Marketing Assistant
Edgewood Summit, Charleston, WV, United States
Marketing Assistant
Responsible for performing comprehensive administrative support services for the office staff as well as facilitating the daily operations of the marketing office. The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Greet visitors and answer and direct telephone calls in a pleasant and professional manner Provides telephone support to support the sales effort when needed Type, collate and distribute all correspondence and other materials deemed appropriate by sales staff Administrative duties to include the prepare and distribute reports and mailings; maintain files Operate and administer Prospect Tracking System Distribute mailings to individuals on the priority program, prospect tracking system or mailing lists Manages assembly of marketing packets proactively Organize, coordinate and assist in planning of special events, including weekend events Order office supplies, postage, petty cash and other supply inventory Computer proficiency Safeguards the confidentiality of resident information Other duties as assigned by supervisor To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and experience required: High school diploma or equivalent Two to three years experience as administrative assistant involving customer service Knowledge, skills, and abilities required: Language ability: Effective communication with all levels in a professional manner. Excellent oral and written communication and presentation skills Mathematical skills: Ability to perform mathematical functions using a calculator or Excel spreadsheet Cognitive demands: Must be self-starter, attentive to detail and possess excellent organizational skills. Positive attitude and approach to change and improvements Computer skills: Proficient in Microsoft Office (Word, Excel and PowerPoint). Ability to quickly learn and utilize REPs lead management software Competencies: Exceptional telephone, secretarial and customer service skills. Detail oriented and excellent organizational and follow-through skills. Ability to follow directions Work Environment
Works primarily indoors in a climate controlled setting Possible exposure to unpleasant odors Possible exposure to chemicals as identified in the MSDS manual Physical requirements: The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Amount of time: Under 1/3 to over None 1/3 2/3 2/3 Stand
X
Walk
X
Sit
X
Use hands to finger, handle, or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop or kneel, crouch, or crawl
X
Talk or hear
X
Taste or smell
X
Require that weight be lifted or force be exerted: Amount of time Under 1/3 to over None 1/3 2/3 2/3 Up to 10 pounds
Up to 25 pounds X
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
Special vision requirements: Close vision (clear vision at 20 inches or less) X Distance vision (clear vision at 20 feet or more) X Color vision (ability to identify and distinguish colors) X Peripheral vision (ability to observe an area that can be seen up and down to the left and right while eyes are fixed on a given point) Depth perception (three-dimensional vision, ability to judge distance and spatial relationships) Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) No special vision requirements
Responsible for performing comprehensive administrative support services for the office staff as well as facilitating the daily operations of the marketing office. The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Greet visitors and answer and direct telephone calls in a pleasant and professional manner Provides telephone support to support the sales effort when needed Type, collate and distribute all correspondence and other materials deemed appropriate by sales staff Administrative duties to include the prepare and distribute reports and mailings; maintain files Operate and administer Prospect Tracking System Distribute mailings to individuals on the priority program, prospect tracking system or mailing lists Manages assembly of marketing packets proactively Organize, coordinate and assist in planning of special events, including weekend events Order office supplies, postage, petty cash and other supply inventory Computer proficiency Safeguards the confidentiality of resident information Other duties as assigned by supervisor To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and experience required: High school diploma or equivalent Two to three years experience as administrative assistant involving customer service Knowledge, skills, and abilities required: Language ability: Effective communication with all levels in a professional manner. Excellent oral and written communication and presentation skills Mathematical skills: Ability to perform mathematical functions using a calculator or Excel spreadsheet Cognitive demands: Must be self-starter, attentive to detail and possess excellent organizational skills. Positive attitude and approach to change and improvements Computer skills: Proficient in Microsoft Office (Word, Excel and PowerPoint). Ability to quickly learn and utilize REPs lead management software Competencies: Exceptional telephone, secretarial and customer service skills. Detail oriented and excellent organizational and follow-through skills. Ability to follow directions Work Environment
Works primarily indoors in a climate controlled setting Possible exposure to unpleasant odors Possible exposure to chemicals as identified in the MSDS manual Physical requirements: The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Amount of time: Under 1/3 to over None 1/3 2/3 2/3 Stand
X
Walk
X
Sit
X
Use hands to finger, handle, or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop or kneel, crouch, or crawl
X
Talk or hear
X
Taste or smell
X
Require that weight be lifted or force be exerted: Amount of time Under 1/3 to over None 1/3 2/3 2/3 Up to 10 pounds
Up to 25 pounds X
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
Special vision requirements: Close vision (clear vision at 20 inches or less) X Distance vision (clear vision at 20 feet or more) X Color vision (ability to identify and distinguish colors) X Peripheral vision (ability to observe an area that can be seen up and down to the left and right while eyes are fixed on a given point) Depth perception (three-dimensional vision, ability to judge distance and spatial relationships) Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) No special vision requirements