Assistant Director of Facilities and Environment
Metropolitan School District of Warren Township, Morristown, TN, United States
Assistant Director of Facilities and Environment JobID: 2590
JOB TITLE
Assistant Director of Facilities & Environment FLSA CLASSIFICATION
Exempt (Administrative), salaried employee. WORK DAYS
246 days (does not include holidays). WORK YEAR
The work year for the Assistant Director of Facilities & Environment begins on the first weekday in July and ends 12 months later on the last weekday in June. SALARY SCHEDULE & BENEFITS
The Assistant Director of Facilities & Environment is paid on the "Administrators" salary schedule, and is eligible for benefits on the "Administrators" benefits schedule. REPORTS TO
The Assistant Director of Facilities & Environment reports to the Director of Facilities. SUPERVISES
The Assistant Director of Facilities & Environment supervises the Custodial Services, Electronics, Grounds and Maintenance, and Warehouse Teams. GENERAL SUMMARY OF DUTIES
Under the direct supervision of the Director of Facilities, the Assistant Director of Facilities & Environment provides leadership and operational oversight for custodial services, electronic technicians, grounds teams, maintenance teams (includes carpenters and painters), and warehouse teams across the district. This role ensures that all school and district facilities are safe, well-maintained, and conducive to learning. The position requires strong leadership, effective staff management, and collaboration with district administrators to support efficient and high‑quality facility operations. ESSENTIAL FUNCTIONS
Leadership and Staff Management
Provide day-to-day supervision, guidance, and evaluation of staff across the district in custodial services, electronics, grounds, maintenance, and warehouse. Ensure teams are properly staffed, trained, and equipped to maintain outdoor areas year-round, including landscaping, athletic fields, and general outdoor facility appearances. Coordinate seasonal inclement-weather operations, including snow plowing, shoveling, salting/ice control, and post-storm cleanup to maintain safe access to district facilities. Promote a positive, productive, and team-oriented work environment through consistent communication, coaching, and professional development. Assist with staff recruitment, onboarding, and retention efforts to ensure high-quality service and performance. Conduct performance evaluations and implement improvement or training plans as needed.
Operational Excellence and Facilities Management
Oversee daily operations to ensure all district facilities are clean, safe, and fully functional. Manage grounds and exterior maintenance programs, including lawn care, tree trimming, playgrounds, athletic spaces, and parking lot upkeep. Coordinate seasonal weather response including snow plowing, salting/ice control, and storm cleanup. Develop and manage preventative and seasonal maintenance schedules for custodial, grounds, mechanical, and electronic systems. Coordinate with external vendors and contractors for specialized projects, repairs, or seasonal maintenance. Monitor workflows and work orders to ensure timely completion and high-quality results.
Safety, Compliance, and Risk Management
Ensure compliance with all local, state, and federal regulations related to facility operations, safety, and environmental requirements. Assist in the development, communication, and enforcement of district safety policies and emergency response procedures. Oversee chemical safety and ensure proper training regarding handling and storage in compliance with Safety Data Sheet (SDS) requirements. Participate in regular facility inspections and safety audits. Coordinate preparation and response plans for inclement weather and environmental hazards to ensure safe use of district facilities, parking lots, and walkways.
Budgeting and Resource Management
Assist in preparing and managing operational budgets, focusing on effective resource allocation and fiscal responsibility. Forecast and budget for grounds and weather-response materials such as salt, sand, landscaping supplies, and snow removal equipment to ensure operational readiness. Monitor supply inventories, equipment usage, and purchase requests to maintain budgetary efficiency. Recommend cost-effective solutions, equipment upgrades, and process improvements.
Technology and Systems Integration
Support the integration of technology into facilities operations, including monitoring systems, work-order management software, and electronic maintenance tools. Supervise the district's electronics technicians in maintaining and repairing building automation, security, and access control systems. Oversee districtwide key control and door security operations, ensuring proper issuance, tracking, and retrieval of keys and access devices in coordination with building administrators. Collaborate with IT and technical staff to maintain communication and building management systems.
District and Community Collaboration
Serve as a liaison between the Facilities Department, school administrators, and district leadership to address facility needs and priorities. Communicate effectively with staff and community members to ensure transparency and responsiveness. Actively participate in district leadership and operations meetings, contributing insights and recommendations to enhance facility quality and sustainability. Evaluate operational practices regularly to identify opportunities for improvement and innovation. Implement strategies to increase efficiency, safety, and sustainability in custodial, grounds, maintenance, and electronics operations, including environmentally responsible lawn care and snow/ice management practices.
