Administrative Assistant - Real Estate / Property Management
Robert Half, Solana Beach, CA, United States
Description
A well-established real estate and property management firm in Solana Beach is hiring an Administrative Assistant to support daily operations, tenant relations, and leasing coordination. This role is ideal for someone who enjoys a client-facing environment, has strong organizational skills, and can manage multiple administrative processes simultaneously. The Administrative Assistant will serve as a key support function for property managers, ensuring that leasing documentation, tenant communication, and administrative workflows are handled accurately and efficiently. This position requires a detail-oriented professional who can maintain organized systems while providing a high level of customer service.
Key Responsibilities
+ Assist with lease administration, contract documentation, and tenant files
+ Coordinate property showings, appointments, and scheduling logistics
+ Manage tenant communication, inquiries, and service requests
+ Maintain organized property records, databases, and compliance documentation
+ Support accounts receivable processes, including rent tracking and reporting
+ Prepare reports, spreadsheets, and operational summaries
+ Assist with marketing materials, listings, and administrative coordination
+ Provide general office support and ensure smooth daily operations
Requirements
+ 2+ years of administrative or office support experience
+ Experience in real estate, property management, or leasing environments preferred
+ Strong customer service and communication skills
+ Proficiency in Microsoft Office (Excel, Word, Outlook) and property management systems
+ Ability to manage multiple deadlines and priorities simultaneously
+ High attention to detail and organizational accuracy
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app)
and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms)
and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .
A well-established real estate and property management firm in Solana Beach is hiring an Administrative Assistant to support daily operations, tenant relations, and leasing coordination. This role is ideal for someone who enjoys a client-facing environment, has strong organizational skills, and can manage multiple administrative processes simultaneously. The Administrative Assistant will serve as a key support function for property managers, ensuring that leasing documentation, tenant communication, and administrative workflows are handled accurately and efficiently. This position requires a detail-oriented professional who can maintain organized systems while providing a high level of customer service.
Key Responsibilities
+ Assist with lease administration, contract documentation, and tenant files
+ Coordinate property showings, appointments, and scheduling logistics
+ Manage tenant communication, inquiries, and service requests
+ Maintain organized property records, databases, and compliance documentation
+ Support accounts receivable processes, including rent tracking and reporting
+ Prepare reports, spreadsheets, and operational summaries
+ Assist with marketing materials, listings, and administrative coordination
+ Provide general office support and ensure smooth daily operations
Requirements
+ 2+ years of administrative or office support experience
+ Experience in real estate, property management, or leasing environments preferred
+ Strong customer service and communication skills
+ Proficiency in Microsoft Office (Excel, Word, Outlook) and property management systems
+ Ability to manage multiple deadlines and priorities simultaneously
+ High attention to detail and organizational accuracy
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app)
and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms)
and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .