Human Resources Specialist
Gulf Shores, City of (AL), Gulf Shores, AL, United States
We’re looking for someone who is highly organized, detail‑oriented, and passionate about delivering a positive candidate and employee experience.
The purpose of this classification is to provide professional human resources support to City departments through work focused on Recruitment and Selection, Workers Compensation Case Management, and Family Medical Leave administration. The Human Resource Specialist may be assigned any combination of the essential functions in order to effectively support the Human Resources Department and other City operations.
Responsibilities
Serves as a consultant to City departments regarding employment, classification, compensation, employee relations, and other human resources issues; provides a wide variety of information to employees, management and the public concerning human resources programs, policies and procedures and interpretation of laws and regulations; receives and responds to inquiries; conducts research; and provides technical analysis.
Administers various employee programs and procedures relating workers compensation, FMLA, ADA, workplace safety, and other human resources programs.
Recruits new employees; posts job openings and notices in print, on web sites, etc.; distributes applications and explains the application process to applicants; receives candidate applications; forwards qualified applications to appropriate personnel; and administers testing of new applicants.
Conducts pre‑employment screening of selected candidates; obtains legal release to conduct background and DMV checks; obtains required documentation; schedules physicals and drug screen; assists the hiring manager in checking references and verifies employment; runs background and record checks; compiles information and forwards to appropriate personnel.
Contacts department heads to provide hiring and start date information; drafts and sends approved offer letters to new hires to coordinate the pre‑employment process, orientation activities and official start dates; provides related information regarding benefits, work locations and contact information.
Conducts new employee orientations; administers and coordinates pre‑employment tests; assists the hiring manager in conducting reference checks.
Attends safety committee meetings and assists employees in filing first report of accident/injury report; assists with scheduling employee safety and any additional training.
Assists with new employee orientation and employee development; explains, distributes and gathers necessary documents; provides information regarding human resources policies and programs; provides career counseling to existing employees.
Assists with the administration of the city’s workers' compensation program and the city’s sick leave bank; may monitor processing of claims and bills; may investigate claims; may authorize necessary medical care; ensures related records and files are maintained.
Assists with the coordination of the city’s Drug and Alcohol Program; schedules pre‑employment drug testing, physicals and tests, and provides drug/alcohol awareness training.
Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
Maintains a variety of confidential files and information, including drug test results for other departments; retains, stores, or destroys files as required.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including applications, employee information and data, and policies and procedures; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including lists, directories, logs, notices, memos and meeting minutes; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Complete and submit EEOC and BLS monthly and biannually reporting as required.
Conducts employee orientation, exit interviews, and administers onboarding paperwork as needed.
Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e‑mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains a comprehensive, current knowledge of applicable laws/regulations; reads professional literature; attends workshops and training sessions as appropriate.
Performs other related duties as assigned.
Minimum Qualifications
Associate degree in Human Resources, Business Administration, Public Administration, or a related field.
2–3 years of progressive Human Resources experience, with a strong focus on recruitment and onboarding.
Hands‑on experience with NEOGOV (highly preferred).
Working knowledge of HR best practices and employment law, onboarding processes, and personnel file management.
Strong organizational skills with the ability to manage multiple priorities.
Strong attention to detail and ability to manage sensitive and confidential information.
Excellent communication and interpersonal skills.
High level of discretion and professionalism when handling confidential information.
Preferred Qualifications
Bachelor’s degree in a related field.
SHRM‑CP or PHR certification (or actively working toward certification).
Important Job Functions
Provides information and assistance to employees, supervisors, managers, directors, or other individuals regarding payroll, benefits, rules/regulations, federal, state, and local policies, procedures, laws, and standards policies, policy interpretations, procedures, timeframes, forms, or other issues; responds to routine questions or complaints; initiates problem resolution.
Completes standard reports and forms for submittal to federal and state agencies in compliance with applicable laws and regulations such as I‑9, Alabama new hire reporting.
Assists in administering various employee programs and procedures relating to group life insurance, health insurance, health maintenance organizations, disability insurance, pensions, investments, savings, and other human resources programs.
Assists in implementing and administering new benefit programs; organizes and conducts employee information presentations and enrollments.
Assists with organizational training and development efforts; assists in coordinating and planning employee events, training seminars, and benefit fairs.
Assists in the administration of the classification program; assists in monitoring the performance appraisal process; assists with the merit increase review and process.
Assists in the administration of health plans, including enrollments, changes and terminations; processes required documents through payroll and insurance providers to ensure accurate record‑keeping and proper deductions.
Performs customer service functions by answering employee requests and questions.
Assists with processing of terminations.
Assist with the preparation of the performance review process.
Formats and types letters, memos, forms, labels, agendas, notices, reports, or other correspondence and proofs correspondence and related documents of staff.
Generates purchase orders, to include: preparing requisitions and invoices; requesting forms for vendors; coordinating orders; receiving and reconciling shipments with purchase orders; ordering and maintaining supplies; maintaining vendor files; coordinating equipment maintenance and repairs; and copying, sorting and/or filing information.
Operates and performs routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.
