Veeva Submission Specialist (contract)
Sanofi, Morristown, TN, United States
Title: Veeva Submission Specialist
Work Schedule: 1st shift 9am-5pm M-F Remote EST hours
Location: Morristown, NJ
Contract Length: 12 Months possible to extend
Sanofi's contingent workforce program, FLEXT Direct, is seeking a detail‑oriented and innovative Veeva Submission Specialist to join our dynamic team for a 12‑month contract with the possibility to extend.
Job Overview This role focuses on managing the upload, organization, and maintenance of digital documents in the Veeva platform, ensuring proper anchoring, version control, and compliance with relevant standards. The Specialist will collaborate closely with the marketing team—including writers and designers—to identify and correct errors before final review and conduct thorough quality checks.
The Specialist will maintain regular touchpoints with Regulatory Committee (RC) coordinators, regulatory, medical, and legal reviewers, attending feedback sessions to address revisions. They will also swiftly catch typographical or formatting issues, maintain active engagement with stakeholders, and ensure accuracy and consistency across digital assets. Additionally, this role supports project timeline and deadline management in collaboration with a dedicated Project Manager using project management tools aligned with business priorities.
Key Responsibilities
Manage content submissions in Veeva PromoMats for all promotional materials, ensuring proper anchoring, referencing, and linking.
Translate Regulatory Committee (RC) meeting outcomes and feedback into actionable updates for writers and designers.
Conduct comprehensive end‑to‑end quality control (QC) reviews for document versions, including verifying reference‑to‑claim alignment, scientific accuracy, formatting consistency, ISI use, punctuation, and adherence to regulatory/editorial guidelines.
Collaborate with cross‑functional partners to overhaul core claims documents, integrate RC feedback, update claims for scientific accuracy and compliance, and build claims libraries/module cards in Veeva PromoMats.
Maintain and communicate accurate, up‑to‑date project status, timelines, and task‑specific data; proactively identify potential delays; coordinate with stakeholders; ensure deliverables meet quality and compliance standards.
Qualifications
Bachelor’s degree in medical- or health‑related fields.
5+ years of professional experience with assent compliance and MLR business functions.
Proficiency in Veeva PromoMats, JIRA, and other workflow management tools.
Strong understanding of FDA regulations and rules for promotional and advertising materials.
Excellent communication skills with the ability to manage multiple concurrent tasks and workflows proactively.
Detail‑oriented with the ability to maintain process integrity under tight deadlines for end‑to‑end project delivery.
Preferred Skills
Experience with Veeva Vault PromoMats, QualiPSO, DAM, and CRM (note differences in instances).
Familiarity with claims, modular content, and digital asset management.
Familiarity with project management platforms and methodologies (Agile, Waterfall, etc.).
Proven ability to manage business partners and internal stakeholders for timely deliverables.
Additional Information
Fully remote position, must work EST hours (9am–5pm EST).
Full‑time role, 40 hours per week.
#J-18808-Ljbffr
Work Schedule: 1st shift 9am-5pm M-F Remote EST hours
Location: Morristown, NJ
Contract Length: 12 Months possible to extend
Sanofi's contingent workforce program, FLEXT Direct, is seeking a detail‑oriented and innovative Veeva Submission Specialist to join our dynamic team for a 12‑month contract with the possibility to extend.
Job Overview This role focuses on managing the upload, organization, and maintenance of digital documents in the Veeva platform, ensuring proper anchoring, version control, and compliance with relevant standards. The Specialist will collaborate closely with the marketing team—including writers and designers—to identify and correct errors before final review and conduct thorough quality checks.
The Specialist will maintain regular touchpoints with Regulatory Committee (RC) coordinators, regulatory, medical, and legal reviewers, attending feedback sessions to address revisions. They will also swiftly catch typographical or formatting issues, maintain active engagement with stakeholders, and ensure accuracy and consistency across digital assets. Additionally, this role supports project timeline and deadline management in collaboration with a dedicated Project Manager using project management tools aligned with business priorities.
Key Responsibilities
Manage content submissions in Veeva PromoMats for all promotional materials, ensuring proper anchoring, referencing, and linking.
Translate Regulatory Committee (RC) meeting outcomes and feedback into actionable updates for writers and designers.
Conduct comprehensive end‑to‑end quality control (QC) reviews for document versions, including verifying reference‑to‑claim alignment, scientific accuracy, formatting consistency, ISI use, punctuation, and adherence to regulatory/editorial guidelines.
Collaborate with cross‑functional partners to overhaul core claims documents, integrate RC feedback, update claims for scientific accuracy and compliance, and build claims libraries/module cards in Veeva PromoMats.
Maintain and communicate accurate, up‑to‑date project status, timelines, and task‑specific data; proactively identify potential delays; coordinate with stakeholders; ensure deliverables meet quality and compliance standards.
Qualifications
Bachelor’s degree in medical- or health‑related fields.
5+ years of professional experience with assent compliance and MLR business functions.
Proficiency in Veeva PromoMats, JIRA, and other workflow management tools.
Strong understanding of FDA regulations and rules for promotional and advertising materials.
Excellent communication skills with the ability to manage multiple concurrent tasks and workflows proactively.
Detail‑oriented with the ability to maintain process integrity under tight deadlines for end‑to‑end project delivery.
Preferred Skills
Experience with Veeva Vault PromoMats, QualiPSO, DAM, and CRM (note differences in instances).
Familiarity with claims, modular content, and digital asset management.
Familiarity with project management platforms and methodologies (Agile, Waterfall, etc.).
Proven ability to manage business partners and internal stakeholders for timely deliverables.
Additional Information
Fully remote position, must work EST hours (9am–5pm EST).
Full‑time role, 40 hours per week.
#J-18808-Ljbffr