Auxillary Events and Outside Rentals Intern
Inside Higher Ed, Athens, GA, United States
Department
Athletics-Event Management
Location of Vacancy
Athens Area
Posting Number
G/R32337P
Working Title
Auxiliary Events and Outside Rentals Intern
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Employment Type
Employee
Additional Schedule Information
Schedule will vary week to week depending on events that are scheduled.
Anticipated Start Date
03/15/2026
Posting Date
03/02/2026
Open Until Filled
Yes
Equal Opportunity Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Duties / Responsibilities
Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events. Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout. Manage the event rental database, including scheduling, availability tracking, and documentation. Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations. Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access. Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events. Assist with post‑event evaluations, invoicing, and reporting, and support day‑to‑day office and administrative duties related to auxiliary event operations.
Percentage Of Time
100%
Classification Title
Temporary Hourly Professional
FLSA Status
Non-Exempt
Full Time Equivalent
0.725
Position Summary
This position is responsible for managing and supporting auxiliary events and outside rentals that generate revenue and maximize facility utilization beyond traditional athletic use. Responsibilities include, but are not limited to: coordinating and executing sporting and non-sporting rental events; serving as the primary liaison for clients hosting hospitality events, tours, banquets, meetings, and special events; managing the event rental database and calendar; preparing and administering rental contracts and ensuring adherence to contractual, financial, and risk management guidelines; and providing on-site event oversight. The role works closely with internal departments to coordinate staffing, facility setup and breakdown, and operational support, while maintaining a strong focus on customer service, operational efficiency, and institutional standards. Additional responsibilities include assisting with reporting, documentation, and other administrative duties that support auxiliary event and facility operations.
Physical Demands
Driving as needed for job duties.
Position of Trust
No
Financial Resources Access
No
Use of P‑Card
No
Driving Requirement
Yes
Direct Interaction with Children or Patient Care
No
Security Access
No
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: N/A. Recruitment Contact Email: N/A.
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Athletics-Event Management
Location of Vacancy
Athens Area
Posting Number
G/R32337P
Working Title
Auxiliary Events and Outside Rentals Intern
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Employment Type
Employee
Additional Schedule Information
Schedule will vary week to week depending on events that are scheduled.
Anticipated Start Date
03/15/2026
Posting Date
03/02/2026
Open Until Filled
Yes
Equal Opportunity Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Duties / Responsibilities
Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events. Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout. Manage the event rental database, including scheduling, availability tracking, and documentation. Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations. Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access. Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events. Assist with post‑event evaluations, invoicing, and reporting, and support day‑to‑day office and administrative duties related to auxiliary event operations.
Percentage Of Time
100%
Classification Title
Temporary Hourly Professional
FLSA Status
Non-Exempt
Full Time Equivalent
0.725
Position Summary
This position is responsible for managing and supporting auxiliary events and outside rentals that generate revenue and maximize facility utilization beyond traditional athletic use. Responsibilities include, but are not limited to: coordinating and executing sporting and non-sporting rental events; serving as the primary liaison for clients hosting hospitality events, tours, banquets, meetings, and special events; managing the event rental database and calendar; preparing and administering rental contracts and ensuring adherence to contractual, financial, and risk management guidelines; and providing on-site event oversight. The role works closely with internal departments to coordinate staffing, facility setup and breakdown, and operational support, while maintaining a strong focus on customer service, operational efficiency, and institutional standards. Additional responsibilities include assisting with reporting, documentation, and other administrative duties that support auxiliary event and facility operations.
Physical Demands
Driving as needed for job duties.
Position of Trust
No
Financial Resources Access
No
Use of P‑Card
No
Driving Requirement
Yes
Direct Interaction with Children or Patient Care
No
Security Access
No
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: N/A. Recruitment Contact Email: N/A.
#J-18808-Ljbffr