Annual Fund and Donor Communications Manager
Providence High School, Burbank, CA, United States
Position Title
Annual Fund & Donor Communications Manager
Department Development
Reports To Director of Development and External Affairs
Position Summary Annual Giving is the cornerstone of philanthropic support at Providence High School (PHS). The Annual Fund & Donor Communications Manager leads this essential work at a pivotal time in the school’s history: a clear multi‑year vision has been set with the approval of the first Strategic Plan. This role strengthens Providence High School’s culture of philanthropy, which will be critical to the success of the initiatives in the Strategic Plan, by leading the strategy, execution, and storytelling for the Providence Fund and donor communications.
This role blends project management, writing, donor stewardship, and cross‑department collaboration to ensure successful annual giving outcomes that advance Providence’s mission and values. The Manager develops compelling campaign communications, oversees annual giving operations, supports donor and volunteer engagement, and partners closely with colleagues across Development, Communications, Finance, Facilities, and school leadership.
As a public‑facing role, where relationship building with parents, alumni, and the broader community are critical, the Manager must communicate effectively across constituencies and meet or exceed ambitious financial and participation goals. Success in this role requires professionalism, a collaborative spirit, initiative, strong relationship skills, exceptional writing ability, and comfort managing multiple simultaneous deadlines – delivered with grace, integrity, and a sense of humor.
About Providence High School Providence High School is an independent Catholic school. “Independent” means we are autonomous in what and how we teach, while our unique Catholic identity, mission, and values are rooted in the heritage of our foundresses, the Sisters of Providence. Our intimate campus, shared with Providence St. Joseph Medical Center, in the heart of the entertainment industry, is filled with joy, learning, and a commitment to equity, justice, and wellbeing.
Students are both challenged and well‑supported to grow intellectually, morally, and spiritually. We are intentionally different – operating at the intersection of tradition and innovation – and we invite you to experience for yourself what it means to be a Providence Pioneer.
Employment Status Staff – Full‑Time, Exempt
Work Location On‑Site – Burbank, CA
Schedule Expectations Five days a week with the ability to work occasional evenings/weekends for events and key campaign milestones.
Salary Range (California Pay Transparency Requirement)
$85,000 – $110,000 USD per year.
Final compensation within this range will be determined based on the candidate’s years of relevant experience, education, internal equity considerations and organizational needs. Please note that compensation will be prorated based on the employee’s date of hire and Department of Labor (DOL) classification, including but not limited to full‑time, part‑time, exempt, or non‑exempt status. All compensation is subject to applicable deductions and withholdings in accordance with federal, state, and local laws. Nothing in this job posting shall be construed as a guarantee of any specific wage, benefit, or term of employment.
Mission & Values Alignment Providence High School is committed to fostering a community grounded in:
Compassion
Dignity
Justice
Excellence
Integrity
Employees are expected to demonstrate these values in interactions with students, families, colleagues, and the broader community.
Essential Duties & Responsibilities Annual Giving Strategy & Management
Plan and manage all aspects of the Providence Fund annual campaign, including calendar development, audience segmentation, direct appeals (print and digital), and donor stewardship.
Coordinate campaign and stewardship materials—solicitation letters, emails, social media, website content, impact stories, and event collateral.
Support planning and execution of development events that advance annual giving, stewardship, and community engagement (e.g., Providence Party, donor receptions, parent events).
Track progress toward fundraising and participation goals; deliver clear, timely reports and insights to Development leadership.
Donor Communications & Messaging
Serve as lead writer for annual giving and donor communications, maintaining a mission‑aligned brand voice that is tailored to targeted audiences.
Produce stewardship deliverables such as impact summaries, acknowledgements, and donor updates; ensure consistent, meaningful recognition across channels.
Maintain messaging guidelines and content calendars; integrate data insights to improve relevance and response.
Volunteer Engagement & Partnerships
Recruit, develop, and support volunteer leaders for the Providence Fund.
Collaborate with the Assistant Director of Stewardship and Operations to build and retain a diverse pipeline of volunteers across parent, alumni, grandparent, faculty/staff, and community segments.
Provide volunteers with clear written materials, strategic guidance, regular updates, and a structured calendar for collaboration.
Manage the current volunteer management system that enables solicitors to track outreach and progress across multiple campaigns in real time.
