Records Specialist I
Calista Brice Holding Company, Portland, ME, United States
Records Specialist I
Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Brice Companies are a family of businesses providing civil construction, marine services, equipment rentals and quarry materials. We complete projects in remote locations throughout Alaska, continually performing exceptional work through the challenging conditions of these regions. Our outstanding reputation is built on the foundation of getting the job done, regardless of the obstacles and doing it right the first time, on deadline and on budget. As the Records Specialist I, you will work on-site in Portland, Maine and support Brice's program with U.S. Army Corps of Engineers (USACE) environmental records management contracts with periodic travel to U.S. Government Facilities. You should have personal initiative and strong organizational skills as this position requires assistance with multiple USACE environmental records management contracts simultaneously. You will assist with various aspects of project deliverables to include document review, coding, and preparation of hard copy and electronic library documents for submittal to USACE. How will you do it? Categorizing documents according to established Comprehensive, Environmental Response, Compensation, and Liability Act (CERCLA) records management categories for inclusion in Microsoft Access and web-based records management databases. Overseeing and tracking document scanning vendors. Coding documents into Microsoft Access and web-based records management databases to include the document date, author, recipient, type, title, and number of pages. Reviewing documents in accordance with established guidelines to identify privileged and personally identifiable information that will need to be redacted prior to release for public review. Compiling hard copy and electronic deliverables, which may include generating and applying hard copy box and document labels, verifying hyperlinks in Microsoft Excel indexes link to the correct documents, bookmarking PDFs, and preparing shipping labels. Maintaining hard copy and electronic project files according to contract requirements. Traveling to client job sites nationwide to review and organize environmental records according to the CERCLA process. Performing other office- and position-specific duties as assigned. Supervisory Responsibilities: This role does not have any supervisory responsibilities. Knowledge, Skills & Abilities: Proficiency in Adobe Acrobat, Microsoft SharePoint, Microsoft Office Suite including Outlook, Access, Excel, and Word. Strong organizational and time-management skills with ability to prioritize work on multiple projects. Strong analytical skills and a high level of attention to detail. General knowledge of research methods. Ability to perform basic research and analysis and prepare written summary of findings. Excellent oral and written communication skills, and ability to multi-task and manage time. Excellent interpersonal skills to work effectively and cooperatively with all levels staff. Ability to work in a fast-paced, team-oriented environment. Must be flexible, adaptable, positive. Ability to pass a background check to obtain a government-issued identification card to access records management databases. Who is Brice Integrated looking for? Minimum Qualifications: 1 to 3 years of related work experience. Valid state driver's License and qualified to operate a vehicle under the conditions of Brice Integrated's Driving Policy. Ability to pass a drug, driving, and background screenings. Preferred Qualifications: Bachelor's degree in a research-oriented field preferred, or equivalent combination of education and work experience. Experience in federal government projects preferred. Experience in the environmental industry is preferred. More reasons you will love working with Brice Integrated: Competitive wages and bonus programs
We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals. Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies. Tuition reimbursement. Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP. Dental and Vision Insurance. Employee Assistance Program for you and your family. Company paid Life Insurance, AD&D, LTD. Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.) 10 Regular Holidays, 1 Bonus
Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year. 401(K) match at $0.50 on the dollar up to 6% of your contribution. Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Brice Companies are a family of businesses providing civil construction, marine services, equipment rentals and quarry materials. We complete projects in remote locations throughout Alaska, continually performing exceptional work through the challenging conditions of these regions. Our outstanding reputation is built on the foundation of getting the job done, regardless of the obstacles and doing it right the first time, on deadline and on budget. As the Records Specialist I, you will work on-site in Portland, Maine and support Brice's program with U.S. Army Corps of Engineers (USACE) environmental records management contracts with periodic travel to U.S. Government Facilities. You should have personal initiative and strong organizational skills as this position requires assistance with multiple USACE environmental records management contracts simultaneously. You will assist with various aspects of project deliverables to include document review, coding, and preparation of hard copy and electronic library documents for submittal to USACE. How will you do it? Categorizing documents according to established Comprehensive, Environmental Response, Compensation, and Liability Act (CERCLA) records management categories for inclusion in Microsoft Access and web-based records management databases. Overseeing and tracking document scanning vendors. Coding documents into Microsoft Access and web-based records management databases to include the document date, author, recipient, type, title, and number of pages. Reviewing documents in accordance with established guidelines to identify privileged and personally identifiable information that will need to be redacted prior to release for public review. Compiling hard copy and electronic deliverables, which may include generating and applying hard copy box and document labels, verifying hyperlinks in Microsoft Excel indexes link to the correct documents, bookmarking PDFs, and preparing shipping labels. Maintaining hard copy and electronic project files according to contract requirements. Traveling to client job sites nationwide to review and organize environmental records according to the CERCLA process. Performing other office- and position-specific duties as assigned. Supervisory Responsibilities: This role does not have any supervisory responsibilities. Knowledge, Skills & Abilities: Proficiency in Adobe Acrobat, Microsoft SharePoint, Microsoft Office Suite including Outlook, Access, Excel, and Word. Strong organizational and time-management skills with ability to prioritize work on multiple projects. Strong analytical skills and a high level of attention to detail. General knowledge of research methods. Ability to perform basic research and analysis and prepare written summary of findings. Excellent oral and written communication skills, and ability to multi-task and manage time. Excellent interpersonal skills to work effectively and cooperatively with all levels staff. Ability to work in a fast-paced, team-oriented environment. Must be flexible, adaptable, positive. Ability to pass a background check to obtain a government-issued identification card to access records management databases. Who is Brice Integrated looking for? Minimum Qualifications: 1 to 3 years of related work experience. Valid state driver's License and qualified to operate a vehicle under the conditions of Brice Integrated's Driving Policy. Ability to pass a drug, driving, and background screenings. Preferred Qualifications: Bachelor's degree in a research-oriented field preferred, or equivalent combination of education and work experience. Experience in federal government projects preferred. Experience in the environmental industry is preferred. More reasons you will love working with Brice Integrated: Competitive wages and bonus programs
We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals. Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies. Tuition reimbursement. Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP. Dental and Vision Insurance. Employee Assistance Program for you and your family. Company paid Life Insurance, AD&D, LTD. Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.) 10 Regular Holidays, 1 Bonus
Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year. 401(K) match at $0.50 on the dollar up to 6% of your contribution. Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.