NON-ESSENTIAL FUNCTIONS
Other duties as assigned by the Director of Facilities. PREFERRED QUALIFICATIONS
Education/Certification/Training : Advanced degree in facilities management, public or business administration, engineering, or a related field. Participation in Indiana Association of School Business Officials (IASBO) certification tracks or facilities/operations-focused professional development. Certified Custodial Supervisor (CCS) or equivalent supervisory-level custodial/maintenance certification from a recognized provider (e.g., ISSA Cleaning Management Institute). Snow and ice management training or certification (e.g., SIMA's Certified Snow Professional). Documented OSHA-based training/certifications relevant to schools/organizations. Experience : Five (5) or more years of experience in facilities operations in K–12, higher education, or a comparable public‑sector or campus environment, including responsibility for custodial, grounds, and maintenance teams. Experience with Indiana public bidding, capital projects, and/or large-scale renovation or construction coordination. Experience developing and managing operational budgets, including forecasting for grounds, snow/ice operations, and lifecycle replacement of equipment and building systems. Preferred Certification and/or Licenses
Valid Indiana Driver's License. OSHA Certified. Certified Custodial Technician (CCT). Cleaning Industry Management Standard (CIMS). APPA Leadership in Educational Facilities. Playground Safety, etc. Other
Ability to perform the essential functions and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required. PHYSICAL REQUIREMENTS
The duties and responsibilities of the Assistant Director of Facilities & Environment involve a combination of office work, site visits inside and outside district buildings, driving between locations, and frequent in-person and virtual communication with staff, administrators, vendors, and contractors. The position requires the ability to sit, stand, and walk for extended periods; occasionally bend, stoop, climb stairs/ladders, and navigate uneven surfaces during building and grounds inspections. The role may occasionally require lifting, carrying, or moving materials and equipment up to 25–30 pounds and assisting staff during emergency or inclement-weather responses. Efficient use of a computer and other office technology is essential to effectively accomplishing job responsibilities. SENSORY REQUIREMENTS
The position requires the ability to communicate clearly verbally and in writing; to read and interpret printed and electronic documents, plans, and safety information; and to hear and respond to routine and emergency communications in person, by phone, and via radio or other devices. Visual acuity is required to review facility conditions, observe work in progress, and use a computer and other office equipment. ENVIRONMENTAL FACTORS
Tasks are performed in both office and school facility environments, with periodic work in mechanical rooms, utility spaces, and outdoor areas, including parking lots, walkways, and athletic fields. Appropriate personal protective equipment is provided and expected to be used when conditions or tasks require it.
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Assistant Director of Facilities & Environment FLSA CLASSIFICATION
Exempt (Administrative), salaried employee. WORK DAYS
246 days (does not include holidays). WORK YEAR
The work year for the Assistant Director of Facilities & Environment begins on the first weekday in July and ends 12 months later on the last weekday in June. SALARY SCHEDULE & BENEFITS
The Assistant Director of Facilities & Environment is paid on the "Administrators" salary schedule, and is eligible for benefits on the "Administrators" benefits schedule. REPORTS TO
The Assistant Director of Facilities & Environment reports to the Director of Facilities. SUPERVISES
The Assistant Director of Facilities & Environment supervises the Custodial Services, Electronics, Grounds and Maintenance, and Warehouse Teams. GENERAL SUMMARY OF DUTIES
Under the direct supervision of the Director of Facilities, the Assistant Director of Facilities & Environment provides leadership and operational oversight for custodial services, electronic technicians, grounds teams, maintenance teams (includes carpenters and painters), and warehouse teams across the district. This role ensures that all school and district facilities are safe, well-maintained, and conducive to learning. The position requires strong leadership, effective staff management, and collaboration with district administrators to support efficient and high‑quality facility operations. ESSENTIAL FUNCTIONS
Leadership and Staff Management
Provide day-to-day supervision, guidance, and evaluation of staff across the district in custodial services, electronics, grounds, maintenance, and warehouse. Ensure teams are properly staffed, trained, and equipped to maintain outdoor areas year-round, including landscaping, athletic fields, and general outdoor facility appearances. Coordinate seasonal inclement-weather operations, including snow plowing, shoveling, salting/ice control, and post-storm cleanup to maintain safe access to district facilities. Promote a positive, productive, and team-oriented work environment through consistent communication, coaching, and professional development. Assist with staff recruitment, onboarding, and retention efforts to ensure high-quality service and performance. Conduct performance evaluations and implement improvement or training plans as needed.
Operational Excellence and Facilities Management
Oversee daily operations to ensure all district facilities are clean, safe, and fully functional. Manage grounds and exterior maintenance programs, including lawn care, tree trimming, playgrounds, athletic spaces, and parking lot upkeep. Coordinate seasonal weather response including snow plowing, salting/ice control, and storm cleanup. Develop and manage preventative and seasonal maintenance schedules for custodial, grounds, mechanical, and electronic systems. Coordinate with external vendors and contractors for specialized projects, repairs, or seasonal maintenance. Monitor workflows and work orders to ensure timely completion and high-quality results.
