Sales Contract Specialist I
College of American Pathologists, Northfield, IL, United States
Job Description
Posted Tuesday, March 24, 2026 at 6:00 AM
Who we are?
As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide.
Our Culture
CAP employees make a meaningful difference by partnering with colleagues customers and members on challenging and rewarding work
CAP provides its employees with an energetic and collaborative work environment and encourage opportunities to further develop their skills—offering reimbursement for educational programs and participation in events that enhance your skills
We offer a generous compensation and benefits package, 401K, and more -- visitCareers at the CAP for more details
Brief Description The Sales Contract Specialist is responsible for:
Serving as primary reviewer for sales and service contracts escalated by Sales teams, ensuring alignment with the Contract Playbook, risk thresholds, and organizational policies while supporting efficiency, consistency, and data integrity across the contract lifecycle.
Regularly supporting the reviewing of domestic and international service agreement, institutional contracts, government or public health authority agreements, grant-related service agreements, sponsorship agreements, and other revenue producing contracts with complex compliance indemnity and jurisdictional considerations.
Specific Duties Sales and Service Contract Review:
Review sales-side contracts to ensure alignment with CAP Contract Playbook, approved risk positions, and standard templates.
Identify deviations in clauses such as indemnification, liability, insurance, governing law, confidentiality, termination rights, and service obligations.
Support review of public-sector and international agreement that contain heightened risk profiles, including broad indemnity structures, unilateral termination rights, foreign governing law, and specific performance requirements.
Prepare clear escalation summaries for higher level review when agreements exceed approved risk thresholds.
Partner with Legal and leadership on high-risk clause interpretation and risk positioning for international and institutional agreements.
Contract Lifecycle Management:
Help in the development of a Sales Contracting domain within the CLM.
Enter and maintain accurate contract records, metadata, and version control in the CLM system
Ensure contract routing follow established workflows and required approval paths
Monitor contract status, signatures, and pending approvals, follow up with stakeholders as needed
Support dashboard updates, trackers, and renewal/expiration alerts
Assist in testing workflows adjustments, template uploads and CLM upgrades
Sales Template and Playbook Support:
Maintain and support the evolution of sales contract templates, including service agreements, collaboration agreements, sponsorship agreements, and public-sector contract formats.
Assist with clause mapping and comparison between CAP standard language and external contract language.
Document recurring risks or clause issues observed in sales or government issued agreements for playbook updates.
Operational and Cross Functional Support:
Serve as a point of contact for Sales teams on contract intake, process steps, and documentation requirements.
Assist with internal training and job aids on sales contracting processes and CLM usage.
Support process improvement initiatives aimed at reducing cycle time, improving clarity of roles, and enhancing contract tracking accuracy.
Knowledge / Skills Required / Preferred
High attentional to detail with the ability to manage multiple agreements concurrently.
Strong written communication and professional judgement when summarizing contract risk issues.
Ability to elevate appropriately and collaborate across Sales, Legal, and Operations teams.
Strong ability to analyze contract language, especially indemnity, liability, termination and governing law clauses.
Education / Experience Education:
Paralegal degree or equivalent contracting experience preferred
Experience:
Reviewing service, sponsorship, or institutional agreements preferred.
3+ years of experience in contract administration, legal support, or sales operations.
Additional Criteria To be considered for this position, candidates must reside within 75-miles of the Northfield, IL office and meet in-office requirements.
Equal Opportunity Employer The CAP is an equal opportunity/affirmative action employer, providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, creed, color, religion, sex, gender identity and/or expression, national origin, age, ancestry, disability or genetic information, military status, sexual orientation, marital status, citizenship status, order of protection status, homelessness, or any other characteristic protected by federal law and the applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act Equal Employment Opportunity Employee Polygraph Protection Act
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Who we are?
As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide.
Our Culture
CAP employees make a meaningful difference by partnering with colleagues customers and members on challenging and rewarding work
CAP provides its employees with an energetic and collaborative work environment and encourage opportunities to further develop their skills—offering reimbursement for educational programs and participation in events that enhance your skills
We offer a generous compensation and benefits package, 401K, and more -- visitCareers at the CAP for more details
Brief Description The Sales Contract Specialist is responsible for:
Serving as primary reviewer for sales and service contracts escalated by Sales teams, ensuring alignment with the Contract Playbook, risk thresholds, and organizational policies while supporting efficiency, consistency, and data integrity across the contract lifecycle.
Regularly supporting the reviewing of domestic and international service agreement, institutional contracts, government or public health authority agreements, grant-related service agreements, sponsorship agreements, and other revenue producing contracts with complex compliance indemnity and jurisdictional considerations.
Specific Duties Sales and Service Contract Review:
Review sales-side contracts to ensure alignment with CAP Contract Playbook, approved risk positions, and standard templates.
Identify deviations in clauses such as indemnification, liability, insurance, governing law, confidentiality, termination rights, and service obligations.
Support review of public-sector and international agreement that contain heightened risk profiles, including broad indemnity structures, unilateral termination rights, foreign governing law, and specific performance requirements.
Prepare clear escalation summaries for higher level review when agreements exceed approved risk thresholds.
Partner with Legal and leadership on high-risk clause interpretation and risk positioning for international and institutional agreements.
Contract Lifecycle Management:
Help in the development of a Sales Contracting domain within the CLM.
Enter and maintain accurate contract records, metadata, and version control in the CLM system
Ensure contract routing follow established workflows and required approval paths
Monitor contract status, signatures, and pending approvals, follow up with stakeholders as needed
Support dashboard updates, trackers, and renewal/expiration alerts
Assist in testing workflows adjustments, template uploads and CLM upgrades
Sales Template and Playbook Support:
Maintain and support the evolution of sales contract templates, including service agreements, collaboration agreements, sponsorship agreements, and public-sector contract formats.
Assist with clause mapping and comparison between CAP standard language and external contract language.
Document recurring risks or clause issues observed in sales or government issued agreements for playbook updates.
Operational and Cross Functional Support:
Serve as a point of contact for Sales teams on contract intake, process steps, and documentation requirements.
Assist with internal training and job aids on sales contracting processes and CLM usage.
Support process improvement initiatives aimed at reducing cycle time, improving clarity of roles, and enhancing contract tracking accuracy.
Knowledge / Skills Required / Preferred
High attentional to detail with the ability to manage multiple agreements concurrently.
Strong written communication and professional judgement when summarizing contract risk issues.
Ability to elevate appropriately and collaborate across Sales, Legal, and Operations teams.
Strong ability to analyze contract language, especially indemnity, liability, termination and governing law clauses.
Education / Experience Education:
Paralegal degree or equivalent contracting experience preferred
Experience:
Reviewing service, sponsorship, or institutional agreements preferred.
3+ years of experience in contract administration, legal support, or sales operations.
Additional Criteria To be considered for this position, candidates must reside within 75-miles of the Northfield, IL office and meet in-office requirements.
Equal Opportunity Employer The CAP is an equal opportunity/affirmative action employer, providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, creed, color, religion, sex, gender identity and/or expression, national origin, age, ancestry, disability or genetic information, military status, sexual orientation, marital status, citizenship status, order of protection status, homelessness, or any other characteristic protected by federal law and the applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act Equal Employment Opportunity Employee Polygraph Protection Act
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