Assistant Director, Aid Coordination
National Association of Student Financial Aid Administrators, Los Angeles, CA, United States
The Financial Aid Office is seeking an Assistant Director, Aid Coordination. The Assistant Director contributes to policy development, staff training, workflow optimization, and cross‑campus collaboration to advance USC’s commitment to access, affordability, and student success. The key responsibilities for this position include but are not limited to the following: providing guidance and assistance to Financial Aid staff, students, and academic units on eligibility issues.
The Aid Coordination unit within the Financial Aid Department manages financial aid packages for over 27,000 students per year. This includes maintaining and implementing department policy on aid coordination, working with various University departments, and managing the University Outside Scholarship Process.
Other responsibilities include:
Assisting with award and coordination of 23.2 million dollars in state grants, 19.7 million in federal grants, and 238.7 million in university grants and scholarships
Ensuring the program integrity of the Federal Pell Grant Program
Ensuring the program integrity of the Federal Work‑Study Program
Facilitates the coordination of aid for USC NAI, AB50, Chafee and Dream Act students
Assist in collecting, analyzing and preparing Cost of Attendance (COA) data then help to create updated COA documentation for each academic year
Responsible for emailing students and managing ongoing correspondence through the Salesforce email client to ensure timely and accurate communication
Ensure accurate awarding, packaging, and reconciliation of aid in compliance with Title IV regulations and USC policies
Collaborate with academic departments, Student Financial Services, Admissions, and other USC units to support seamless student experiences
Contribute to the development and implementation of policies, procedures, and workflow enhancements
Additional responsibilities include:
Analysis
Communication – written and oral skills
Conflict resolution
Counseling
Interpretation of policies/analyses/trends/etc.
Knowledge of applicable laws/policies/principles/etc.
Lead/Guidance Skills
Organization
Planning
Problem identification and resolution
Public speaking/presentations
Adaptability
Collaboration
Preferred Field of Expertise:
Prefer USC experience with knowledge of SIS computer system
Knowledge of student financial aid programs and award coordination
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.
The hourly range for this position is $25.00 – $30.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree
Additional Education Requirements: Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Additional Experience Requirements: Combined experience/education as substitute for minimum work experience
Minimum Skills: Financial analysis and evaluation.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821‑8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
#J-18808-Ljbffr
The Aid Coordination unit within the Financial Aid Department manages financial aid packages for over 27,000 students per year. This includes maintaining and implementing department policy on aid coordination, working with various University departments, and managing the University Outside Scholarship Process.
Other responsibilities include:
Assisting with award and coordination of 23.2 million dollars in state grants, 19.7 million in federal grants, and 238.7 million in university grants and scholarships
Ensuring the program integrity of the Federal Pell Grant Program
Ensuring the program integrity of the Federal Work‑Study Program
Facilitates the coordination of aid for USC NAI, AB50, Chafee and Dream Act students
Assist in collecting, analyzing and preparing Cost of Attendance (COA) data then help to create updated COA documentation for each academic year
Responsible for emailing students and managing ongoing correspondence through the Salesforce email client to ensure timely and accurate communication
Ensure accurate awarding, packaging, and reconciliation of aid in compliance with Title IV regulations and USC policies
Collaborate with academic departments, Student Financial Services, Admissions, and other USC units to support seamless student experiences
Contribute to the development and implementation of policies, procedures, and workflow enhancements
Additional responsibilities include:
Analysis
Communication – written and oral skills
Conflict resolution
Counseling
Interpretation of policies/analyses/trends/etc.
Knowledge of applicable laws/policies/principles/etc.
Lead/Guidance Skills
Organization
Planning
Problem identification and resolution
Public speaking/presentations
Adaptability
Collaboration
Preferred Field of Expertise:
Prefer USC experience with knowledge of SIS computer system
Knowledge of student financial aid programs and award coordination
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.
The hourly range for this position is $25.00 – $30.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree
Additional Education Requirements: Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Additional Experience Requirements: Combined experience/education as substitute for minimum work experience
Minimum Skills: Financial analysis and evaluation.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821‑8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
#J-18808-Ljbffr