Entry Level Personal Assistant/Admin
LightFire Group, Tallahassee, FL, United States
Overview
Personal Assistant (Entry Level)/Admin in Tamarac, Florida. Full-time, in-person.
Location: In-Person. Primary Location: Tamarac, FL (Centralized Office). Additional Locations: Coral Springs & Boca Raton, FL. Flexibility required across locations as needed.
Role Overview We are seeking a highly trustworthy, organized, and driven Personal Assistant to support a Founder involved in multiple ongoing business and community projects. This position goes beyond traditional administrative support and requires someone who can think independently, stay deeply organized, protect confidentiality, and provide consistent, reliable support across a wide range of professional and personal responsibilities. The ideal candidate is humble, hungry, ethical, adaptable, and loyal—someone who takes pride in being a dependable right hand and finds fulfillment in helping meaningful work move forward smoothly. This is a long-term opportunity for someone comfortable supporting multiple projects and priorities without needing titles, hierarchy, or constant recognition.
Position Summary This role is ideal for an entry-level or early-career professional who enjoys staying organized, learning new systems, and supporting operations behind the scenes. The Personal Assistant will help manage scheduling, coordination, research, tracking, and general administrative support across multiple projects and locations. The right candidate values consistency, follow-through, discretion, and reliability.
Key Responsibilities
Administrative & Organizational Support: Manage calendar, scheduling, emails, and follow-ups.
Track tasks, reminders, and deadlines.
Assist with multiple projects and maintain organizational systems.
Coordinate meetings, take notes, and follow up on action items.
Assist with SOP development, organization, and workflow improvements.
Data & Analytical Support
Work with Excel or Google Sheets to track data, budgets, and information.
Review numbers, identify gaps, and notice trends.
Maintain organized records and reporting documents.
Research & AI Tools
Conduct research on tools, vendors, and platforms.
Use AI tools (such as ChatGPT) for drafting, research, and organization.
Social Media Support (Light Support Role)
Organize content ideas and assist with drafting captions.
Help schedule posts and support basic engagement.
Use AI tools to assist with content organization.
On-Site & Cross-Location Support
Work across multiple office environments as needed.
Adapt to changing priorities and shifting locations.
Provide in-person support when required.
Assist with errands and operational tasks as needed.
Required Skills & Qualifications
Strong organizational and time-management skills.
Comfortable using Excel or Google Sheets.
Ability to review numbers and notice inconsistencies.
Clear written and verbal communication skills.
Ability to manage multiple tasks and follow through.
Willingness to learn new systems independently.
Professional, calm, and dependable demeanor.
Integrity & Confidentiality
High level of discretion and trustworthiness.
Ability to handle sensitive and confidential information responsibly.
Ideal Candidate Profile
Entry-level or early-career professional.
Self-motivated and detail-oriented.
Comfortable providing long-term support.
Enjoys organization, learning, and problem-solving.
Does not require constant supervision or direction.
Takes pride in being reliable and consistent.
Compensation & Schedule Compensation:
Competitive and fair pay based on experience. Long-term opportunity with stability.
Schedule:
Full-Time.
In-Person Required.
Flexible across Tamarac (primary), Coral Springs, and Boca Raton.
Final Note This role is best suited for someone proactive, organized, and dependable. If you enjoy supporting meaningful work, staying behind the scenes, and helping projects run smoothly across multiple environments, we encourage you to apply.
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Location: In-Person. Primary Location: Tamarac, FL (Centralized Office). Additional Locations: Coral Springs & Boca Raton, FL. Flexibility required across locations as needed.
Role Overview We are seeking a highly trustworthy, organized, and driven Personal Assistant to support a Founder involved in multiple ongoing business and community projects. This position goes beyond traditional administrative support and requires someone who can think independently, stay deeply organized, protect confidentiality, and provide consistent, reliable support across a wide range of professional and personal responsibilities. The ideal candidate is humble, hungry, ethical, adaptable, and loyal—someone who takes pride in being a dependable right hand and finds fulfillment in helping meaningful work move forward smoothly. This is a long-term opportunity for someone comfortable supporting multiple projects and priorities without needing titles, hierarchy, or constant recognition.
Position Summary This role is ideal for an entry-level or early-career professional who enjoys staying organized, learning new systems, and supporting operations behind the scenes. The Personal Assistant will help manage scheduling, coordination, research, tracking, and general administrative support across multiple projects and locations. The right candidate values consistency, follow-through, discretion, and reliability.
Key Responsibilities
Administrative & Organizational Support: Manage calendar, scheduling, emails, and follow-ups.
Track tasks, reminders, and deadlines.
Assist with multiple projects and maintain organizational systems.
Coordinate meetings, take notes, and follow up on action items.
Assist with SOP development, organization, and workflow improvements.
Data & Analytical Support
Work with Excel or Google Sheets to track data, budgets, and information.
Review numbers, identify gaps, and notice trends.
Maintain organized records and reporting documents.
Research & AI Tools
Conduct research on tools, vendors, and platforms.
Use AI tools (such as ChatGPT) for drafting, research, and organization.
Social Media Support (Light Support Role)
Organize content ideas and assist with drafting captions.
Help schedule posts and support basic engagement.
Use AI tools to assist with content organization.
On-Site & Cross-Location Support
Work across multiple office environments as needed.
Adapt to changing priorities and shifting locations.
Provide in-person support when required.
Assist with errands and operational tasks as needed.
Required Skills & Qualifications
Strong organizational and time-management skills.
Comfortable using Excel or Google Sheets.
Ability to review numbers and notice inconsistencies.
Clear written and verbal communication skills.
Ability to manage multiple tasks and follow through.
Willingness to learn new systems independently.
Professional, calm, and dependable demeanor.
Integrity & Confidentiality
High level of discretion and trustworthiness.
Ability to handle sensitive and confidential information responsibly.
Ideal Candidate Profile
Entry-level or early-career professional.
Self-motivated and detail-oriented.
Comfortable providing long-term support.
Enjoys organization, learning, and problem-solving.
Does not require constant supervision or direction.
Takes pride in being reliable and consistent.
Compensation & Schedule Compensation:
Competitive and fair pay based on experience. Long-term opportunity with stability.
Schedule:
Full-Time.
In-Person Required.
Flexible across Tamarac (primary), Coral Springs, and Boca Raton.
Final Note This role is best suited for someone proactive, organized, and dependable. If you enjoy supporting meaningful work, staying behind the scenes, and helping projects run smoothly across multiple environments, we encourage you to apply.
#J-18808-Ljbffr