responsibilities Audio‑Visual Support
Set up, operate, maintain and repair sound and visual equipment for live events such as meetings, webinars and public speaking events (ribbon‑cuttings, dedications, ceremonies).
Set up A/V systems as needed, test and have contingency plans to account for equipment failures and human error. Ensure cables, batteries, etc. are safe.
Operate A/V equipment at events and remain on standby to troubleshoot as needed.
Be available for and prioritize Tribal Council A/V needs and support department operations (multimedia news coverage for Puyallup Tribal News), other departments and Tribal Entities as directed. Many A/V needs will be in the evening or on weekends.
Manage audio‑visual equipment assigned to the Communications Department, including portable sound systems, equipment built‑in inside the new Tribal Administration Building (Council Chambers, first‑floor Press Conference Room), equipment used for membership meetings that are livestreamed, projectors and portable audio devices for PowerPoint and related presentations, and potentially podcast A/V equipment.
Troubleshoot built‑in A/V equipment in the Tribal Administration Building such as Council Chambers microphones and speakers used for virtual meetings. Work with Council Offices and IT as needed to resolve issues and proactively find solutions.
Regularly check equipment to ensure it is working properly, charged, clean and ready at a moment’s notice.
Give clear and efficient instruction to public speakers and their assistants when needed, such as microphone ranges and how to tell when microphones are “hot” or “cold.”
Act as part of event staff as needed and work productively with event management and others to ensure A/V works smoothly with other aspects of the event (e.g., identify optimal placement of public address speakers, manage music and volume, operate slide and video shows).
Under direction of executive director or communications specialist, act as resource to outside news media when A/V support is needed (e.g., providing A/V feeds for press conferences).
Research needed equipment and best practices and make recommendations to keep the department current and best able to support A/V needs.
Give clear recommendations on when to bring in outside A/V support and help select and manage resulting vendor contracts as needed.
Act as a liaison with the Tribe’s IT department on A/V topics.
Perform other duties as assigned.
Training
Act as an in‑house expert for audio‑visual tools and best practices. Keep up to date on best tools and best practices.
Train selected Communications staff to act as backups to cover the A/V specialist’s vacation, sick time, schedule conflicts, etc.
Establish best practices and instruct others on use and care of equipment.
Other
Event planning and support.
Video editing.
Photo/video archive management.
Crisis communications support such as monitoring social media or news feeds, maintaining contact lists or sending alerts.
Supervisory Responsibilities This position has no supervisory responsibilities. Responsible for training other staff as needed.
Qualifications and Requirements Education and Experience
Record of successfully performing in an audio‑visual support role with a minimum of three to four years of experience. A certificate or degree from a technical or other college strongly preferred. Work experience supporting government or nonprofit public speaking is strongly preferred. Demonstrated teaching experience in technical skills is helpful.
Strong communication skills, ability to communicate effective use of microphones to time‑limited elected officials and to communicate A/V organization and best practices to team members and other departments. Must be professional at all times and be able to work independently with a variety of personalities and experience levels in time‑sensitive, highly public situations. Situational awareness is important. Must be proactive and highly professional in helping various internal clients sound as best as possible, for example, watching for inadvertent “hot mics” and other issues.
Experience with Tribal government preferred. Must be able to follow government and cultural requirements regarding streaming or recording of events, including closed government meetings and cultural ceremonies where a person in authority will direct cameras to be shut off.
Must work productively with other departments and Tribal Entities that have their own A/V equipment and employees.
Must have experience in maintaining confidentiality of sensitive information. Must stay up to date on current events and legal topics relevant to the Tribe and to communications.
Must be able to work long hours and carry an unpredictable schedule.
Must be able to ask difficult questions, often in an emotionally charged situation.
Must be able to recognize and respect communications protocols.
Must demonstrate a strong ethical belief system and desire to tell the truth while remaining unbiased.
Language Skills Ability to read, analyze and interpret general business instructions and procedure manuals. Ability to follow oral instructions and write news and feature stories using correct English, grammar, spelling, punctuation and vocabulary.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percentages.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Licenses, Certificates Must have and maintain a valid and unrestricted Washington State driver’s license and proof of insurance. Driver’s License restrictions must not prevent the employee from complying with the Tribe’s Vehicle Use Policy or driving a GSA vehicle.
Other Requirements
Strong, dependable, trustworthy team member able to work for and with team members and across departments.
Reliable transportation.
Ability to work with all levels of personnel within the organization and with clients and vendors.
Able to work within a tight deadline and fact‑check information quickly and accurately.
Demonstrated ability to delve into a story to search for facts.
Strong communication skills, both written and oral.
Eye for detail.
Ability to multi‑task and set priorities.
Physical Demands
Require ability to operate a personal computer, multi‑line telephone, calculator, facsimile and photocopier.
Require ability to read, write, communicate, and interpret information accurately in English.
Require ability to concentrate and consistently produce accurate work.
Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
Frequently required to stand and walk.
Frequently required to stand, stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 50 pounds.
This position may be required to telework on either a part time or full‑time basis depending upon the needs of the department and the organization. If required to telework, employee agrees to complete the Telework Agreement and abide by the Telework Policy and work expectations.
Work Environment
Noise level is moderate.
Physical exertion is low to moderate.
Employee frequently exposed to outside weather conditions.
Exposure to hazardous materials minimal.
Requires travel using employee’s own transportation.
Requires work on‑ and off‑site.
May be required to work nights, weekends or holidays.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Indian Preference Employer as Required by Law Indigenous Preference Employer as Required by Law: The Puyallup Tribe of Indians reserves the right to give preference to qualified Native American applicants.
Online Application Tips
1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.
2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one PDF file or email documents to jobs@puyalluptribe-nsn.gov. Please send in copies of any degrees or certificates that you have been awarded.
3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.
4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co‑workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov
5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $).
7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.
Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.
If you have any questions about the positions or the online application, please call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov.
3001 Puyallup Tacoma, WA 98404
Native American preference applies and job placements are given on a competitive basis, using job‑related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.
#J-18808-Ljbffr