Partner with faculty and staff to coordinate Giving Day participation and promote a strong culture of philanthropy schoolwide.
Identify long‑term opportunities—alumni giving, reunion giving, grandparent engagement, parent of alumni strategies—and develop multiyear plans to pilot, assess, and scale.
Steward volunteers through recognition and appreciation events aligned with Providence’s values of gratitude and community.
Donor Relationship Building
Maintain a visible presence at Providence events and community gatherings throughout the year, including evenings and weekends, serving as a welcoming ambassador for philanthropy.
Manage donor portfolio and tracking system for key solicitors, including the Head of School, Director of Development, and Regents.
Oversee stewardship protocols for the Providence Fund, special initiatives, and planned giving to ensure consistent recognition and timely follow‑up.
Partner with the Development Team to support a healthy prospect pipeline and help identify donors positioned for increased engagement or major giving.
Cross‑Functional Collaboration
Serve as a liaison among Development, Communications, Facilities, and other internal stakeholders for coordinated planning, event execution, and communications workflows.
Work with Finance on accurate gift processing, reconciliation, and vendor contracts related to development initiatives.
Goals, Metrics & Budget Management
In partnership with the Director of Development & External Affairs and school leadership, set annual and multiyear goals for revenue, participation, donor retention, and acquisition.
Monitor progress throughout the year using dashboards and reports; surface data‑driven insights that inform campaign strategy and resource allocation.
Develop and manage the Providence Fund budget, including annual planning.
This job description reflects essential functions and does not encompass all duties that may be assigned.
Qualifications Required
Bachelor’s degree and 5+ years of experience in fundraising, communications, or related nonprofit/education work.
Proven success in annual fund operations, volunteer coordination, donor stewardship, and campaign communications.
Outstanding writing and editing skills with the ability to produce clear, compelling donor communications across print and digital channels.
Strong project management skills; ability to prioritize, problem‑solve, and meet deadlines in a fast‑paced environment.
Proficiency with Raiser's Edge/NXT (or comparable CRM), email marketing tools, social media platforms, and the Microsoft Office Workspace.
Sound judgment, discretion, accuracy, and attention to detail; experience working with large datasets and creating reports.
Collaborative team member with a friendly, constituent‑centered demeanor and growth mindset; able to work independently and cross‑functionally.
Preferred
Advanced degrees
School or nonprofit experience
Familiarity with Adobe Creative Cloud or comparable design software
Mission‑driven experience
Knowledge, Skills & Competencies
Communication skills
Organizational abilities
Cultural competency / student engagement
Collaboration
Professional judgment
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of employees so classified.
Physical & Work Environment Requirements
Prolonged standing or sitting
Lifting up to 20 lbs.
Classroom, office, or production environments
Occasional evening or weekend events
Work Environment At Providence High School, equity, inclusion, and social justice are core to our mission. We are proud to be an equal‑opportunity workplace and embrace difference for the benefit of our students, families, faculty, and staff. Our goal is to create a diverse learning community where every employee is known, cared for, supported, and retained. As such, Providence is committed to maintaining a responsive and inclusive workplace free of discrimination, harassment, violence, and any other abusive conduct. Mindful of our mission to be expressions of God’s healing love, we employ and support people of any race, ancestry or national origin, gender, gender expression, gender identity, sex, sexual orientation, marital status, age, religion, disability, veteran or military status, citizenship, or any other applicable legally protected status with all the rights and privileges generally accorded or made available to all employees of the school.
Background Check & Compliance Requirements
Live Scan fingerprint clearance & CPR/First Aid
TB Testing clearance
Safe Environment training via VIRTUS
Background Check
Child abuse/mandated reporting training
Onboarding documents and compliance with school policies and student safeguarding protocols
Benefits Overview
Medical, dental, and vision coverage
Retirement plan participation
Paid time off and school holidays
Professional development opportunities
Tuition remission (if applicable)
Equal Employment Opportunity Statement Providence High School is an equal employment opportunity employer and makes employment decisions based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, national origin, ancestry, religion, sex, gender identity or expression, sexual orientation, marital status, medical condition, genetic information, disability, age, military or veteran status, or any other status protected by applicable law.
Reasonable Accommodation Statement Providence High School is committed to providing reasonable accommodations to qualified applicants with disabilities. Applicants requiring accommodations during the application process should contact HumanResources@providencehigh.org.
