Property Manager
The Yard, New York, NY, United States
Assistant Property Manager • New York, NY
The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.
Job Summary The Assistant Property Manager will assist in all aspects of the administration and property management of the building, with the goal of enabling residents to live permanently and as safely and independently as possible.
Job Duties & Responsibilities Administrative Assistance
Assist manager in maintaining active personnel files: Vacation requests, time taken (sick leave, personal days, etc.)
Assist Manager with staff meetings, tenant / staff complaints and performance evaluations when needed
Responsible for taking and maintaining minutes of all meetings
Assist PM in oversight of maintenance staff
Assist in supervising front desk personnel
Ensure that 24-hour shifts are covered as per union contract
Maintain all leave time requests
Process timesheets and submit them in a timely manner
Ensure that all supplies including forms are maintained
Ensure that personnel are cleaning and maintaining front desk area
Assist Manager with Social Service staff interface
Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents
Act as liaison between tenants and staff in building manager’s absence
Assist Manager with Housing Court Hearings/Trials
Office/Building Management
Manage general office functions.
Establish a 1:1 professional relationship with tenants
Assist manager in responding to building violations and coordinate with Contractors and Euclid Hall staff to clear violations
Assist manager with rent collection and arrears pursuit
Reaching out to Contractors for quotes and estimates
Office Administration
Maintenance and distribution of all management office lists related to tenants, vendors, staff, and miscellaneous documents
Preparation and distribution of exterminator list to Front Desk
Ordering supplies when needed: key blanks, appliance parts, office, cleaning, and maintenance equipment
Document vendor repair work
Maintain related contract files
Document problems encountered, & proposed resolutions
Maintain Certificates Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired
Perform move-ins and move-outs, rent changes, activity notes and legal updates in Real Page
Assist manager with maintaining tenant’s files consisting of
Lease.
Section 8 and other income certifications.
Legal correspondence.
Work orders.
Maintaining monthly, quarterly, and yearly reports
Building Maintenance & Purchasing
Assist manager and Superintendent with the general maintenance function of the premises
Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff
Conduct regular inspection of boiler, elevator, fuel storage tanks (If applicable), sprinkler, standpipes, etc.
Maintaining clear identification of all building systems; for example, plumbing valves, sprinkler standpipes, etc.
Enforce recycling and garbage regulations
Ensure the Extermination List is maintained and updated monthly, and Contracts are following contract agreements
Keep orderly and stock maintenance supplies
Make bank deposits weekly or as needed
Distribute employee checks
Collect all rent checks and money orders from rent deposit box and process
Review and process invoices for payment
Required Knowledge, Skills & Abilities Strong communication skills, math skills and computer literacy, including Microsoft Word, Excel and Outlook
Emotionally, mentally, and physically able to perform job responsibilities
Participate as a member of a team to establish and maintain high levels of care, respect for, and communication with tenants and staff
Working cooperatively with other staff members
Attend training sessions and conferences as required for enhancement of job skills
Implementing emergency procedures as necessary
Assisting with other duties as directed
Required and Preferred Education, Experience and Credentials A minimum of two years of experience working with senior adults preferred
Associate or bachelor’s degree strongly preferred
Physical Requirements Must be able to sit, stand, walk, and bend
Must be able to lift 25 lbs.
Benefits Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.
EEO Policy or Statement WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.
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Job Summary The Assistant Property Manager will assist in all aspects of the administration and property management of the building, with the goal of enabling residents to live permanently and as safely and independently as possible.
Job Duties & Responsibilities Administrative Assistance
Assist manager in maintaining active personnel files: Vacation requests, time taken (sick leave, personal days, etc.)
Assist Manager with staff meetings, tenant / staff complaints and performance evaluations when needed
Responsible for taking and maintaining minutes of all meetings
Assist PM in oversight of maintenance staff
Assist in supervising front desk personnel
Ensure that 24-hour shifts are covered as per union contract
Maintain all leave time requests
Process timesheets and submit them in a timely manner
Ensure that all supplies including forms are maintained
Ensure that personnel are cleaning and maintaining front desk area
Assist Manager with Social Service staff interface
Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents
Act as liaison between tenants and staff in building manager’s absence
Assist Manager with Housing Court Hearings/Trials
Office/Building Management
Manage general office functions.
Establish a 1:1 professional relationship with tenants
Assist manager in responding to building violations and coordinate with Contractors and Euclid Hall staff to clear violations
Assist manager with rent collection and arrears pursuit
Reaching out to Contractors for quotes and estimates
Office Administration
Maintenance and distribution of all management office lists related to tenants, vendors, staff, and miscellaneous documents
Preparation and distribution of exterminator list to Front Desk
Ordering supplies when needed: key blanks, appliance parts, office, cleaning, and maintenance equipment
Document vendor repair work
Maintain related contract files
Document problems encountered, & proposed resolutions
Maintain Certificates Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired
Perform move-ins and move-outs, rent changes, activity notes and legal updates in Real Page
Assist manager with maintaining tenant’s files consisting of
Lease.
Section 8 and other income certifications.
Legal correspondence.
Work orders.
Maintaining monthly, quarterly, and yearly reports
Building Maintenance & Purchasing
Assist manager and Superintendent with the general maintenance function of the premises
Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff
Conduct regular inspection of boiler, elevator, fuel storage tanks (If applicable), sprinkler, standpipes, etc.
Maintaining clear identification of all building systems; for example, plumbing valves, sprinkler standpipes, etc.
Enforce recycling and garbage regulations
Ensure the Extermination List is maintained and updated monthly, and Contracts are following contract agreements
Keep orderly and stock maintenance supplies
Make bank deposits weekly or as needed
Distribute employee checks
Collect all rent checks and money orders from rent deposit box and process
Review and process invoices for payment
Required Knowledge, Skills & Abilities Strong communication skills, math skills and computer literacy, including Microsoft Word, Excel and Outlook
Emotionally, mentally, and physically able to perform job responsibilities
Participate as a member of a team to establish and maintain high levels of care, respect for, and communication with tenants and staff
Working cooperatively with other staff members
Attend training sessions and conferences as required for enhancement of job skills
Implementing emergency procedures as necessary
Assisting with other duties as directed
Required and Preferred Education, Experience and Credentials A minimum of two years of experience working with senior adults preferred
Associate or bachelor’s degree strongly preferred
Physical Requirements Must be able to sit, stand, walk, and bend
Must be able to lift 25 lbs.
Benefits Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.
EEO Policy or Statement WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.
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