Temporary Coordinator, Signature Events
National MS Society, Chicago, IL, United States
Temporary Coordinator
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning. Job Summary
The Temporary Coordinator supports the planning, execution, and evaluation of fundraising events such as galas, luncheons, and auctions within a regional portfolio. This role collaborates with internal teams and volunteers to ensure seamless logistics, compelling participant experiences, and strong community engagement. With a focus on detail, communication, and donor stewardship, the coordinator plays a key role in advancing the organization's mission through successful events. Primary Responsibilities
Event Planning & Execution Support: Supports regional event planning, execution, and volunteer recruitment for galas, luncheons, and auctions within a regional portfolio. Provides onsite staffing support for market and regional events ensuring all logistical elements are in place. Develops event materials including but not limited to donor briefings, run of shows, event layouts, and event participant and volunteer lists. Volunteer & Vendor Coordination: Supports volunteer recruitment, onboarding, and scheduling for events; serve as the point of contact for volunteers, providing clear communications to ensure volunteers are well-informed and engaged. Provides support for vendor coordination including but not limited to event supplies management. Tracks inventory and ensures timely delivery and setup of event materials. Cross-Functional Collaboration: Works cross-functionally with regional development coordinators to provide support for regional event or cultivation initiatives. Collaborates with development coordinators to promote sharing and adherence to SOPs for enhanced team efficiencies. Develops SOPs that support team workstreams and provide a consistent execution and donor experience. What We're Looking For
1+ year of administrative, fundraising, or customer service experience, preferably in a nonprofit or development setting. Strong organizational skills with the ability to manage calendars, track deadlines, and maintain accurate records. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with donor databases or CRM systems is a plus. Excellent written and verbal communication skills, with attention to detail in correspondence and data entry. Ability to handle confidential information with discretion and professionalism. Comfortable supporting event logistics, donor mailings, and general office tasks. Team-oriented mindset with a willingness to learn and take initiative in a fast-paced environment. The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning. Job Summary
The Temporary Coordinator supports the planning, execution, and evaluation of fundraising events such as galas, luncheons, and auctions within a regional portfolio. This role collaborates with internal teams and volunteers to ensure seamless logistics, compelling participant experiences, and strong community engagement. With a focus on detail, communication, and donor stewardship, the coordinator plays a key role in advancing the organization's mission through successful events. Primary Responsibilities
Event Planning & Execution Support: Supports regional event planning, execution, and volunteer recruitment for galas, luncheons, and auctions within a regional portfolio. Provides onsite staffing support for market and regional events ensuring all logistical elements are in place. Develops event materials including but not limited to donor briefings, run of shows, event layouts, and event participant and volunteer lists. Volunteer & Vendor Coordination: Supports volunteer recruitment, onboarding, and scheduling for events; serve as the point of contact for volunteers, providing clear communications to ensure volunteers are well-informed and engaged. Provides support for vendor coordination including but not limited to event supplies management. Tracks inventory and ensures timely delivery and setup of event materials. Cross-Functional Collaboration: Works cross-functionally with regional development coordinators to provide support for regional event or cultivation initiatives. Collaborates with development coordinators to promote sharing and adherence to SOPs for enhanced team efficiencies. Develops SOPs that support team workstreams and provide a consistent execution and donor experience. What We're Looking For
1+ year of administrative, fundraising, or customer service experience, preferably in a nonprofit or development setting. Strong organizational skills with the ability to manage calendars, track deadlines, and maintain accurate records. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with donor databases or CRM systems is a plus. Excellent written and verbal communication skills, with attention to detail in correspondence and data entry. Ability to handle confidential information with discretion and professionalism. Comfortable supporting event logistics, donor mailings, and general office tasks. Team-oriented mindset with a willingness to learn and take initiative in a fast-paced environment. The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.