Proposal Coordinator
William Charles Construction Company, LLC, a MasTec Company, Rockford, IL, United States
The Proposal Coordinator will support the Estimating Department by coordinating internal resources, gathering required documentation, and assisting with the preparation and submission of project bids and proposals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external partners.
Location & Details: This position will report to our Rockford, IL office Monday-Friday 8am-5pm.
Responsibilities
Review Requests for Proposals (RFPs) and bid documents to identify submission requirements and deadlines, including EEO, DBE, and Small Business requirements.
Collect, organize, and maintain materials required for bid submissions and prequalification’s across multiple industries.
Coordinate with internal departments to gather required documentation and information for proposals and bids.
Organize bid deliverables and ensure all required documents are completed and submitted on time.
Order bid bonds and obtain required insurance documentation as specified by project owners.
Qualifications
Bachelor’s degree preferred.
3+ years administrative experience.
Detail oriented with excellent organizational, multi-tasking, and management skills.
Knowledge, Skills and Abilities Required
Adobe, Microsoft Office.
Able to handle pressure under strict deadlines.
What's In It For You Financial Wellbeing
Competitive pay with ongoing performance review and merit increase.
401(k) with company match & Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).
Health & Wellness
Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance.
Family & Lifestyle
Paid Time Off, Paid Holidays, Bereavement Leave.
Military Leave, including Differential Pay and Benefits Continuation.
Employee Assistance Program.
Planning for the Unexpected
Short and long‑term disability, life insurance, and accidental death & dismemberment.
Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
Emergency Travel Assistance Program.
Group legal plan.
Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Disclaimer: MasTec and our subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
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Location & Details: This position will report to our Rockford, IL office Monday-Friday 8am-5pm.
Responsibilities
Review Requests for Proposals (RFPs) and bid documents to identify submission requirements and deadlines, including EEO, DBE, and Small Business requirements.
Collect, organize, and maintain materials required for bid submissions and prequalification’s across multiple industries.
Coordinate with internal departments to gather required documentation and information for proposals and bids.
Organize bid deliverables and ensure all required documents are completed and submitted on time.
Order bid bonds and obtain required insurance documentation as specified by project owners.
Qualifications
Bachelor’s degree preferred.
3+ years administrative experience.
Detail oriented with excellent organizational, multi-tasking, and management skills.
Knowledge, Skills and Abilities Required
Adobe, Microsoft Office.
Able to handle pressure under strict deadlines.
What's In It For You Financial Wellbeing
Competitive pay with ongoing performance review and merit increase.
401(k) with company match & Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).
Health & Wellness
Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance.
Family & Lifestyle
Paid Time Off, Paid Holidays, Bereavement Leave.
Military Leave, including Differential Pay and Benefits Continuation.
Employee Assistance Program.
Planning for the Unexpected
Short and long‑term disability, life insurance, and accidental death & dismemberment.
Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
Emergency Travel Assistance Program.
Group legal plan.
Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Disclaimer: MasTec and our subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
#J-18808-Ljbffr