Proposal & Marketing Specialist

We believe in strong, collaborative relationships. We create advocates. Everyone on a project should be inspired by the mission. By bringing a team approach to design, everyone who touches the project can clearly understand its purpose and stay focused on achieving its goal. At O’Connell Robertson, initiative and dedication are rewarded with career advancement opportunities. We believe in giving our staff the opportunity to excel and lead within the Firm and our industry. We strive to foster an inspiring workplace and seek ways to support our ever-evolving design expertise. We encourage individual involvement in industry-related organizations including AIA, ASHRAE, and A4LE. We recognize the personal commitment of our team members through established recognition programs. At O’Connell Robertson, benefits include: 100% Employer Paid Health Insurance 401k with Employer Matching Dental, Vision, Life, and Disability Insurance Join Our Team Think you have what it takes? Take a look at the Open Positions below and work with us to ensure every project we deliver sets a new standard for collaborative success. We request that third-party recruiters or agencies refrain from submitting candidates for any of our open positions to our hiring managers. Unsolicited resumes or candidate submissions from third-party recruiters should be submitted to our Internal Recruiter, Terri Bermea, to ensure recognized candidate referrals. Generic LinkedIn resumes simply forwarded without any personal communication from third party recruiters will not be considered a referral. Please email O’Connell Robertson’s Corporate Recruiter: careers@oconnellrobertson.com , for 3rd Party recruitment consideration, candidate referrals and coordination. Thank you. O’Connell Robertson is a mission-driven architecture, engineering and interior design firm committed to the success of our clients, our team and the communities we serve. We are seeking a Proposal & Marketing Specialist to play a key role in helping us pursue and win meaningful projects that positively impacts our communities. This role is ideal for someone who enjoys collaboration, clear communication, and producing high-quality work that helps teams succeed. This role is a great fit for a talented, collaborative individual with the skills, dedication, creativity and positive attitude to elevate our marketing and communication efforts. If that describes you, an exciting career awaits you here. We’re looking for someone who takes pride in producing high-quality proposals and consistently strives to exceed expectations. The ideal candidate brings strong attention to detail and a commitment to clearly communicating our firm’s experience and value in a way that resonates with clients. We need someone who can provide thoughtful insight and coordination across teams, shaping technical expertise into clear, compelling proposals that communicate our value and differentiate our team. We are looking for someone who takes ownership of their work and is motivated to continuously improve the quality and effectiveness of our proposals. For seventy-five years, O’Connell Robertson has built a powerful legacy of design excellence. We are driven by our enduring commitment to investing in and serving our people, community, and clients through developing strong, capable teams. Reporting to the Director of Marketing, while supporting the priorities of the firm’s business developers and principal leadership, the Proposal & Marketing Specialist will be part of a collaborative team that works together to achieve the firm’s goals. RFQs and proposals are the primary focus of this role. You will collaborate in the coordination, development and production of high-quality responses from start to finish. Track leads and pursuits; share information necessary for Go/No-Go discussion Create proposal plans/outlines Coordinate and attend RFQ kick-off calls Participate in pursuit strategy discussions and messaging development Help identify opportunities to strengthen proposal content and processes Request and collect materials needed from consultants Pro-actively compile answers and information to produce RFQ drafts; lead page-turn reviews Incorporate edits provided by leadership Finalize content and layout to ensure completion of proposal(s) by established deadline(s) Engage in best practices for quality review, timely production and proposal close-out Other Communications and PR support responsibilities include: Develop and produce communications and marketing materials within corporate standards in written and presentation format to meet marketing objectives Support design, layout, and production of communications and marketing materials – including content development, graphics, qualifications and presentation materials, digital media, brochures, award entries and advertisements Engage in the strategic development of and participate in the firm’s online social presence including the website, LinkedIn and other platforms Join regular marketing and business development team meetings as applicable Champion the firm’s brand and brand standards Coordinate and participate in development of materials for tradeshows and conferences Help plan events in support of client engagement and project promotion Assist in coordination of photo shoots We’re looking for passionate, detail-oriented self-starters. Beyond that, you’ll need… 4-5(+) years in marketing and proposal development experience Bachelor’s degree in relevant field Excellent written and verbal communication skills Ability to manage multiple deadlines in a fast-paced environment Strong organizational skills and attention to detail Ability to work both independently and collaboratively Exemplary commitment to quality Strategic and critical thinking Proficiency in InDesign (knowledge of Adobe Creative Suite and Microsoft Office preferable) WHY US? That’s easy. O’Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, a collaborative marketing team, strong leadership support, excellent compensation and benefits, and a culture that enthusiastically supports personal and professional development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends. EEO SATEMENT: O’Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law. “Our Firm is full of passionate designers who truly want to positively impact our community. We understand that people experience spaces in different ways, so we work collaboratively as a team every day to design environments that fuel innovation for both learning and healing.” #J-18808-Ljbffr