Senior Assistant Property Manager Administrator
IronRoad, Dayton, OH, United States
Senior Assistant Commercial Property Manager Administrator
IronRoad is conducting a confidential search for our Cincinnati/Dayton, Ohio client. YOU MUST HAVE COMMERCIAL REAL ESTATE BACKGROUND TO BE CONSIDERED FOR THIS POSITION. We are sourcing for a Senior Assistant Commercial Property Manager Administrator. We are looking for someone with a GREAT VIBE that works in the commercial real estate space, loves taking care of clients, vendors, and internal staff. We are looking for a multi-tasking problem solver that doesn't get rattled in a fast-paced environment and has a passion for taking care of others.
Position Summary The Senior Assistant Commercial Property Manager Administrator provides high-level administrative, operational, and financial support to Property Managers in overseeing a diverse portfolio of commercial real estate assets. This role serves as a key liaison between tenants, vendors, and internal teams, ensuring smooth day-to-day property operations while supporting lease administration, financial reporting, and compliance initiatives. The ideal candidate is highly organized, financially savvy, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Property Operations & Tenant Relations • Assist in day-to-day management of a commercial property portfolio. • Serve as a primary point of contact for tenants, vendors, and internal stakeholders. • Coordinate maintenance requests, follow through to completion, and ensure service quality. • Support vendor management, including contract administration, service tracking, and helpdesk management. • Assist with property inspections, ensuring compliance with building standards and safety regulations. • Prepare tenant correspondence, notices, and onboarding/move-in/out documentation.
Financial & Reporting Support • Prepare and process accounts payable and receivable (AP/AR). • Assist with monthly financial reporting, variance reports, and CAM reconciliations. • Track rent collections, delinquencies, and tenant bill-backs. • Support annual budget preparation and forecasting. • Maintain accurate records in property management software systems (e.g., Yardi, MRI, AppFolio).
Lease & Administrative Management • Abstract leases and maintain critical lease data, including renewals, expirations, and rent escalations. • Support lease administration and compliance tracking. • Maintain organized property files (digital and physical). • Assist with capital projects, renovations, and tenant improvement initiatives. • Prepare reports, presentations, and internal documentation as needed.
Qualifications
Education & Experience • Bachelor’s degree preferred (Business, Real Estate, Finance, or related field). • 3–5+ years of experience in property management, real estate administration, or related support roles. • Experience with multiple commercial property types (office, retail, industrial ) required.
Skills & Competencies • Strong knowledge of commercial leases and property management practices. • Proficiency in property management software (Yardi, MRI, AppFolio, or similar). • Solid financial, analytical, and reporting skills. • Excellent communication, tenant relations, and problem-solving skills. • Highly organized with strong attention to detail and ability to manage multiple deadlines.
Preferred Qualifications • Real estate license (Ohio) is a plus. • Experience with CAM reconciliations, budgeting, and lease administration systems.
Compensation & Benefits • Salary range: $65,000 – $75,000 (based on experience). • Health, dental, and vision insurance. • 401(k) plan with company match. • Paid time off and holidays. • Professional development and advancement opportunities.
Why Join Us • Opportunity to work with a growing, multi-property real estate portfolio. • Collaborative and team-oriented culture. • Clear path for growth into Property Manager or senior operations roles.
Position Summary The Senior Assistant Commercial Property Manager Administrator provides high-level administrative, operational, and financial support to Property Managers in overseeing a diverse portfolio of commercial real estate assets. This role serves as a key liaison between tenants, vendors, and internal teams, ensuring smooth day-to-day property operations while supporting lease administration, financial reporting, and compliance initiatives. The ideal candidate is highly organized, financially savvy, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Property Operations & Tenant Relations • Assist in day-to-day management of a commercial property portfolio. • Serve as a primary point of contact for tenants, vendors, and internal stakeholders. • Coordinate maintenance requests, follow through to completion, and ensure service quality. • Support vendor management, including contract administration, service tracking, and helpdesk management. • Assist with property inspections, ensuring compliance with building standards and safety regulations. • Prepare tenant correspondence, notices, and onboarding/move-in/out documentation.
Financial & Reporting Support • Prepare and process accounts payable and receivable (AP/AR). • Assist with monthly financial reporting, variance reports, and CAM reconciliations. • Track rent collections, delinquencies, and tenant bill-backs. • Support annual budget preparation and forecasting. • Maintain accurate records in property management software systems (e.g., Yardi, MRI, AppFolio).
Lease & Administrative Management • Abstract leases and maintain critical lease data, including renewals, expirations, and rent escalations. • Support lease administration and compliance tracking. • Maintain organized property files (digital and physical). • Assist with capital projects, renovations, and tenant improvement initiatives. • Prepare reports, presentations, and internal documentation as needed.
Qualifications
Education & Experience • Bachelor’s degree preferred (Business, Real Estate, Finance, or related field). • 3–5+ years of experience in property management, real estate administration, or related support roles. • Experience with multiple commercial property types (office, retail, industrial ) required.
Skills & Competencies • Strong knowledge of commercial leases and property management practices. • Proficiency in property management software (Yardi, MRI, AppFolio, or similar). • Solid financial, analytical, and reporting skills. • Excellent communication, tenant relations, and problem-solving skills. • Highly organized with strong attention to detail and ability to manage multiple deadlines.
Preferred Qualifications • Real estate license (Ohio) is a plus. • Experience with CAM reconciliations, budgeting, and lease administration systems.
Compensation & Benefits • Salary range: $65,000 – $75,000 (based on experience). • Health, dental, and vision insurance. • 401(k) plan with company match. • Paid time off and holidays. • Professional development and advancement opportunities.
Why Join Us • Opportunity to work with a growing, multi-property real estate portfolio. • Collaborative and team-oriented culture. • Clear path for growth into Property Manager or senior operations roles.