Transaction Coordinator
Oak Wood Ventures, Dallas, TX, United States
Oak Wood Ventures is a private real estate firm founded in 2018, specializing in the acquisition, development, and management of multifamily and manufactured housing communities across the United States.
We are dedicated to creating well-maintained, welcoming, and attainable communities for our residents. By thoughtfully improving each community we serve, we aim to enhance everyday living while building long-term value through quality and strong operations.
Job Summary We are seeking a highly detail-oriented
Transaction Coordinator
to support the sales and operational processes of manufactured homes across our portfolio of 85+ communities in the United States.
This role is critical to ensuring smooth and accurate execution of home sales, financing documentation, and financial tracking. The ideal candidate is highly proficient in Excel, organized, and comfortable managing multiple workflows related to real estate transactions and administrative operations.
Key Responsibilities Transaction & Contract Coordination
Manage and process documentation related to:
Payoff statements
Rent-to-own contracts
Lease agreements
Ensure accuracy and completeness of all transaction-related paperwork
Coordinate with internal teams to track deal progress from initiation to completion
Track home sale expenses, reimbursements, and related financial data
Maintain accurate records of costs associated with sales and construction
Assist in preparing reports for leadership on sales performance and expenses
Administrative & Operational Support
Provide administrative support to the home sales and construction teams
Maintain organized digital records and documentation
Assist with data entry and ongoing system updates
Excel & Technical Requirements (Critical) This role requires
advanced Excel proficiency . Candidates must be comfortable with:
SUMIFS and similar advanced formulas
High-volume data entry with accuracy and speed
Excel shortcuts and efficiency best practices
Managing and analyzing large datasets
Qualifications
2+ years of experience in an administrative, operations, accounting, or real estate-related role preferred
Strong attention to detail and organizational skills
Experience with Adobe and Microsoft Office Suite
Ability to manage multiple tasks and deadlines across different projects
Experience in real estate, property management, or transaction coordination is a plus
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We are dedicated to creating well-maintained, welcoming, and attainable communities for our residents. By thoughtfully improving each community we serve, we aim to enhance everyday living while building long-term value through quality and strong operations.
Job Summary We are seeking a highly detail-oriented
Transaction Coordinator
to support the sales and operational processes of manufactured homes across our portfolio of 85+ communities in the United States.
This role is critical to ensuring smooth and accurate execution of home sales, financing documentation, and financial tracking. The ideal candidate is highly proficient in Excel, organized, and comfortable managing multiple workflows related to real estate transactions and administrative operations.
Key Responsibilities Transaction & Contract Coordination
Manage and process documentation related to:
Payoff statements
Rent-to-own contracts
Lease agreements
Ensure accuracy and completeness of all transaction-related paperwork
Coordinate with internal teams to track deal progress from initiation to completion
Track home sale expenses, reimbursements, and related financial data
Maintain accurate records of costs associated with sales and construction
Assist in preparing reports for leadership on sales performance and expenses
Administrative & Operational Support
Provide administrative support to the home sales and construction teams
Maintain organized digital records and documentation
Assist with data entry and ongoing system updates
Excel & Technical Requirements (Critical) This role requires
advanced Excel proficiency . Candidates must be comfortable with:
SUMIFS and similar advanced formulas
High-volume data entry with accuracy and speed
Excel shortcuts and efficiency best practices
Managing and analyzing large datasets
Qualifications
2+ years of experience in an administrative, operations, accounting, or real estate-related role preferred
Strong attention to detail and organizational skills
Experience with Adobe and Microsoft Office Suite
Ability to manage multiple tasks and deadlines across different projects
Experience in real estate, property management, or transaction coordination is a plus
#J-18808-Ljbffr