Obligations Specialist (Consultant #776)
Illinois State Board of Education, Springfield, MA, United States
Planned Website Maintenance: March 27–30
ISBE will be conducting scheduled system maintenance beginning at 5 p.m. on Friday, March 27.
During this time:
ISBE.net will be available in read-only mode.
Online forms and data entry will be unavailable, including grant applications, complaint forms, registry updates, and calendar request forms.
Full access is expected to be restored by the morning of Monday, March 30.
We encourage users to plan ahead and submit any time sensitive information before the maintenance window. Thank you for your understanding.
Location: Springfield
Union: IFSOE
Department: Procurement Services
Anticipated Starting Salary Range: $48,268 - $58,950
Full Salary Range: $48,268 - $75,865
Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.
Posted Date: March 25, 2026
Reporting to the Director, performs duties utilizing agency and external contract, procurement and accounting principles in the maintenance of agency obligations and financial transactions through the Agency's internal accounting system.
Duties and Responsibilities
Reviews all requests for contracts to determine if needed documentation and supporting documents comply with Agency fiscal and procurement policies, applicable laws and rules.
Accurately read and interpret contract language such as dates and payment schedules.
Processes necessary obligating documents.
Prepares any affidavits required by law in the filing of obligation with the Illinois Office of the Comptroller (IOC).
Updates and/or resolves any issues that may occur after electronic submission in the Statewide Accounting Management System (SAMS).
Maintains contract files.
Works with the budget department to address funding.
Maintains the internal contract drive/archive.
Maintains vendor file in Management Information Database Accounting System (MIDAS).
Assists with the annual reporting of small business set aside program and business enterprise program.
Assists with both small and formal purchases as needed.
Point of contact for records retention.
Performs other duties as assigned.
Required Qualifications
Bachelor's degree in Accounting, Finance or Business Administration, or, a High School Diploma with a combination of four years of education, training and/or experience related to the duties of this position required. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
Working knowledge of accounting, financial, or similar software database systems.
Excellent organization and time management skills.
Proficiency in Microsoft Word and Excel.
Excellent verbal and written communication skills.
Preferred Qualifications
Experience in bookkeeping or accounting.
Experience with the Statewide Accounting Management System (SAMS).
Experience reading and interpreting contract language.
Knowledge of state fiscal procedures which includes the obligation and vouchering process outlined in the Statewide Accounting Management System (SAMS).
Knowledge of state procurement procedures.
ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.
Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.
#J-18808-Ljbffr
During this time:
ISBE.net will be available in read-only mode.
Online forms and data entry will be unavailable, including grant applications, complaint forms, registry updates, and calendar request forms.
Full access is expected to be restored by the morning of Monday, March 30.
We encourage users to plan ahead and submit any time sensitive information before the maintenance window. Thank you for your understanding.
Location: Springfield
Union: IFSOE
Department: Procurement Services
Anticipated Starting Salary Range: $48,268 - $58,950
Full Salary Range: $48,268 - $75,865
Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.
Posted Date: March 25, 2026
Reporting to the Director, performs duties utilizing agency and external contract, procurement and accounting principles in the maintenance of agency obligations and financial transactions through the Agency's internal accounting system.
Duties and Responsibilities
Reviews all requests for contracts to determine if needed documentation and supporting documents comply with Agency fiscal and procurement policies, applicable laws and rules.
Accurately read and interpret contract language such as dates and payment schedules.
Processes necessary obligating documents.
Prepares any affidavits required by law in the filing of obligation with the Illinois Office of the Comptroller (IOC).
Updates and/or resolves any issues that may occur after electronic submission in the Statewide Accounting Management System (SAMS).
Maintains contract files.
Works with the budget department to address funding.
Maintains the internal contract drive/archive.
Maintains vendor file in Management Information Database Accounting System (MIDAS).
Assists with the annual reporting of small business set aside program and business enterprise program.
Assists with both small and formal purchases as needed.
Point of contact for records retention.
Performs other duties as assigned.
Required Qualifications
Bachelor's degree in Accounting, Finance or Business Administration, or, a High School Diploma with a combination of four years of education, training and/or experience related to the duties of this position required. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION)
Working knowledge of accounting, financial, or similar software database systems.
Excellent organization and time management skills.
Proficiency in Microsoft Word and Excel.
Excellent verbal and written communication skills.
Preferred Qualifications
Experience in bookkeeping or accounting.
Experience with the Statewide Accounting Management System (SAMS).
Experience reading and interpreting contract language.
Knowledge of state fiscal procedures which includes the obligation and vouchering process outlined in the Statewide Accounting Management System (SAMS).
Knowledge of state procurement procedures.
ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.
Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.
#J-18808-Ljbffr