Proposal Coordinator
Keolis Commuter Services, Boston, MA, United States
Role Title
Proposal Coordinator
Manager VP Rail Development
Manager-once-Removed EVP Market Development and Innovation
Location Boston (Hybrid)
Skills
Excellent writing and editing skills, with strong attention to detail
Proficiency in graphic design and document formatting to ensure visually compelling documents
Strong organizational skills, with the ability to work under tight deadlines and manage multiple deadlines simultaneously
Ability to review and interpret procurement requirements for compliance and submission guidelines
Excellent communication and collaboration skills
Analytical and research skills
Knowledge and Experience
Bachelor's or College degree in English, Business, Engineering, Business/Administration, Law Degree, Technical or 3-5 years of experience in an administrative or similar role
Proficiency with Microsoft Office Suite
Experience with SharePoint & Salesforce a plus
Transit experience a plus
Key Accountabilities Procurement and Proposal Management and Compliance
Set up and monitor client accounts, download and distribute procurement materials (preferably using SharePoint) in a timely manner
Facilitate and maintain communication and information distribution to proposal teams including client correspondence and amendments to ensure compliance and accuracy of bid content
Analyze procurement materials to organize and create successful proposal outlines / templates driven by MS Word styles, develop and upkeep Action Plans and Responsibility Matrices
Collect required documents (financial statements, bonds, forms, etc.) and signatures from appropriate stakeholders to ensure full compliance
Conduct compliance reviews throughout the procurement process to ensure all requirements are met, and that final proposals align with procurement materials instructions and submission guidelines, including printing and delivery
Perform other duties as assigned
Additional Statements Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
Legal Statements EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Manager VP Rail Development
Manager-once-Removed EVP Market Development and Innovation
Location Boston (Hybrid)
Skills
Excellent writing and editing skills, with strong attention to detail
Proficiency in graphic design and document formatting to ensure visually compelling documents
Strong organizational skills, with the ability to work under tight deadlines and manage multiple deadlines simultaneously
Ability to review and interpret procurement requirements for compliance and submission guidelines
Excellent communication and collaboration skills
Analytical and research skills
Knowledge and Experience
Bachelor's or College degree in English, Business, Engineering, Business/Administration, Law Degree, Technical or 3-5 years of experience in an administrative or similar role
Proficiency with Microsoft Office Suite
Experience with SharePoint & Salesforce a plus
Transit experience a plus
Key Accountabilities Procurement and Proposal Management and Compliance
Set up and monitor client accounts, download and distribute procurement materials (preferably using SharePoint) in a timely manner
Facilitate and maintain communication and information distribution to proposal teams including client correspondence and amendments to ensure compliance and accuracy of bid content
Analyze procurement materials to organize and create successful proposal outlines / templates driven by MS Word styles, develop and upkeep Action Plans and Responsibility Matrices
Collect required documents (financial statements, bonds, forms, etc.) and signatures from appropriate stakeholders to ensure full compliance
Conduct compliance reviews throughout the procurement process to ensure all requirements are met, and that final proposals align with procurement materials instructions and submission guidelines, including printing and delivery
Perform other duties as assigned
Additional Statements Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
Legal Statements EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr