Institutional Giving Coordinator
Trout Unlimited, Raleigh, NC, United States
About Trout Unlimited
Trout Unlimited (TU) works across the U.S. to bring together diverse interests to care for and recover rivers and streams so our children can experience the joy of wild and native trout and salmon. Our Institutional Giving team secures foundation funding that enables this work at scale.
Job Type Part-time
The Role This is a
precision operations role with a positive, can-do spirit at its core . The Institutional Giving Coordinator ensures that every proposal, report, deadline, and data point is handled accurately and on time, every time. You bring a mindset that solutions exist, challenges can be worked through, and the work can move forward. You are the backbone of execution for a high-performing fundraising team. Success in this role means
nothing falls through the cracks , and the team experiences you as
reliable, steady, and a genuinely positive partner . This position reports to the Director of Institutional Giving and supports a small team of frontline fundraisers.
Core Responsibilities Grant & Proposal Coordination
Build and populate grant templates (proposals, budgets, reports) with accuracy and completeness
Track all proposal and reporting deadlines and proactively drive the team to meet them
Assemble, review, and submit materials that are clean, complete, and on time
Manage grantor portals, including logins, submissions, and recordkeeping
Data & Systems Management
Enter and maintain accurate, up-to-date data in CRM (NetSuite)
Track grant payments and coordinate coding with Finance and program staff
Maintain organized, reliable grant files and archives
Manage shared systems (SharePoint, trackers, templates) so information is current and accessible
Team Operations
Maintain a master calendar of all institutional deadlines and deliverables
Schedule and coordinate meetings across teams
Prepare materials for funder interactions and internal planning
Ensure timely, accurate thank-you letters and stewardship touchpoints
Take ownership of additional administrative tasks and special projects as needed, ensuring they are completed with the same level of accuracy, timeliness, and follow-through as core responsibilities
Process Discipline & Quality Control
Identify gaps, inconsistencies, or risks and resolve them before they become issues
Maintain and improve standard operating procedures
Serve as a final check for completeness and accuracy across submissions and records
What Success Looks Like
Deadlines are consistently met without last-minute scrambling
Submissions are accurate, complete, and professional
Data are reliable and up to date
The team operates smoothly because details are fully handled
Colleagues experience you as dependable, solutions-oriented, and easy to work with
Who You Are
Highly reliable: You do what you say you will do, on time
Detail-oriented: You take pride in getting things exactly right
Organized and disciplined: You manage multiple priorities without dropping tasks
Proactive: You anticipate needs and close gaps without being asked
Optimistic and solutions-oriented: You believe there is always a way forward and approach work with a “figure it out” mindset
Friendly and collaborative: You build positive, respectful working relationships across teams
Flexible and responsive: You are comfortable taking on a range of tasks and shifting priorities while maintaining high standards
Steady under pressure: Deadlines and complexity do not derail your focus or your attitude
The Impact of This Role In this role, you make the work possible. The care you bring to details, deadlines, and follow-through directly enables Trout Unlimited to secure funding and deliver conservation impact across the country. You will be the person the team relies on to keep things moving and ensure nothing is missed. When you do this job well, everyone around you is more effective. If you take pride in being dependable, enjoy bringing order and clarity to complex work, and believe there is always a way to get things done well, you will find this role both meaningful and satisfying.
Requirements Must Have
2–5 years of experience in fundraising operations, administration, or similarly detail-intensive work
Demonstrated ability to manage multiple deadlines and workflows simultaneously
Strong organizational skills with consistent follow-through
High level of attention to detail and accuracy in written and data-driven work
Strong written communication and copyediting skills
Proficiency in Microsoft Office (especially Excel and Outlook) and shared file systems
Experience maintaining data in a CRM
Ability to work independently in a remote environment and manage priorities without close oversight
Interest in and enthusiasm for Trout Unlimited’s mission
Nice to Have
Experience with institutional fundraising or grant management
Familiarity with grant proposal and reporting processes
Experience working with grantor portals
Experience coordinating across multiple teams (e.g., finance, program, communications)
Experience with document management systems such as SharePoint
Compensation and Benefits (Part-Time Eligibility) This is a part-time, hourly position expected to average approximately 20 hours per week. The hourly rate range for this role is $38–$46 per hour, depending on experience and qualifications. Occasional additional hours may be available based on workload and organizational needs.
We care about supporting our team in meaningful ways. Depending on hours worked, part-time employees may be eligible to participate in Trout Unlimited’s benefits program, which can include health insurance, retirement savings (403(b)), paid sick leave, vacation accrual, and access to an Employee Assistance Program (EAP). Employees working 20 hours or more per week are eligible for participation in the 403(b) retirement plan and EAP benefits. Please note that part-time employees are not eligible for paid federal holidays. Additional details on benefit options, costs, and enrollment will be shared during the hiring process.
How To Apply By 8:00 p.m. ET on April 17, 2026, please provide a resume and cover letter to Trout Unlimited via our online job application system: https://recruiting.paylocity.com/Recruiting/Jobs/Details/4035840
Please include your earliest available start date in your cover letter.
Our Commitment to Diversity At TU, we value a diverse representation of staff, and we actively seek candidates for this position who come from communities that have been historically under-represented in conservation and those who have been most impacted by degraded rivers and streams.