Safety, Compliance, and Risk Management
Ensure compliance with all local, state, and federal regulations related to facility operations, safety, and environmental requirements. Assist in the development, communication, and enforcement of district safety policies and emergency response procedures. Oversee chemical safety and ensure proper training regarding handling and storage in compliance with Safety Data Sheet (SDS) requirements. Participate in regular facility inspections and safety audits. Coordinate preparation and response plans for inclement weather and environmental hazards to ensure safe use of district facilities, parking lots, and walkways.
Budgeting and Resource Management
Assist in preparing and managing operational budgets, focusing on effective resource allocation and fiscal responsibility. Forecast and budget for grounds and weather-response materials such as salt, sand, landscaping supplies, and snow removal equipment to ensure operational readiness. Monitor supply inventories, equipment usage, and purchase requests to maintain budgetary efficiency. Recommend cost-effective solutions, equipment upgrades, and process improvements.
Technology and Systems Integration
Support the integration of technology into facilities operations, including monitoring systems, work-order management software, and electronic maintenance tools. Supervise the district's electronics technicians in maintaining and repairing building automation, security, and access control systems. Oversee districtwide key control and door security operations, ensuring proper issuance, tracking, and retrieval of keys and access devices in coordination with building administrators. Collaborate with IT and technical staff to maintain communication and building management systems.
District and Community Collaboration
Serve as a liaison between the Facilities Department, school administrators, and district leadership to address facility needs and priorities. Communicate effectively with staff and community members to ensure transparency and responsiveness. Actively participate in district leadership and operations meetings, contributing insights and recommendations to enhance facility quality and sustainability. Evaluate operational practices regularly to identify opportunities for improvement and innovation. Implement strategies to increase efficiency, safety, and sustainability in custodial, grounds, maintenance, and electronics operations, including environmentally responsible lawn care and snow/ice management practices.
NON-ESSENTIAL FUNCTIONS
Other duties as assigned by the Director of Facilities. PREFERRED QUALIFICATIONS
Education/Certification/Training : Advanced degree in facilities management, public or business administration, engineering, or a related field. Participation in Indiana Association of School Business Officials (IASBO) certification tracks or facilities/operations-focused professional development. Certified Custodial Supervisor (CCS) or equivalent supervisory-level custodial/maintenance certification from a recognized provider (e.g., ISSA Cleaning Management Institute). Snow and ice management training or certification (e.g., SIMA's Certified Snow Professional). Documented OSHA-based training/certifications relevant to schools/organizations. Experience : Five (5) or more years of experience in facilities operations in K–12, higher education, or a comparable public‑sector or campus environment, including responsibility for custodial, grounds, and maintenance teams. Experience with Indiana public bidding, capital projects, and/or large-scale renovation or construction coordination. Experience developing and managing operational budgets, including forecasting for grounds, snow/ice operations, and lifecycle replacement of equipment and building systems. Preferred Certification and/or Licenses
Valid Indiana Driver's License. OSHA Certified. Certified Custodial Technician (CCT). Cleaning Industry Management Standard (CIMS). APPA Leadership in Educational Facilities. Playground Safety, etc. Other
Ability to perform the essential functions and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required. PHYSICAL REQUIREMENTS
The duties and responsibilities of the Assistant Director of Facilities & Environment involve a combination of office work, site visits inside and outside district buildings, driving between locations, and frequent in-person and virtual communication with staff, administrators, vendors, and contractors. The position requires the ability to sit, stand, and walk for extended periods; occasionally bend, stoop, climb stairs/ladders, and navigate uneven surfaces during building and grounds inspections. The role may occasionally require lifting, carrying, or moving materials and equipment up to 25–30 pounds and assisting staff during emergency or inclement-weather responses. Efficient use of a computer and other office technology is essential to effectively accomplishing job responsibilities. SENSORY REQUIREMENTS
The position requires the ability to communicate clearly verbally and in writing; to read and interpret printed and electronic documents, plans, and safety information; and to hear and respond to routine and emergency communications in person, by phone, and via radio or other devices. Visual acuity is required to review facility conditions, observe work in progress, and use a computer and other office equipment. ENVIRONMENTAL FACTORS
Tasks are performed in both office and school facility environments, with periodic work in mechanical rooms, utility spaces, and outdoor areas, including parking lots, walkways, and athletic fields. Appropriate personal protective equipment is provided and expected to be used when conditions or tasks require it.
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