Communications and Events Specialist
University of Washington, Seattle, WA, United States
Job Description
The Henry M. Jackson School of International Studies (JSIS) has an outstanding opportunity for a Communications and Events Specialist to join their team.
The Communications and Events Specialist collaborates with JSIS Programs and Centers to manage and administer events and to provide publicity, website, and social media design, and content creation to support JSIS outreach for student and public engagement. This position reports to the Director of Communications.
Job Duties Communications & Publicity
Collaborate with a small team to develop comprehensive publicity plans for each Center event
Manage and create publicity of assigned events and related content creation across channels (social media, web, print flyers)
Generate email newsletters and article summaries, including text writing, image creation, and/or formatting, and adherence to guidelines using respective email platforms and best practices
Create and edit content in collaboration with respective centers and programs, fact-check, copy-edit according to UW editorial, and publish to online channels, including formatting text, images, and hyperlinks
Source appropriate online images, edit images, and hyperlinks
Ongoing review of website content
Administer and maintain livestreaming, podcast recording, etc.
Editorial & Design Support
Ensure compliance with official brand guidelines and supply approved logos and assets to partners
Event and Travel Support
Manage andplan events and their logistical/administrative aspects (room reservations, catering reservations, room setup/clean up, attendee travel arrangements, etc.)
Lead or assist with day-of staffing, including branding and logistics
Coordinate, submit, and track travel reimbursements, honoraria payments, and vendor payments to JSIS Business Office and CAS Admin Support Team
Produce general correspondence, memos, reports, and other materials as required for event promotion and organizing
Lead setup and troubleshoot AV needs during events
Provide information to students, staff, program participants, and/or public regarding program content, policies, and activities; recommend alternative courses of action; promote the program on campus with outside organizations
Other Duties as Assigned
Undertake special projects or additional tasks as required
May supervise student workers
Data collection and analysis needs
Minimum Requirements:
Bachelor’s degree in communications, business, international studies, or other related fields
2 years' experience in communications or a combination of communications and event management
Additional Requirements
Due to the nature of our events, some evening and weekend work is required, so flexibility is essential.
Strong interpersonal and communication skills, both written and verbal
Demonstrated creativity, organizational ability, and meticulous attention to detail
Ability to work independently, problem-solve, take initiative, set priorities, and manage multiple projects efficiently
Ability to pivot to meet high-priority business needs in a professional manner
Desired Qualifications
Asana experience for project/task management
Proficiency in Web Content Management Systems such as WordPress and Drupal
Experience in and/or strong interest in audiovisual technologies, with a willingness to become an expert in A/V, including livestreaming, podcast recording, etc.
Compensation, Benefits and Position Details Pay Range Minimum: $52,764.00 annual
Pay Range Maximum: $60,000.00 annual
Other Compensation: -
Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full-Time Equivalent): 100.00%
Union/Bargaining Unit: Not Applicable
About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
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The Communications and Events Specialist collaborates with JSIS Programs and Centers to manage and administer events and to provide publicity, website, and social media design, and content creation to support JSIS outreach for student and public engagement. This position reports to the Director of Communications.
Job Duties Communications & Publicity
Collaborate with a small team to develop comprehensive publicity plans for each Center event
Manage and create publicity of assigned events and related content creation across channels (social media, web, print flyers)
Generate email newsletters and article summaries, including text writing, image creation, and/or formatting, and adherence to guidelines using respective email platforms and best practices
Create and edit content in collaboration with respective centers and programs, fact-check, copy-edit according to UW editorial, and publish to online channels, including formatting text, images, and hyperlinks
Source appropriate online images, edit images, and hyperlinks
Ongoing review of website content
Administer and maintain livestreaming, podcast recording, etc.
Editorial & Design Support
Ensure compliance with official brand guidelines and supply approved logos and assets to partners
Event and Travel Support
Manage andplan events and their logistical/administrative aspects (room reservations, catering reservations, room setup/clean up, attendee travel arrangements, etc.)
Lead or assist with day-of staffing, including branding and logistics
Coordinate, submit, and track travel reimbursements, honoraria payments, and vendor payments to JSIS Business Office and CAS Admin Support Team
Produce general correspondence, memos, reports, and other materials as required for event promotion and organizing
Lead setup and troubleshoot AV needs during events
Provide information to students, staff, program participants, and/or public regarding program content, policies, and activities; recommend alternative courses of action; promote the program on campus with outside organizations
Other Duties as Assigned
Undertake special projects or additional tasks as required
May supervise student workers
Data collection and analysis needs
Minimum Requirements:
Bachelor’s degree in communications, business, international studies, or other related fields
2 years' experience in communications or a combination of communications and event management
Additional Requirements
Due to the nature of our events, some evening and weekend work is required, so flexibility is essential.
Strong interpersonal and communication skills, both written and verbal
Demonstrated creativity, organizational ability, and meticulous attention to detail
Ability to work independently, problem-solve, take initiative, set priorities, and manage multiple projects efficiently
Ability to pivot to meet high-priority business needs in a professional manner
Desired Qualifications
Asana experience for project/task management
Proficiency in Web Content Management Systems such as WordPress and Drupal
Experience in and/or strong interest in audiovisual technologies, with a willingness to become an expert in A/V, including livestreaming, podcast recording, etc.
Compensation, Benefits and Position Details Pay Range Minimum: $52,764.00 annual
Pay Range Maximum: $60,000.00 annual
Other Compensation: -
Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full-Time Equivalent): 100.00%
Union/Bargaining Unit: Not Applicable
About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
#J-18808-Ljbffr