Senior Executive Assistant
Visionaire Partners, Atlanta, GA, United States
Sr. Executive Assistant
We seek a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive, high-level administrative support to two sr. executives. You will serve as a key partner in enabling our executives to focus on strategic priorities by handling complex scheduling, board-level preparations, travel coordination, light event execution, and other critical administrative functions.
This role demands efficiency, quick follow-up, and a sense of urgency in all tasks. The ideal candidate is a true self-starter who thrives in a fast-paced environment, anticipates needs, and maintains the highest standards of confidentiality and professionalism.
This is a direct hire position.
Work 5 days/week (M-F)
in the
Powers Ferry area.
No travel is required. Benefits include
medical, dental, and vision insurance; PTO; 401K plan with a employer match; tuition assistance, and more. RESPONSIBILITIES: Manage & prioritize complex calendars for two executives, including scheduling meetings, appointments, calls, and commitments, while proactively resolving conflicts and ensuring optimal time allocation Perform general scheduling, coordination, and administrative tasks, including managing correspondence, preparing reports, maintaining files, and supporting special projects Provide rapid follow-up and expedited handling of all requests, communications, and action items to maintain momentum and meet tight deadlines Build & refine high-quality presentation decks using PowerPoint or similar tools, incorporating accurate data, professional design, and executive-level polish Prepare detailed board meeting minutes that capture key discussions, decisions, and action items with precision & clarity Assemble & organize comprehensive binders (physical and/or digital) for board meetings, including agendas, reports, presentations, supporting documents, and any required materials Coordinate arrangements, including flights, accommodations, ground transportation, itineraries, and detailed logistics to ensure seamless executive travel experiences Handle light event execution Act with keen attention to detail across all deliverables, ensuring error-free, high-quality work Maintain strict confidentiality and exercise sound judgment when handling sensitive info Anticipate executive needs and proactively address potential issues before they arise REQUIRED: Bachelor's Degree 5+ years providing direct administrative support to C-level or sr. executives Experience supporting multiple executives simultaneously Exceptional organizational skills, with proven experience managing multiple priorities in a dynamic, fast-paced environment Quick follow-up, sense of urgency, and expediency in completing tasks & communications Keen attention to detail and experience producing accurate, polished work product Strong proficiency in
MS Office Suite (PowerPoint, Word, Excel, Outlook) & SharePoint Experience with
virtual collaboration tools (e.g., Zoom, Teams) Excellent written & verbal communication skills, with the ability to interact professionally with board members, sr. leaders, and external stakeholders High level of discretion, integrity, and professionalism when dealing with confidential matters PREFERRED: Experience preparing board materials, taking minutes, or supporting governance processes Experience with travel booking platforms Experience with expense management software Experience in event coordination or project support W2 ONLY; NO 3rd Parties or Visa Sponsorship
in the
Powers Ferry area.
No travel is required. Benefits include
medical, dental, and vision insurance; PTO; 401K plan with a employer match; tuition assistance, and more. RESPONSIBILITIES: Manage & prioritize complex calendars for two executives, including scheduling meetings, appointments, calls, and commitments, while proactively resolving conflicts and ensuring optimal time allocation Perform general scheduling, coordination, and administrative tasks, including managing correspondence, preparing reports, maintaining files, and supporting special projects Provide rapid follow-up and expedited handling of all requests, communications, and action items to maintain momentum and meet tight deadlines Build & refine high-quality presentation decks using PowerPoint or similar tools, incorporating accurate data, professional design, and executive-level polish Prepare detailed board meeting minutes that capture key discussions, decisions, and action items with precision & clarity Assemble & organize comprehensive binders (physical and/or digital) for board meetings, including agendas, reports, presentations, supporting documents, and any required materials Coordinate arrangements, including flights, accommodations, ground transportation, itineraries, and detailed logistics to ensure seamless executive travel experiences Handle light event execution Act with keen attention to detail across all deliverables, ensuring error-free, high-quality work Maintain strict confidentiality and exercise sound judgment when handling sensitive info Anticipate executive needs and proactively address potential issues before they arise REQUIRED: Bachelor's Degree 5+ years providing direct administrative support to C-level or sr. executives Experience supporting multiple executives simultaneously Exceptional organizational skills, with proven experience managing multiple priorities in a dynamic, fast-paced environment Quick follow-up, sense of urgency, and expediency in completing tasks & communications Keen attention to detail and experience producing accurate, polished work product Strong proficiency in
MS Office Suite (PowerPoint, Word, Excel, Outlook) & SharePoint Experience with
virtual collaboration tools (e.g., Zoom, Teams) Excellent written & verbal communication skills, with the ability to interact professionally with board members, sr. leaders, and external stakeholders High level of discretion, integrity, and professionalism when dealing with confidential matters PREFERRED: Experience preparing board materials, taking minutes, or supporting governance processes Experience with travel booking platforms Experience with expense management software Experience in event coordination or project support W2 ONLY; NO 3rd Parties or Visa Sponsorship