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Department Development
Reports To Director of Development and External Affairs
Position Summary Annual Giving is the cornerstone of philanthropic support at Providence High School (PHS). The Annual Fund & Donor Communications Manager leads this essential work at a pivotal time in the school’s history: a clear multi‑year vision has been set with the approval of the first Strategic Plan. This role strengthens Providence High School’s culture of philanthropy, which will be critical to the success of the initiatives in the Strategic Plan, by leading the strategy, execution, and storytelling for the Providence Fund and donor communications.
This role blends project management, writing, donor stewardship, and cross‑department collaboration to ensure successful annual giving outcomes that advance Providence’s mission and values. The Manager develops compelling campaign communications, oversees annual giving operations, supports donor and volunteer engagement, and partners closely with colleagues across Development, Communications, Finance, Facilities, and school leadership.
As a public‑facing role, where relationship building with parents, alumni, and the broader community are critical, the Manager must communicate effectively across constituencies and meet or exceed ambitious financial and participation goals. Success in this role requires professionalism, a collaborative spirit, initiative, strong relationship skills, exceptional writing ability, and comfort managing multiple simultaneous deadlines – delivered with grace, integrity, and a sense of humor.
About Providence High School Providence High School is an independent Catholic school. “Independent” means we are autonomous in what and how we teach, while our unique Catholic identity, mission, and values are rooted in the heritage of our foundresses, the Sisters of Providence. Our intimate campus, shared with Providence St. Joseph Medical Center, in the heart of the entertainment industry, is filled with joy, learning, and a commitment to equity, justice, and wellbeing.
Students are both challenged and well‑supported to grow intellectually, morally, and spiritually. We are intentionally different – operating at the intersection of tradition and innovation – and we invite you to experience for yourself what it means to be a Providence Pioneer.
Employment Status Staff – Full‑Time, Exempt
Work Location On‑Site – Burbank, CA
Schedule Expectations Five days a week with the ability to work occasional evenings/weekends for events and key campaign milestones.
Salary Range (California Pay Transparency Requirement)
$85,000 – $110,000 USD per year.
Final compensation within this range will be determined based on the candidate’s years of relevant experience, education, internal equity considerations and organizational needs. Please note that compensation will be prorated based on the employee’s date of hire and Department of Labor (DOL) classification, including but not limited to full‑time, part‑time, exempt, or non‑exempt status. All compensation is subject to applicable deductions and withholdings in accordance with federal, state, and local laws. Nothing in this job posting shall be construed as a guarantee of any specific wage, benefit, or term of employment.
Mission & Values Alignment Providence High School is committed to fostering a community grounded in:
Compassion
Dignity
Justice
Excellence
Integrity
Employees are expected to demonstrate these values in interactions with students, families, colleagues, and the broader community.
Essential Duties & Responsibilities Annual Giving Strategy & Management
Plan and manage all aspects of the Providence Fund annual campaign, including calendar development, audience segmentation, direct appeals (print and digital), and donor stewardship.
Coordinate campaign and stewardship materials—solicitation letters, emails, social media, website content, impact stories, and event collateral.
Support planning and execution of development events that advance annual giving, stewardship, and community engagement (e.g., Providence Party, donor receptions, parent events).
Track progress toward fundraising and participation goals; deliver clear, timely reports and insights to Development leadership.
Donor Communications & Messaging
Serve as lead writer for annual giving and donor communications, maintaining a mission‑aligned brand voice that is tailored to targeted audiences.
Produce stewardship deliverables such as impact summaries, acknowledgements, and donor updates; ensure consistent, meaningful recognition across channels.
Maintain messaging guidelines and content calendars; integrate data insights to improve relevance and response.
Volunteer Engagement & Partnerships
Recruit, develop, and support volunteer leaders for the Providence Fund.
Collaborate with the Assistant Director of Stewardship and Operations to build and retain a diverse pipeline of volunteers across parent, alumni, grandparent, faculty/staff, and community segments.
Provide volunteers with clear written materials, strategic guidance, regular updates, and a structured calendar for collaboration.
Manage the current volunteer management system that enables solicitors to track outreach and progress across multiple campaigns in real time.
Partner with faculty and staff to coordinate Giving Day participation and promote a strong culture of philanthropy schoolwide.
