Benefits Specialist
Heritage Golf Group, Herndon, VA, United States
Heritage Golf Group is seeking a detail-oriented and service-driven
Benefits Specialist
to support the day-to-day administration of our employee benefits programs across a multi-state organization. This role will partner closely with the Senior Director, Payroll & Benefits to ensure accurate, compliant, and timely delivery of benefits services to our team members.
The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while providing exceptional employee support. This position plays a key role in maintaining the integrity of our benefits programs and enhancing the overall employee experience.
Key Responsibilities:
Benefits Administration
Support the administration of all employee benefit programs, including medical, dental, vision, life, disability, HSA/FSA, and voluntary benefits
Assist with COBRA administration and ensure timely and accurate processing of qualifying events
Coordinate and process qualified life events (QLEs) and employee benefit changes
Support 401(k) plan administration, including eligibility tracking, enrollments, and employee inquiries
Leave of Absence Management
Assist in administering FMLA, state leaves, and other leave programs, ensuring compliance with federal and state regulations
Partner with employees and managers to support leave requests and documentation
Support planning and execution of annual Open Enrollment, including system setup, employee communications, and issue resolution
Assist in developing employee-facing materials and responding to benefit-related questions
Compliance & Reporting
Assist with ACA reporting and compliance activities
Support audits, reconciliations, and monthly benefits billing processes to ensure accuracy
Maintain accurate benefits data within HRIS and vendor systems
Employee Support
Serve as a primary point of contact for employee benefit inquiries, providing timely and clear guidance
Partner with HR and payroll teams to resolve discrepancies and ensure a seamless employee experience
Qualifications
2–5+ years of experience in benefits administration or HR support role
Working knowledge of benefits programs (medical, dental, vision, 401k, COBRA, FMLA, ACA)
Strong attention to detail and ability to manage confidential information
Excellent organizational and time management skills
Strong communication skills with a customer-service mindset
Experience with HRIS systems (ADP, UKG, or similar) preferred; experience with ADP Workforce Now is a plus
Intermediate Excel skills (reconciliations, tracking, basic reporting)
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Benefits Specialist
to support the day-to-day administration of our employee benefits programs across a multi-state organization. This role will partner closely with the Senior Director, Payroll & Benefits to ensure accurate, compliant, and timely delivery of benefits services to our team members.
The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while providing exceptional employee support. This position plays a key role in maintaining the integrity of our benefits programs and enhancing the overall employee experience.
Key Responsibilities:
Benefits Administration
Support the administration of all employee benefit programs, including medical, dental, vision, life, disability, HSA/FSA, and voluntary benefits
Assist with COBRA administration and ensure timely and accurate processing of qualifying events
Coordinate and process qualified life events (QLEs) and employee benefit changes
Support 401(k) plan administration, including eligibility tracking, enrollments, and employee inquiries
Leave of Absence Management
Assist in administering FMLA, state leaves, and other leave programs, ensuring compliance with federal and state regulations
Partner with employees and managers to support leave requests and documentation
Support planning and execution of annual Open Enrollment, including system setup, employee communications, and issue resolution
Assist in developing employee-facing materials and responding to benefit-related questions
Compliance & Reporting
Assist with ACA reporting and compliance activities
Support audits, reconciliations, and monthly benefits billing processes to ensure accuracy
Maintain accurate benefits data within HRIS and vendor systems
Employee Support
Serve as a primary point of contact for employee benefit inquiries, providing timely and clear guidance
Partner with HR and payroll teams to resolve discrepancies and ensure a seamless employee experience
Qualifications
2–5+ years of experience in benefits administration or HR support role
Working knowledge of benefits programs (medical, dental, vision, 401k, COBRA, FMLA, ACA)
Strong attention to detail and ability to manage confidential information
Excellent organizational and time management skills
Strong communication skills with a customer-service mindset
Experience with HRIS systems (ADP, UKG, or similar) preferred; experience with ADP Workforce Now is a plus
Intermediate Excel skills (reconciliations, tracking, basic reporting)
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