Assistant Property Manager
Page Mechanical Group, Inc., Columbus, OH, United States
Job Description: Assistant Property Manager
ARDEN LOGISTICS PARKS
Arden Group is a vertically integrated real estate investment management firm focused on equity and debt investments in the top 25 U.S. metropolitan areas. Founded in 1989, Arden Group has acquired approximately $7 billion of properties and manages in excess of $12 billion of commercial real estate assets.
Established by Arden Group in 2021 as a best-in-class logistics real estate operating platform, Arden Logistics Parks specializes in the acquisition, improvement, and property management of light industrial business parks and industrial outside storage. Our geographically diverse portfolio spans more than 10 million square feet of last-mile facilities across 12 highly sought-after urban infill markets throughout the United States.
Recently recognized as a "Best Places to Work in PA" for 2025, we foster a supportive and exciting culture where employees challenge themselves and thrive. We value team members who are
RESPONSIVE ,
TENANT-CENTRIC , and NIMBLE—and we've created an environment where such employees flourish as we continue to expand.
Position Overview We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager to join our Columbus office (Dublin, OH). In this exempt position, you will address and resolve tenant issues and complaints, oversee necessary construction, and make recommendations to our Asset Management team. You'll make decisions with a clear understanding of company policies, procedures, and all applicable State and Federal regulatory and compliance requirements.
As an Assistant Property Manager, you will be responsible for tenant and vendor communications, work order management, financial oversight, compliance, and contributing to the overall success of our properties. This role offers competitive pay and comprehensive benefits for the right candidate.
Job Responsibilities (including, but are not limited to the below) Tenant and Vendor Relationships
Manage tenant and vendor relationships and serve as a primary point of contact
Address tenant inquiries and conduct regular on-site tenant visits
Manage preventative maintenance contracts for HVAC per tenant leases through Ravti/Building Engines
Enter tenant service requests into Facility Manager and track them through to timely completion and work order closeout
Maintain updated tenant and vendor contact lists
Write and communicate vendor work schedules
Complete tenant move-ins and move-outs with all applicable documentation
Send 60 and 30-day move-out procedure letters
Show vacant spaces as needed
Manage utility turn-on and turn-off notices to providers
Construction and Capital Projects
Manage the workflow of construction and capital projects, ensuring completion within scope, budget, and alignment with portfolio strategic plans
Partner with construction management to review, document, and disposition all vendor bids appropriately
Perform property and vacancy inspections with timely and accurate completion
Finances and Reporting
Manage assigned properties' financial duties, including independent invoice review, processing, and timely payment
Diagnose and resolve past-due invoices while collaborating with corporate resources on payables issues
Process and approve expenditures accurately and on schedule
Direct the rent collection process, ensuring timely payment, posting, and Yardi system updates
Identify past-due tenants and work to collect outstanding balances through negotiation and payment plans
Document all collection efforts and results in applicable systems
Assist with annual budget preparation in collaboration with property management, corporate resources, and senior leadership
Reconcile, prepare, and execute monthly reports with the property management team
Prepare accruals for assigned properties
Prepare OpEx bi-weekly reports on assigned properties with minimal oversight
Prepare monthly financial variance reporting with documented commentary on budget variances
Compliance and Legal
Review vendor contracts with judgment and discretion, collaborating with property management and corporate resources to ensure acceptable terms and conditions
Execute contracts while ensuring all terms and conditions are properly documented
Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with all executed projects
Ensure a safe work environment for tenants and vendors
Review, execute, and process legal tenant documents and lease-related correspondence from corporate templates, including lease documents and rent commencement agreements
Additional Responsibilities
Perform miscellaneous job-related duties as assigned or required
Essential Qualifications & Competencies
Bachelor's degree from a four-year college or university in Business, Communications, or related field with 3+ years of related experience; OR equivalent combination of education and experience
Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)
Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions
Strong customer focus with ability to establish tenant service standards and own the tenant experience
Proven track record of accuracy and thoroughness; demonstrates commitment to quality improvement and applies feedback to enhance performance
Effective written and oral communication skills
Experience with Yardi preferred but not essential
Experience in commercial real estate preferred
Benefit Offering We provide competitive compensation packages and a comprehensive benefits package including:
Comprehensive medical, dental, vision, and life insurance
FSA and HSA options
401(k) with company match
Generous PTO and paid floating holidays
Paid parental leave
Professional development resources
Company discounts
EEO Statement Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status, or any other legally protected characteristics. We are committed to providing reasonable accommodations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The vision requirements include close vision and ability to focus. The employee may frequently lift and/or move up to 25 pounds.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor. Management reserves the right to modify, add, or remove duties as necessary.