Identify long‑term opportunities—alumni giving, reunion giving, grandparent engagement, parent of alumni strategies—and develop multiyear plans to pilot, assess, and scale.
Steward volunteers through recognition and appreciation events aligned with Providence’s values of gratitude and community.
Donor Relationship Building
Maintain a visible presence at Providence events and community gatherings throughout the year, including evenings and weekends, serving as a welcoming ambassador for philanthropy.
Manage donor portfolio and tracking system for key solicitors, including the Head of School, Director of Development, and Regents.
Oversee stewardship protocols for the Providence Fund, special initiatives, and planned giving to ensure consistent recognition and timely follow‑up.
Partner with the Development Team to support a healthy prospect pipeline and help identify donors positioned for increased engagement or major giving.
Cross‑Functional Collaboration
Serve as a liaison among Development, Communications, Facilities, and other internal stakeholders for coordinated planning, event execution, and communications workflows.
Work with Finance on accurate gift processing, reconciliation, and vendor contracts related to development initiatives.
Goals, Metrics & Budget Management
In partnership with the Director of Development & External Affairs and school leadership, set annual and multiyear goals for revenue, participation, donor retention, and acquisition.
Monitor progress throughout the year using dashboards and reports; surface data‑driven insights that inform campaign strategy and resource allocation.
Develop and manage the Providence Fund budget, including annual planning.
This job description reflects essential functions and does not encompass all duties that may be assigned.
Qualifications Required
Bachelor’s degree and 5+ years of experience in fundraising, communications, or related nonprofit/education work.
Proven success in annual fund operations, volunteer coordination, donor stewardship, and campaign communications.
Outstanding writing and editing skills with the ability to produce clear, compelling donor communications across print and digital channels.
Strong project management skills; ability to prioritize, problem‑solve, and meet deadlines in a fast‑paced environment.
Proficiency with Raiser's Edge/NXT (or comparable CRM), email marketing tools, social media platforms, and the Microsoft Office Workspace.
Sound judgment, discretion, accuracy, and attention to detail; experience working with large datasets and creating reports.
Collaborative team member with a friendly, constituent‑centered demeanor and growth mindset; able to work independently and cross‑functionally.
Preferred
Advanced degrees
School or nonprofit experience
Familiarity with Adobe Creative Cloud or comparable design software
Mission‑driven experience
Knowledge, Skills & Competencies
Communication skills
Organizational abilities
Cultural competency / student engagement
Collaboration
Professional judgment
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of employees so classified.
Physical & Work Environment Requirements
Prolonged standing or sitting
Lifting up to 20 lbs.
Classroom, office, or production environments
Occasional evening or weekend events
Work Environment At Providence High School, equity, inclusion, and social justice are core to our mission. We are proud to be an equal‑opportunity workplace and embrace difference for the benefit of our students, families, faculty, and staff. Our goal is to create a diverse learning community where every employee is known, cared for, supported, and retained. As such, Providence is committed to maintaining a responsive and inclusive workplace free of discrimination, harassment, violence, and any other abusive conduct. Mindful of our mission to be expressions of God’s healing love, we employ and support people of any race, ancestry or national origin, gender, gender expression, gender identity, sex, sexual orientation, marital status, age, religion, disability, veteran or military status, citizenship, or any other applicable legally protected status with all the rights and privileges generally accorded or made available to all employees of the school.
Background Check & Compliance Requirements
Live Scan fingerprint clearance & CPR/First Aid
TB Testing clearance
Safe Environment training via VIRTUS
Background Check
Child abuse/mandated reporting training
Onboarding documents and compliance with school policies and student safeguarding protocols
Benefits Overview
Medical, dental, and vision coverage
Retirement plan participation
Paid time off and school holidays
Professional development opportunities
Tuition remission (if applicable)
Equal Employment Opportunity Statement Providence High School is an equal employment opportunity employer and makes employment decisions based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, national origin, ancestry, religion, sex, gender identity or expression, sexual orientation, marital status, medical condition, genetic information, disability, age, military or veteran status, or any other status protected by applicable law.
Reasonable Accommodation Statement Providence High School is committed to providing reasonable accommodations to qualified applicants with disabilities. Applicants requiring accommodations during the application process should contact HumanResources@providencehigh.org.
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