Experiential Events Production Coordinator
Clutch, New York, NY, United States
Role
Experiential Events Production Coordinator
Location New York City (Onsite 4 days a week)
Salary up to $65k
Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.
Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.
We care, we're honest, and we hustle—that's what makes us Clutch.
The Opportunity We are looking for a Production Coordinator for our client who works in the events and experiential space within the sports industry. In this role, you’ll be the engine behind premium brand activations, high-end hospitality programs, and large-scale live productions. If you’re a logistical mastermind who loves seeing a concept come to life on the ground, we want to talk.
Key Responsibilities
End-to-End Execution: Lead the planning and delivery of immersive brand experiences and corporate hospitality events from initial ideation to final strike.
Project Management: Support senior leadership on massive accounts while independently steering smaller, specialized projects.
Logistics & Documentation: Build and maintain the "master blueprints," including run-of-shows, production timelines, vendor trackers, and budget sheets.
Vendor Relations: Source and negotiate with venues and third-party suppliers to ensure top-tier quality and budget compliance.
Client Management: Act as a primary point of contact, developing polished decks and post-program recaps that prove ROI.
On-Site Leadership: Oversee load-in, event flow, and staff management to ensure a seamless guest experience.
Financial Oversight: Manage the "nitty-gritty" of billing, including POs, invoicing, and final project budget reconciliation.
Who You Are
Experienced: You have 3+ years in an agency or production house environment focusing on live events or experiential marketing.
Educated: You hold a Bachelor’s degree in a relevant field (Marketing, Sports Management, Communications) or have equivalent hands‑on industry experience.
Tech‑Savvy: You’re a power user of Google Workspace and MS Office (especially Excel). Experience with Asana, Smartsheet, or Adobe Creative Suite is a major plus.
A Natural Problem‑Solver: You remain calm under the "event-day pressure" and can pivot quickly when things change.
A Team Player: You’re just as comfortable brainstorming creative concepts as you are managing shipping logistics and inventory.
Physical & Travel Requirements
Willingness to travel and work a non‑traditional schedule (nights/weekends) during peak event seasons.
Ability to handle the physical demands of event production, including lifting up to 20 lbs.
If you are interested in this opportunity, please apply today.
#J-18808-Ljbffr
Location New York City (Onsite 4 days a week)
Salary up to $65k
Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.
Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.
We care, we're honest, and we hustle—that's what makes us Clutch.
The Opportunity We are looking for a Production Coordinator for our client who works in the events and experiential space within the sports industry. In this role, you’ll be the engine behind premium brand activations, high-end hospitality programs, and large-scale live productions. If you’re a logistical mastermind who loves seeing a concept come to life on the ground, we want to talk.
Key Responsibilities
End-to-End Execution: Lead the planning and delivery of immersive brand experiences and corporate hospitality events from initial ideation to final strike.
Project Management: Support senior leadership on massive accounts while independently steering smaller, specialized projects.
Logistics & Documentation: Build and maintain the "master blueprints," including run-of-shows, production timelines, vendor trackers, and budget sheets.
Vendor Relations: Source and negotiate with venues and third-party suppliers to ensure top-tier quality and budget compliance.
Client Management: Act as a primary point of contact, developing polished decks and post-program recaps that prove ROI.
On-Site Leadership: Oversee load-in, event flow, and staff management to ensure a seamless guest experience.
Financial Oversight: Manage the "nitty-gritty" of billing, including POs, invoicing, and final project budget reconciliation.
Who You Are
Experienced: You have 3+ years in an agency or production house environment focusing on live events or experiential marketing.
Educated: You hold a Bachelor’s degree in a relevant field (Marketing, Sports Management, Communications) or have equivalent hands‑on industry experience.
Tech‑Savvy: You’re a power user of Google Workspace and MS Office (especially Excel). Experience with Asana, Smartsheet, or Adobe Creative Suite is a major plus.
A Natural Problem‑Solver: You remain calm under the "event-day pressure" and can pivot quickly when things change.
A Team Player: You’re just as comfortable brainstorming creative concepts as you are managing shipping logistics and inventory.
Physical & Travel Requirements
Willingness to travel and work a non‑traditional schedule (nights/weekends) during peak event seasons.
Ability to handle the physical demands of event production, including lifting up to 20 lbs.
If you are interested in this opportunity, please apply today.
#J-18808-Ljbffr