Marketing Coordinator - Hybrid

Polyconcept North America (PCNA) is the industry’s biggest and most diverse offering of promotional products and decoration services. At PCNA, we don’t just create products — we inspire brand experiences. Join our team and be part of a company where you can make a mark, build something meaningful, and grow in your career while helping brands leave lasting impressions. What we offer you Comprehensive healthcare and benefit packages! The health and wellness of our employees is important to us, that’s why we offer benefits including medical, vision, dental, short-term disability, and more! 401k Matching Generous Paid Time Off and Holidays PCNA Cares Share Fund – donating to teammates in times of need Why you will make it your career We invest heavily in modernization, operating more efficiently with cutting edge digital technology We value our employee’s contributions in a collaborative and inclusive work environment Our culture encourages listening, understanding and a sense of empathy makes PCNA stronger Our Values Delight Customers: Treat our customers the way you’d like to be treated. Work Smart: Time is valuable. Focus on the things that can have the biggest impact on our business and customers. Be inquisitive and innovative. Think Team: Work together to get the job done. Be inclusive and collaborative. Own It: Be accountable. Embrace challenges as opportunities, roll up your sleeves and make it happen. Say It Like It Is: Be candid, honest and respectful. Offer constructive insights and welcome other’s input. Our Businesses Leed’s is the premier supplier of high-quality promotional products, with goods ranging from pens and drinkware to bags and mobile tech. Bullet is a leading supplier of low-price promotional products, offering deep inventory, reliable service and 24-hour turnaround. Trimark, a member of PCNA, is a leading developer and manufacturer of logo'd apparel for the Canadian and U.S. promotional industries. Trimark sells logo'd apparel across 6 different categories: Polos, T-Shirts and Tops, Woven Shirts, Knits and Fleece, Jackets, and Accessories, including Headwear. At JournalBooks, we believe in creative minds working together to create something truly unique in journals and planners. ETS has always sought to provide the very best in service, product selection, printing capabilities and competitive pricing, focused on drinkware, ETS offers a broad range of high-quality drinkware categories. Spoke’s print-on-demand solutions and premium product assortment are standing by to help expand your inventory and fulfill your event and gifting needs! The Position The Marketing Coordinator supports product launches, campaigns, and photography by ensuring products are organized, accurate, and production ready. This role owns the coordination of product samples, studio production logistics, and trade show execution to enable high-quality marketing assets and seamless event support. The Coordinator partners closely with Product Development, Marketing, and other internal teams to maintain inventory accuracy and drive timely execution across initiatives. Key Responsibilities Product Samples & Inventory Management Receive, check in, organize, and track all product samples (photo, studio, field and trade show) Maintain physical sample inventory and Airtable tracking (status, location, propping instructions) Organize samples for studio access and store post-shoot samples Allocate samples for Sales, photography, campaigns, and industry events Track and reconcile inventory before and after trade shows and events Photography & Video Production Support Schedule studio and lifestyle shoots; manage studio calendar Coordinate models, stylists, locations, and contract resources Organize products for shoots and ensure availability Manage shot lists and confirm required photos and video assets are captured Support on-site shoot logistics (product transport, steaming, wardrobe, props) Ensure accurate product representation on set Troubleshoot day-of production issues Coordinate final asset delivery and ensure files are properly named and archived Product Launch & Campaign Support Receive new product samples from Product Development Inspect decorated samples for quality and accuracy Support development of “Why We Love It / How to Sell It” content Support alignment of hero product priorities across marketing materials Support product copy development as needed, including descriptions and key selling points Trade Show & Industry Event Coordination Manage inventory organization (blank photo samples), product pulls for photography/videos Product sample intake, organization for industry tradeshows Cross-Functional Execution Proactively follow up with internal teams to ensure timelines and deliverables are met Troubleshoot day-of production issues Support cohesion across product initiatives and marketing priorities Skills and Knowledge Ability to work well independently with direction and as part of a larger team Fast learner with creative problem-solving skills Strong organizational and project coordination skills High attention to detail with ability to manage multiple timelines Comfortable working cross-functionally in a fast-paced environment Proactive follow-through and accountability mindset Strong communication and collaboration skills Ability to manage physical inventory and digital tracking systems (Airtable preferred) Comfortable supporting on-site shoots and production activities Minimum Qualifications Bachelor’s degree in Marketing, Communications, Business, or related field preferred 2–4 years of marketing coordination, product support, or production experience Experience managing samples, logistics, or creative production workflows Familiarity with project tracking tools (Airtable or similar) Strong working knowledge of PowerPoint and Excel Experience supporting photography, video production, or product launches a plus PCNA is an equal opportunity employer. PCNA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or any characteristic applicable under state, federal and local laws. PCNA is aware of recruitment scams in which individuals are falsely claiming to represent our company and/or our employees. All legitimate communication from PCNA will come from our Applicant Tracking System, LinkedIn Recruiter, or a verified PCNA email address ending in @pcna.com. We do NOT conduct interviews via instant messaging platforms like Skype or request sensitive personal information early in the hiring process. If you receive a message that seems suspicious, we recommend verifying its legitimacy and immediately reporting any fraudulent activity. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr