Personal Assistant (G-Project)

Job Summary We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.

Key Responsibilities

Manage schedules, meetings, and travel arrangements for executives

Translate documents, emails, and communications between English and Mandarin

Draft, format and proofread reports, memos, and presentations

Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers

Prepare reports, presentations, and summaries

Organize and maintain filing systems (digital and physical)

Handle confidential and sensitive information with discretion

Assist with procurement tracking, order coordination, and production scheduling support

Support executive in both business and occasional personal tasks

Screen and prioritize emails, calls, and correspondence

Communicate with overseas partners, factories, or suppliers on behalf of the executive

Track deadlines and deliverables for ongoing projects

Help onboard new clients, partners, or internal staff as required

Requirements & Qualifications

Bachelor’s degree or equivalent experience

3+ years of experience in a similar role, preferably in a manufacturing or industrial setting

Fluent in both English and Mandarin (spoken and written)

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace

Excellent communication, organizational, and multitasking skills

Ability to work independently in a fast-paced environment

Knowledge of Chinese business culture and communication norms is a plus

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