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ARDEN LOGISTICS PARKS
Arden Group is a vertically integrated real estate investment management firm focused on equity and debt investments in the top 25 U.S. metropolitan areas. Founded in 1989, Arden Group has acquired approximately $7 billion of properties and manages in excess of $12 billion of commercial real estate assets.
Established by Arden Group in 2021 as a best-in-class logistics real estate operating platform, Arden Logistics Parks specializes in the acquisition, improvement, and property management of light industrial business parks and industrial outside storage. Our geographically diverse portfolio spans more than 10 million square feet of last-mile facilities across 12 highly sought-after urban infill markets throughout the United States.
Recently recognized as a "Best Places to Work in PA" for 2025, we foster a supportive and exciting culture where employees challenge themselves and thrive. We value team members who are
RESPONSIVE ,
TENANT-CENTRIC , and NIMBLE—and we've created an environment where such employees flourish as we continue to expand.
Position Overview We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager to join our Columbus office (Dublin, OH). In this exempt position, you will address and resolve tenant issues and complaints, oversee necessary construction, and make recommendations to our Asset Management team. You'll make decisions with a clear understanding of company policies, procedures, and all applicable State and Federal regulatory and compliance requirements.
As an Assistant Property Manager, you will be responsible for tenant and vendor communications, work order management, financial oversight, compliance, and contributing to the overall success of our properties. This role offers competitive pay and comprehensive benefits for the right candidate.
Job Responsibilities (including, but are not limited to the below) Tenant and Vendor Relationships
Manage tenant and vendor relationships and serve as a primary point of contact
Address tenant inquiries and conduct regular on-site tenant visits
Manage preventative maintenance contracts for HVAC per tenant leases through Ravti/Building Engines
Enter tenant service requests into Facility Manager and track them through to timely completion and work order closeout
Maintain updated tenant and vendor contact lists
Write and communicate vendor work schedules
Complete tenant move-ins and move-outs with all applicable documentation
Send 60 and 30-day move-out procedure letters
Show vacant spaces as needed
Manage utility turn-on and turn-off notices to providers
Construction and Capital Projects
Manage the workflow of construction and capital projects, ensuring completion within scope, budget, and alignment with portfolio strategic plans
Partner with construction management to review, document, and disposition all vendor bids appropriately
Perform property and vacancy inspections with timely and accurate completion
Finances and Reporting
Manage assigned properties' financial duties, including independent invoice review, processing, and timely payment
Diagnose and resolve past-due invoices while collaborating with corporate resources on payables issues
Process and approve expenditures accurately and on schedule
Direct the rent collection process, ensuring timely payment, posting, and Yardi system updates
Identify past-due tenants and work to collect outstanding balances through negotiation and payment plans
Document all collection efforts and results in applicable systems
Assist with annual budget preparation in collaboration with property management, corporate resources, and senior leadership
Reconcile, prepare, and execute monthly reports with the property management team
Prepare accruals for assigned properties
Prepare OpEx bi-weekly reports on assigned properties with minimal oversight
Prepare monthly financial variance reporting with documented commentary on budget variances
Compliance and Legal
Review vendor contracts with judgment and discretion, collaborating with property management and corporate resources to ensure acceptable terms and conditions
Execute contracts while ensuring all terms and conditions are properly documented
Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with all executed projects
Ensure a safe work environment for tenants and vendors
Review, execute, and process legal tenant documents and lease-related correspondence from corporate templates, including lease documents and rent commencement agreements
Additional Responsibilities
Perform miscellaneous job-related duties as assigned or required
Essential Qualifications & Competencies
Bachelor's degree from a four-year college or university in Business, Communications, or related field with 3+ years of related experience; OR equivalent combination of education and experience
Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)
Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions
Strong customer focus with ability to establish tenant service standards and own the tenant experience
Proven track record of accuracy and thoroughness; demonstrates commitment to quality improvement and applies feedback to enhance performance
Effective written and oral communication skills
Experience with Yardi preferred but not essential
Experience in commercial real estate preferred
Benefit Offering We provide competitive compensation packages and a comprehensive benefits package including:
Comprehensive medical, dental, vision, and life insurance
FSA and HSA options
401(k) with company match
Generous PTO and paid floating holidays
Paid parental leave
Professional development resources
Company discounts
EEO Statement Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status, or any other legally protected characteristics. We are committed to providing reasonable accommodations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The vision requirements include close vision and ability to focus. The employee may frequently lift and/or move up to 25 pounds.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor. Management reserves the right to modify, add, or remove duties as necessary.
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