Serves as back‑up for Payroll/Benefits Specialist.
Material and Equipment Used General office equipment
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The purpose of this classification is to provide professional human resources support to City departments through work focused on Recruitment and Selection, Workers Compensation Case Management, and Family Medical Leave administration. The Human Resource Specialist may be assigned any combination of the essential functions in order to effectively support the Human Resources Department and other City operations.
Responsibilities
Serves as a consultant to City departments regarding employment, classification, compensation, employee relations, and other human resources issues; provides a wide variety of information to employees, management and the public concerning human resources programs, policies and procedures and interpretation of laws and regulations; receives and responds to inquiries; conducts research; and provides technical analysis.
Administers various employee programs and procedures relating workers compensation, FMLA, ADA, workplace safety, and other human resources programs.
Recruits new employees; posts job openings and notices in print, on web sites, etc.; distributes applications and explains the application process to applicants; receives candidate applications; forwards qualified applications to appropriate personnel; and administers testing of new applicants.
Conducts pre‑employment screening of selected candidates; obtains legal release to conduct background and DMV checks; obtains required documentation; schedules physicals and drug screen; assists the hiring manager in checking references and verifies employment; runs background and record checks; compiles information and forwards to appropriate personnel.
Contacts department heads to provide hiring and start date information; drafts and sends approved offer letters to new hires to coordinate the pre‑employment process, orientation activities and official start dates; provides related information regarding benefits, work locations and contact information.
Conducts new employee orientations; administers and coordinates pre‑employment tests; assists the hiring manager in conducting reference checks.
Attends safety committee meetings and assists employees in filing first report of accident/injury report; assists with scheduling employee safety and any additional training.
Assists with new employee orientation and employee development; explains, distributes and gathers necessary documents; provides information regarding human resources policies and programs; provides career counseling to existing employees.
Assists with the administration of the city’s workers' compensation program and the city’s sick leave bank; may monitor processing of claims and bills; may investigate claims; may authorize necessary medical care; ensures related records and files are maintained.
Assists with the coordination of the city’s Drug and Alcohol Program; schedules pre‑employment drug testing, physicals and tests, and provides drug/alcohol awareness training.
Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
Maintains a variety of confidential files and information, including drug test results for other departments; retains, stores, or destroys files as required.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including applications, employee information and data, and policies and procedures; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including lists, directories, logs, notices, memos and meeting minutes; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Complete and submit EEOC and BLS monthly and biannually reporting as required.
Conducts employee orientation, exit interviews, and administers onboarding paperwork as needed.
Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e‑mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains a comprehensive, current knowledge of applicable laws/regulations; reads professional literature; attends workshops and training sessions as appropriate.
Performs other related duties as assigned.
Minimum Qualifications
Associate degree in Human Resources, Business Administration, Public Administration, or a related field.
2–3 years of progressive Human Resources experience, with a strong focus on recruitment and onboarding.
Hands‑on experience with NEOGOV (highly preferred).
Working knowledge of HR best practices and employment law, onboarding processes, and personnel file management.
Strong organizational skills with the ability to manage multiple priorities.
Strong attention to detail and ability to manage sensitive and confidential information.
Excellent communication and interpersonal skills.
High level of discretion and professionalism when handling confidential information.
Preferred Qualifications
Bachelor’s degree in a related field.
SHRM‑CP or PHR certification (or actively working toward certification).
Important Job Functions
Provides information and assistance to employees, supervisors, managers, directors, or other individuals regarding payroll, benefits, rules/regulations, federal, state, and local policies, procedures, laws, and standards policies, policy interpretations, procedures, timeframes, forms, or other issues; responds to routine questions or complaints; initiates problem resolution.
Completes standard reports and forms for submittal to federal and state agencies in compliance with applicable laws and regulations such as I‑9, Alabama new hire reporting.
Assists in administering various employee programs and procedures relating to group life insurance, health insurance, health maintenance organizations, disability insurance, pensions, investments, savings, and other human resources programs.
Assists in implementing and administering new benefit programs; organizes and conducts employee information presentations and enrollments.
Assists with organizational training and development efforts; assists in coordinating and planning employee events, training seminars, and benefit fairs.
Assists in the administration of the classification program; assists in monitoring the performance appraisal process; assists with the merit increase review and process.
Assists in the administration of health plans, including enrollments, changes and terminations; processes required documents through payroll and insurance providers to ensure accurate record‑keeping and proper deductions.
Performs customer service functions by answering employee requests and questions.
Assists with processing of terminations.
Assist with the preparation of the performance review process.
Formats and types letters, memos, forms, labels, agendas, notices, reports, or other correspondence and proofs correspondence and related documents of staff.
Generates purchase orders, to include: preparing requisitions and invoices; requesting forms for vendors; coordinating orders; receiving and reconciling shipments with purchase orders; ordering and maintaining supplies; maintaining vendor files; coordinating equipment maintenance and repairs; and copying, sorting and/or filing information.
Operates and performs routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.
Serves as back‑up for Payroll/Benefits Specialist.
Material and Equipment Used General office equipment
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