We are committed to building space for all people to participate in our work to care for trout and salmon and clean our shared waters. We are proud to be an equal opportunity employer.
Salary Description $38–$46 per hour
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Job Type Part-time
The Role This is a
precision operations role with a positive, can-do spirit at its core . The Institutional Giving Coordinator ensures that every proposal, report, deadline, and data point is handled accurately and on time, every time. You bring a mindset that solutions exist, challenges can be worked through, and the work can move forward. You are the backbone of execution for a high-performing fundraising team. Success in this role means
nothing falls through the cracks , and the team experiences you as
reliable, steady, and a genuinely positive partner . This position reports to the Director of Institutional Giving and supports a small team of frontline fundraisers.
Core Responsibilities Grant & Proposal Coordination
Build and populate grant templates (proposals, budgets, reports) with accuracy and completeness
Track all proposal and reporting deadlines and proactively drive the team to meet them
Assemble, review, and submit materials that are clean, complete, and on time
Manage grantor portals, including logins, submissions, and recordkeeping
Data & Systems Management
Enter and maintain accurate, up-to-date data in CRM (NetSuite)
Track grant payments and coordinate coding with Finance and program staff
Maintain organized, reliable grant files and archives
Manage shared systems (SharePoint, trackers, templates) so information is current and accessible
Team Operations
Maintain a master calendar of all institutional deadlines and deliverables
Schedule and coordinate meetings across teams
Prepare materials for funder interactions and internal planning
Ensure timely, accurate thank-you letters and stewardship touchpoints
Take ownership of additional administrative tasks and special projects as needed, ensuring they are completed with the same level of accuracy, timeliness, and follow-through as core responsibilities
Process Discipline & Quality Control
Identify gaps, inconsistencies, or risks and resolve them before they become issues
Maintain and improve standard operating procedures
Serve as a final check for completeness and accuracy across submissions and records
What Success Looks Like
Deadlines are consistently met without last-minute scrambling
Submissions are accurate, complete, and professional
Data are reliable and up to date
The team operates smoothly because details are fully handled
Colleagues experience you as dependable, solutions-oriented, and easy to work with
Who You Are
Highly reliable: You do what you say you will do, on time
Detail-oriented: You take pride in getting things exactly right
Organized and disciplined: You manage multiple priorities without dropping tasks
Proactive: You anticipate needs and close gaps without being asked
Optimistic and solutions-oriented: You believe there is always a way forward and approach work with a “figure it out” mindset
Friendly and collaborative: You build positive, respectful working relationships across teams
Flexible and responsive: You are comfortable taking on a range of tasks and shifting priorities while maintaining high standards
Steady under pressure: Deadlines and complexity do not derail your focus or your attitude
The Impact of This Role In this role, you make the work possible. The care you bring to details, deadlines, and follow-through directly enables Trout Unlimited to secure funding and deliver conservation impact across the country. You will be the person the team relies on to keep things moving and ensure nothing is missed. When you do this job well, everyone around you is more effective. If you take pride in being dependable, enjoy bringing order and clarity to complex work, and believe there is always a way to get things done well, you will find this role both meaningful and satisfying.
Requirements Must Have
2–5 years of experience in fundraising operations, administration, or similarly detail-intensive work
Demonstrated ability to manage multiple deadlines and workflows simultaneously
Strong organizational skills with consistent follow-through
High level of attention to detail and accuracy in written and data-driven work
Strong written communication and copyediting skills
Proficiency in Microsoft Office (especially Excel and Outlook) and shared file systems
Experience maintaining data in a CRM
Ability to work independently in a remote environment and manage priorities without close oversight
Interest in and enthusiasm for Trout Unlimited’s mission
Nice to Have
Experience with institutional fundraising or grant management
Familiarity with grant proposal and reporting processes
Experience working with grantor portals
Experience coordinating across multiple teams (e.g., finance, program, communications)
Experience with document management systems such as SharePoint
Compensation and Benefits (Part-Time Eligibility) This is a part-time, hourly position expected to average approximately 20 hours per week. The hourly rate range for this role is $38–$46 per hour, depending on experience and qualifications. Occasional additional hours may be available based on workload and organizational needs.
We care about supporting our team in meaningful ways. Depending on hours worked, part-time employees may be eligible to participate in Trout Unlimited’s benefits program, which can include health insurance, retirement savings (403(b)), paid sick leave, vacation accrual, and access to an Employee Assistance Program (EAP). Employees working 20 hours or more per week are eligible for participation in the 403(b) retirement plan and EAP benefits. Please note that part-time employees are not eligible for paid federal holidays. Additional details on benefit options, costs, and enrollment will be shared during the hiring process.
How To Apply By 8:00 p.m. ET on April 17, 2026, please provide a resume and cover letter to Trout Unlimited via our online job application system: https://recruiting.paylocity.com/Recruiting/Jobs/Details/4035840
Please include your earliest available start date in your cover letter.
Our Commitment to Diversity At TU, we value a diverse representation of staff, and we actively seek candidates for this position who come from communities that have been historically under-represented in conservation and those who have been most impacted by degraded rivers and streams.
We are committed to building space for all people to participate in our work to care for trout and salmon and clean our shared waters. We are proud to be an equal opportunity employer.
Salary Description $38–$46 per hour
#J-18808-Ljbffr