Administrative Assistant, Senior Specialist
USA Jobs, Durham, NC, United States
Administrative Assistant, Sr. Specialist
Blue Cross NC is seeking a dedicated and dependable Administrative Assistant to support CuraCor Group for a hybrid position (approximately two days per week onsite) in Durham, NC. The Administrative Assistant, Sr. Specialist plays a critical role as an efficient coordinator of personnel and operations, providing essential support and strategic partnership to two senior leaders. This individual is responsible for maintaining effective operational processes and time management for leadership, while also acting as a trusted advisor and fostering a positive workplace culture. Key responsibilities include critical administrative tasks such as managing calendars, scheduling meetings, prioritizing time and availability, coordinating VIP guests, and cultivating vital internal and external relationships to ensure alignment with organizational priorities and outcomes. Serve as a strategic thought partner to two senior leaders, including helping to prioritize leaders' time and attention. Manage executive operating rhythm including designing and ensuring appropriate executive meeting cadences, helping to design agendas aligned to priorities, and ensuring effective follow through. Support special projects for leadership. Manage the executives' day-to-day calendars, including prioritization of sensitive matters Cross-functional coordination for initiatives led by the two senior leaders Manage senior leaders' travel and expense management processes, including travel arrangements and itineraries & expense reporting submission Coordinate and support both virtual and in-person meetings on behalf of your senior leaders, including 1:1s, client/vendor, team, cross-functional, all hands, etc Oversee Leaders' workflow including mail, calendar, correspondence, and calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner Attend key meetings with/on behalf of senior leaders' including coordination of notes and action items Maintain distribution lists and organizational charts Coordinate departmental moves and serve as liaison for IT services and upgrades Assemble and analyze information to facilitate decision making. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions What You Bring (Hiring Requirements) High school diploma or GED 5+ years of experience in the related field Strong interpersonal and relationship management skills Ability to treat confidential information with exceptionally high discretion Ability to act as a partner to Senior leaders, to understand and anticipate their needs and priorities and provide effective solutions to problems Salary Range At Blue Cross NC, we take great pride in a fair and equitable compensation package that reflects market-price and our starting salaries are typically planned near the middle of the range listed. Compensation decisions are driven by factors including experience and training, specialized skill sets, licensure and certifications and other business and organizational needs. Our base salary is part of a robust Total Rewards package that includes an Annual Incentive Bonus*, 401(k) with employer match, Paid Time Off (PTO), and competitive health benefits and wellness programs. *Based on annual corporate goal achievement and individual performance. $55,370.00 - $88,592.00 About Us It's an exciting time to work at Blue Cross and Blue Shield of North Carolina (Blue Cross NC). Health care is changing, and we're leading the way. We offer more than health insurance our customers can count on. We're committed to better health and better health care - in our communities and beyond. Our employees bring energy and creativity to the workplace, and it shows in our innovative approach to improving the health and well-being of North Carolinians. Blue Cross NC is a fully taxed, not-for-profit company headquartered in Durham, North Carolina. We serve more than 4.3 million members, and we employ more than 5,000 people across the country who are passionate about making health care better for all. Help us lead the charge for better health care by joining our award-winning team. Discover tremendous opportunities with us to do challenging and rewarding work. Opportunities that can lead you to a fulfilling career, work that can help others lead healthier, happier lives. Authorization to Work in the United States We use E-verify to confirm authorization to work in the United States. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify Overview. Request Accommodations Blue Cross NC provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please notify HR. Blue Cross NC is a Hybrid Flex company. Whether the role is Hybrid Flex or Remote Flex depends on the nature of the work and distance from our Durham headquarters. We welcome candidates from outside the local area and in any of our approved states: Alabama, Arizona, Arkansas, Colorado, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Wisconsin, and Wyoming.
Blue Cross NC is seeking a dedicated and dependable Administrative Assistant to support CuraCor Group for a hybrid position (approximately two days per week onsite) in Durham, NC. The Administrative Assistant, Sr. Specialist plays a critical role as an efficient coordinator of personnel and operations, providing essential support and strategic partnership to two senior leaders. This individual is responsible for maintaining effective operational processes and time management for leadership, while also acting as a trusted advisor and fostering a positive workplace culture. Key responsibilities include critical administrative tasks such as managing calendars, scheduling meetings, prioritizing time and availability, coordinating VIP guests, and cultivating vital internal and external relationships to ensure alignment with organizational priorities and outcomes. Serve as a strategic thought partner to two senior leaders, including helping to prioritize leaders' time and attention. Manage executive operating rhythm including designing and ensuring appropriate executive meeting cadences, helping to design agendas aligned to priorities, and ensuring effective follow through. Support special projects for leadership. Manage the executives' day-to-day calendars, including prioritization of sensitive matters Cross-functional coordination for initiatives led by the two senior leaders Manage senior leaders' travel and expense management processes, including travel arrangements and itineraries & expense reporting submission Coordinate and support both virtual and in-person meetings on behalf of your senior leaders, including 1:1s, client/vendor, team, cross-functional, all hands, etc Oversee Leaders' workflow including mail, calendar, correspondence, and calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner Attend key meetings with/on behalf of senior leaders' including coordination of notes and action items Maintain distribution lists and organizational charts Coordinate departmental moves and serve as liaison for IT services and upgrades Assemble and analyze information to facilitate decision making. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions What You Bring (Hiring Requirements) High school diploma or GED 5+ years of experience in the related field Strong interpersonal and relationship management skills Ability to treat confidential information with exceptionally high discretion Ability to act as a partner to Senior leaders, to understand and anticipate their needs and priorities and provide effective solutions to problems Salary Range At Blue Cross NC, we take great pride in a fair and equitable compensation package that reflects market-price and our starting salaries are typically planned near the middle of the range listed. Compensation decisions are driven by factors including experience and training, specialized skill sets, licensure and certifications and other business and organizational needs. Our base salary is part of a robust Total Rewards package that includes an Annual Incentive Bonus*, 401(k) with employer match, Paid Time Off (PTO), and competitive health benefits and wellness programs. *Based on annual corporate goal achievement and individual performance. $55,370.00 - $88,592.00 About Us It's an exciting time to work at Blue Cross and Blue Shield of North Carolina (Blue Cross NC). Health care is changing, and we're leading the way. We offer more than health insurance our customers can count on. We're committed to better health and better health care - in our communities and beyond. Our employees bring energy and creativity to the workplace, and it shows in our innovative approach to improving the health and well-being of North Carolinians. Blue Cross NC is a fully taxed, not-for-profit company headquartered in Durham, North Carolina. We serve more than 4.3 million members, and we employ more than 5,000 people across the country who are passionate about making health care better for all. Help us lead the charge for better health care by joining our award-winning team. Discover tremendous opportunities with us to do challenging and rewarding work. Opportunities that can lead you to a fulfilling career, work that can help others lead healthier, happier lives. Authorization to Work in the United States We use E-verify to confirm authorization to work in the United States. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify Overview. Request Accommodations Blue Cross NC provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please notify HR. Blue Cross NC is a Hybrid Flex company. Whether the role is Hybrid Flex or Remote Flex depends on the nature of the work and distance from our Durham headquarters. We welcome candidates from outside the local area and in any of our approved states: Alabama, Arizona, Arkansas, Colorado, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Wisconsin, and Wyoming.