Department Coordinator, Baker School Marketing Communications and Entrepreneursh
Fashion Institute of Technology, New York, NY, United States
Location:
New York, NY
Category:
Staff
Posted On:
Wed Mar 18 2026
Job Description The Department Coordinator provides comprehensive administrative, operational, and academic support to the Department Chairperson, Assistant Chairs, faculty, and students. The role ensures the efficient day-to-day functioning of departmental operations, supports faculty lifecycle processes, maintains academic and administrative records, and serves as a key liaison between the department, the School, and the College. The Coordinator exercises independent judgment, discretion, and initiative while handling sensitive and confidential information.
Essential Functions Administrative & Office Operations
Perform a wide range of varied administrative duties in support of departmental and program needs.
Provide administrative support to the Chairperson, Assistant Chairs, faculty, Classroom Assistants, and Technicians.
Manage incoming calls and inquiries; greet and direct students, visitors, and external contacts.
Handle department mailings, postings, listserv communications, and general correspondence.
Organize, maintain, and improve office records, procedures, filing systems, inventory, and supplies.
Handle confidential information and materials with discretion and professionalism.
Work independently and take initiative in identifying and resolving administrative issues.
Assist with special initiatives in collaboration with the Department Chair and faculty.
Chair, Faculty & Governance Support
Compose, edit, and distribute correspondence and documents on behalf of the Chairperson and Assistant Chairs.
Maintain Chair and Assistant Chair calendars; schedule meetings and appointments.
Prepare and distribute agendas and meeting materials.
Attend department and college-wide meetings; take notes and prepare accurate and thorough meeting minutes.
Maintain faculty office hours and assist with faculty absence reporting using the Faculty Absence Reporting System (FARS).
Assist with faculty assignments in accordance with AOP lists and maintain faculty pedagogic information in Banner.
Curriculum, Academic & Student Support
Assist with curriculum record‑keeping and updates through the Curriculum Inventory Management (CIM) system.
Support academic operations including course scheduling support, course cancellations, and preparation of related forms and notices.
Serve as a point of contact for students regarding departmental academic procedures.
Use Banner, Hyperion, Argos, WinSCP, and other institutional systems to retrieve, compile, and analyze data and reports for departmental, School, and College use.
Maintain accurate academic, faculty, and program records across systems.
Coordinate with faculty, publishers, and the FIT Bookstore to order, maintain, and update course materials and textbooks.
Support study abroad programs in coordination with the Chair and Assistant Chairs, including scheduling, communications, and documentation.
Faculty Lifecycle: Hiring, Tenure & Promotion
Assist with faculty recruitment, onboarding, and new hire processes.
Support tenure and promotion processes, including documentation, scheduling, and meeting coordination.
Budget, Purchasing & Financial Support
Prepare, process, track, and follow up on purchase orders and equipment repairs in coordination with Classroom Assistants and Technicians.
Assist with departmental and foundation budgets as required.
Prepare petty cash and reimbursement forms in accordance with College policies.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.
Job Requirements Minimum Qualifications
Bachelor's degree required.
3-5 years of office administration, administrative support or appropriate related experience.
Working knowledge of Microsoft Office 365 and/or Google Suite.
Preferred Qualifications
5+ years of experience in office administration or administrative support.
Knowledge of Finance Enterprise, Argos, Banner, WinSCP, Google Suite, Photoshop, Adobe Acrobat (for PDF), and Smartsheet.
Knowledge, Skills, & Abilities
Excellent verbal and written communication skills.
Strong computer skills.
Conscientious, self‑motivated, flexible, and punctual.
Ability to problem solve, work independently, and excel in a team‑oriented environment.
Must be detail oriented and possess a high degree of diplomacy and confidentiality.
Must possess and demonstrate excellent service skills and the ability to work with a diverse constituency.
Ability to communicate effectively, prioritize tasks, and handle multiple tasks/projects.
Working knowledge of Microsoft Office 365 and/or Google Suite.
Additional Information Please note all offers of employment are contingent upon successful completion of the background check process.
Salary Salary: $70,522.32 per year Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.
Work Schedule Days/Hours: M‑F, 9am‑5pm, in person; work schedule subject to change based on needs of the department.
Benefits
Retirement Plans
Health Care Plan and Dental Plan
Employee Assistance Program
Flexible Spending Account
Commuter Benefit Plan
FIT Tuition Exemption Program
Paid Time Off (Vacation, Personal, Sick and Holidays)
4‑day Summer Workweek
Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program
Pay Equity by State Employers Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Visa Sponsorship This position is not eligible for visa sponsorship by the Fashion Institute of Technology.
Equal Employment Opportunity (EEO) Statement FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non‑discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.
Annual Security Report The safety and well‑being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here:
Safety Statistics . A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at (212) 217-4999.
Physical Requirements And Work Environment The working conditions for this position will be primarily in an office space. The physical requirement for this position will require frequent sitting, frequent standing, frequent bending or twisting, frequent walking, frequent pulling, pushing, or reaching, frequent repetitive motions, and occasionally lifting 10 lbs. or less.
