Marketing Manager - WtC

We are looking for a proactive and highly organized Marketing Associate to support a growing service-based business with marketing coordination, community outreach, and operational support. This role acts as a right-hand partner to the business owner and goes beyond basic administrative tasks. The ideal candidate thinks ahead, stays organized, and helps reduce decision fatigue by bringing solutions and structured recommendations. You will support local marketing initiatives, coordinate partnerships with nearby businesses, research events, and assist with scheduling and planning activities. Key Responsibilities Local Marketing & Event Research Research local events, expos, wellness/fitness collaborations, bridal shows, and community opportunities Maintain a rolling 60-day marketing and event calendar Present curated recommendations with cost and ROI estimates Draft and send professional outreach emails to local businesses Track follow-ups and maintain a partnership pipeline Coordinate cross-promotions, pop-ups, and perk swaps Source branded marketing giveaways Compare vendors, pricing, MOQs, and turnaround times Present 2–3 organized options with cost breakdowns Scheduling & Owner Support Build and manage weekly staff schedules Track PTO, coverage gaps, and overtime risk Coordinate event dates and partnership meetings Manage owner calendar and protect focus time Provide weekly priority summaries Requirements Strong English communication skills (B2 or higher preferred) Ability to work PST business hours Highly organized with strong follow-up and documentation skills Comfortable communicating with external partners and vendors Ability to work independently and manage multiple priorities AI & Tools (Required) You should be comfortable using AI tools to work faster and better, such as: Using ChatGPT (or similar AI tools) to draft outreach emails, summarize notes, create checklists, and speed up research Turning messy info into clear calendars, follow-up trackers, and action plans Basic comfort with tools like Google Workspace and project trackers (Trello/Asana/Monday are a plus) Preferred Experience Experience as a Virtual Assistant, Marketing Assistant, Coordinator, or Administrative Assistant Outreach/partnership support or appointment-setting experience Event research or event coordination experience Familiarity with CRM or project management tools (HubSpot, GoHighLevel, Trello, Asana, Monday, etc.) Experience supporting small businesses or service-based companies 10–20 hours per week Fully remote Opportunity for growth and expanded responsibilities #J-18808-Ljbffr