Communications Coordinator
HDR, Madison, WI, United States
Overview
HDR is seeking a Communications Coordinator to join our team and support communications and engagement. This role is ideal for a highly organized, detail-oriented professional who is passionate about community engagement, enjoys collaboration, and is excited about supporting strategic communications and public engagement initiatives. You will work closely with the Minnesota–Wisconsin Strategic Communications team to develop, execute, and manage community engagement and communications activities. We emphasize inclusion and the belief that electricity powers modern life. Our Power sector focuses on shaping how electricity is generated, transmitted and delivered as global energy demands grow. This is a role that contributes to reliable, resilient and sustainable power systems and aims to drive infrastructure forward and power innovation. Watch Our Story: https://www.hdrinc.com/our-story Our Strategic Communications program is a global team of communicators dedicated to putting people first in planning and infrastructure. We are a full-service community engagement and creative practice that develops ideas to bring people together, foster understanding, and build more connected, equitable, and sustainable communities. As Strategic Communications professionals, we work with client brands to strengthen client messaging and engagement strategies for programs, initiatives, or projects. Responsibilities
Coordinate logistics for public meetings, open houses, and other community engagement events. Organize and assist with meeting logistics and vendor management. Develop and manage detailed project schedules to keep tasks on track and deadlines met. Maintain organized notes, assign tasks with clear deadlines, track progress, and follow up to ensure accountability. Implement engagement strategies and communications plans for projects, ensuring alignment with project goals and community needs. Draft and edit copy for newsletters, websites, presentations, advertisements, mailings, and other communications materials. Work collaboratively with multi-disciplinary teams—including creative staff, other coordinators, and technical colleagues—to achieve project objectives. Assist with information gathering, note-taking, and supporting project managers during meetings. Partner with HDR clients to develop, refine, and carry out stakeholder and public outreach strategies. Travel to project locations (including overnight stays) to support on-site engagement efforts. Lead the identification of stakeholders and manage the development of distribution lists for inclusion in the project database. Preferred Qualifications
Bachelor’s degree in related field or three years relevant experience Strong attention to detail, organization, and time management Excellent written and verbal communication skills, including experience writing for diverse media Experience in public outreach, community relations, and event planning Service- and client-oriented mindset Willingness to travel Proficiency with Microsoft Office (Word, Excel, etc.) Ability to drive or navigate independently within project areas Familiarity with the architecture and engineering consulting industry Preference given to local candidates #LI-EV1 Required Qualifications
A minimum of 3 years relevant industry experience Strong written and verbal communication skills Strong organizational skills Service- and client-oriented personality with the ability to handle multiple assignments at a time and meet set deadlines Self-starter who can work well independently or in a team environment Experience using social networking/social media programs Attention to detail An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe
HDR is our company. Together, we build on each other\'s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
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HDR is seeking a Communications Coordinator to join our team and support communications and engagement. This role is ideal for a highly organized, detail-oriented professional who is passionate about community engagement, enjoys collaboration, and is excited about supporting strategic communications and public engagement initiatives. You will work closely with the Minnesota–Wisconsin Strategic Communications team to develop, execute, and manage community engagement and communications activities. We emphasize inclusion and the belief that electricity powers modern life. Our Power sector focuses on shaping how electricity is generated, transmitted and delivered as global energy demands grow. This is a role that contributes to reliable, resilient and sustainable power systems and aims to drive infrastructure forward and power innovation. Watch Our Story: https://www.hdrinc.com/our-story Our Strategic Communications program is a global team of communicators dedicated to putting people first in planning and infrastructure. We are a full-service community engagement and creative practice that develops ideas to bring people together, foster understanding, and build more connected, equitable, and sustainable communities. As Strategic Communications professionals, we work with client brands to strengthen client messaging and engagement strategies for programs, initiatives, or projects. Responsibilities
Coordinate logistics for public meetings, open houses, and other community engagement events. Organize and assist with meeting logistics and vendor management. Develop and manage detailed project schedules to keep tasks on track and deadlines met. Maintain organized notes, assign tasks with clear deadlines, track progress, and follow up to ensure accountability. Implement engagement strategies and communications plans for projects, ensuring alignment with project goals and community needs. Draft and edit copy for newsletters, websites, presentations, advertisements, mailings, and other communications materials. Work collaboratively with multi-disciplinary teams—including creative staff, other coordinators, and technical colleagues—to achieve project objectives. Assist with information gathering, note-taking, and supporting project managers during meetings. Partner with HDR clients to develop, refine, and carry out stakeholder and public outreach strategies. Travel to project locations (including overnight stays) to support on-site engagement efforts. Lead the identification of stakeholders and manage the development of distribution lists for inclusion in the project database. Preferred Qualifications
Bachelor’s degree in related field or three years relevant experience Strong attention to detail, organization, and time management Excellent written and verbal communication skills, including experience writing for diverse media Experience in public outreach, community relations, and event planning Service- and client-oriented mindset Willingness to travel Proficiency with Microsoft Office (Word, Excel, etc.) Ability to drive or navigate independently within project areas Familiarity with the architecture and engineering consulting industry Preference given to local candidates #LI-EV1 Required Qualifications
A minimum of 3 years relevant industry experience Strong written and verbal communication skills Strong organizational skills Service- and client-oriented personality with the ability to handle multiple assignments at a time and meet set deadlines Self-starter who can work well independently or in a team environment Experience using social networking/social media programs Attention to detail An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe
HDR is our company. Together, we build on each other\'s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
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