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New York, NY
Category:
Staff
Posted On:
Wed Mar 18 2026
Job Description The Department Coordinator provides comprehensive administrative, operational, and academic support to the Department Chairperson, Assistant Chairs, faculty, and students. The role ensures the efficient day-to-day functioning of departmental operations, supports faculty lifecycle processes, maintains academic and administrative records, and serves as a key liaison between the department, the School, and the College. The Coordinator exercises independent judgment, discretion, and initiative while handling sensitive and confidential information.
Essential Functions Administrative & Office Operations
Perform a wide range of varied administrative duties in support of departmental and program needs.
Provide administrative support to the Chairperson, Assistant Chairs, faculty, Classroom Assistants, and Technicians.
Manage incoming calls and inquiries; greet and direct students, visitors, and external contacts.
Handle department mailings, postings, listserv communications, and general correspondence.
Organize, maintain, and improve office records, procedures, filing systems, inventory, and supplies.
Handle confidential information and materials with discretion and professionalism.
Work independently and take initiative in identifying and resolving administrative issues.
Assist with special initiatives in collaboration with the Department Chair and faculty.
Chair, Faculty & Governance Support
Compose, edit, and distribute correspondence and documents on behalf of the Chairperson and Assistant Chairs.
Maintain Chair and Assistant Chair calendars; schedule meetings and appointments.
Prepare and distribute agendas and meeting materials.
Attend department and college-wide meetings; take notes and prepare accurate and thorough meeting minutes.
Maintain faculty office hours and assist with faculty absence reporting using the Faculty Absence Reporting System (FARS).
Assist with faculty assignments in accordance with AOP lists and maintain faculty pedagogic information in Banner.
Curriculum, Academic & Student Support
Assist with curriculum record‑keeping and updates through the Curriculum Inventory Management (CIM) system.
Support academic operations including course scheduling support, course cancellations, and preparation of related forms and notices.
Serve as a point of contact for students regarding departmental academic procedures.
Use Banner, Hyperion, Argos, WinSCP, and other institutional systems to retrieve, compile, and analyze data and reports for departmental, School, and College use.
Maintain accurate academic, faculty, and program records across systems.
Coordinate with faculty, publishers, and the FIT Bookstore to order, maintain, and update course materials and textbooks.
Support study abroad programs in coordination with the Chair and Assistant Chairs, including scheduling, communications, and documentation.
Faculty Lifecycle: Hiring, Tenure & Promotion
Assist with faculty recruitment, onboarding, and new hire processes.
Support tenure and promotion processes, including documentation, scheduling, and meeting coordination.
Budget, Purchasing & Financial Support
Prepare, process, track, and follow up on purchase orders and equipment repairs in coordination with Classroom Assistants and Technicians.
Assist with departmental and foundation budgets as required.
Prepare petty cash and reimbursement forms in accordance with College policies.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.
Job Requirements Minimum Qualifications
Bachelor's degree required.
3-5 years of office administration, administrative support or appropriate related experience.
Working knowledge of Microsoft Office 365 and/or Google Suite.
Preferred Qualifications
5+ years of experience in office administration or administrative support.
Knowledge of Finance Enterprise, Argos, Banner, WinSCP, Google Suite, Photoshop, Adobe Acrobat (for PDF), and Smartsheet.
Knowledge, Skills, & Abilities
Excellent verbal and written communication skills.
Strong computer skills.
Conscientious, self‑motivated, flexible, and punctual.
Ability to problem solve, work independently, and excel in a team‑oriented environment.
Must be detail oriented and possess a high degree of diplomacy and confidentiality.
Must possess and demonstrate excellent service skills and the ability to work with a diverse constituency.
Ability to communicate effectively, prioritize tasks, and handle multiple tasks/projects.
Working knowledge of Microsoft Office 365 and/or Google Suite.
Additional Information Please note all offers of employment are contingent upon successful completion of the background check process.
Salary Salary: $70,522.32 per year Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.
Work Schedule Days/Hours: M‑F, 9am‑5pm, in person; work schedule subject to change based on needs of the department.
Benefits
Retirement Plans
Health Care Plan and Dental Plan
Employee Assistance Program
Flexible Spending Account
Commuter Benefit Plan
FIT Tuition Exemption Program
Paid Time Off (Vacation, Personal, Sick and Holidays)
4‑day Summer Workweek
Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program
Pay Equity by State Employers Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Visa Sponsorship This position is not eligible for visa sponsorship by the Fashion Institute of Technology.
Equal Employment Opportunity (EEO) Statement FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non‑discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.
Annual Security Report The safety and well‑being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here:
Safety Statistics . A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at (212) 217-4999.
Physical Requirements And Work Environment The working conditions for this position will be primarily in an office space. The physical requirement for this position will require frequent sitting, frequent standing, frequent bending or twisting, frequent walking, frequent pulling, pushing, or reaching, frequent repetitive motions, and occasionally lifting 10 lbs. or less.
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