Purchasing Agent
UNC Health, Goldsboro, NC, United States
Overview
Description
The Purchasing Agent provides purchasing support for the hospital with an emphasis on delivering high quality, low-cost care. Uses the Lawson purchasing systems to order approved supplies and capital equipment at the best prices allowed by hospital contracts and resolves issues in ordering (such as back-orders, pricing, and quantity discrepancies) to support excellent and efficient patient care on a daily basis. Ensures quality and timeliness of delivery of all items ordered.
Responsibilities
Reviews and edits Lawson purchase requisitions prior to placing orders, ensuring best pricing, necessity, accurate information, correct department and expense codes, clear routing instructions, and appropriate signatures.
Contacts service vendor for copier machine repairs within 1 business day and follows up to ensure service has been provided and machine is functioning properly.
Maintains control over the Materials Management credit card in compliance with the UNC Health Care credit card policy.
Validates pricing, terms, and quantities on incoming invoices; resolves differences with Accounts Payable and vendors to minimize materials costs and late charges, involving supervisor as needed.
Handles returns, shortages, and backorders efficiently; obtains authorization numbers for items to be returned, reports shortages to vendors, notifies department leaders of back‑order status, and works to resolve supply issues based on urgency for best patient outcomes.
Monitors changes in price or unit of measure and submits updates to the dictionary for the shared service center.
For capital service and projects, coordinates with accounting to tag items, records purchases as agreed, and facilitates item tracking; coordinates with Accounting on asset retirements to remove assets from records and reports disposition (sale or trash).
Uses GPO to verify pricing and contracts.
Processes capital purchase orders, ensuring all required information is captured on the cover sheet and all approvals are in place.
Scans and submits copies of purchase orders, pricing agreements, service contracts, and company documentation to MediTract for inclusion in capital, service, and capital projects.
Maintains control over the Materials Management Petty Cash account in compliance with the Wayne UNC Health Care cash policy.
Demonstrates professional and ethical methods when meeting sales representatives and teammates; adheres to Vendor Guidelines and the policy prohibiting acceptance of gifts.
Involves supervisor when assistance is needed and keeps supervisor updated on concerns or problems.
Supports year‑end inventory activities.
Education Associate’s degree in accounting, business administration, finance, health administration, or related field required. Consideration will be given to equivalent combinations of education, training, and experience.
Licensure/Certification None.
Experience Minimum two years’ experience in a purchasing role preferred.
Knowledge, Skills And Abilities
Knowledge of Lawson or other procurement systems preferred.
Considerable knowledge to research and evaluate a variety of products.
Strong customer service and interpersonal skills.
Attention to detail and good organizational skills.
Proficiency with MS Office and ability to learn new software rapidly.
Ability to read, write, and communicate effectively in English.
Job Details
Legal Employer: Wayne Health
Entity: Wayne UNC Health Care
Organization Unit: Materials Management
Work Type: Full Time
Standard Hours Per Week: 40.0
Work Assignment Type: Onsite
Work Schedule: Day Job
Location: WAYNE MED
Exempt From Overtime: No
Valid NC Driver’s License: No
If driving a Wayne UNC Vehicle, must be 21 years old and MVR must be approved by Risk Management.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran, or political affiliation.
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The Purchasing Agent provides purchasing support for the hospital with an emphasis on delivering high quality, low-cost care. Uses the Lawson purchasing systems to order approved supplies and capital equipment at the best prices allowed by hospital contracts and resolves issues in ordering (such as back-orders, pricing, and quantity discrepancies) to support excellent and efficient patient care on a daily basis. Ensures quality and timeliness of delivery of all items ordered.
Responsibilities
Reviews and edits Lawson purchase requisitions prior to placing orders, ensuring best pricing, necessity, accurate information, correct department and expense codes, clear routing instructions, and appropriate signatures.
Contacts service vendor for copier machine repairs within 1 business day and follows up to ensure service has been provided and machine is functioning properly.
Maintains control over the Materials Management credit card in compliance with the UNC Health Care credit card policy.
Validates pricing, terms, and quantities on incoming invoices; resolves differences with Accounts Payable and vendors to minimize materials costs and late charges, involving supervisor as needed.
Handles returns, shortages, and backorders efficiently; obtains authorization numbers for items to be returned, reports shortages to vendors, notifies department leaders of back‑order status, and works to resolve supply issues based on urgency for best patient outcomes.
Monitors changes in price or unit of measure and submits updates to the dictionary for the shared service center.
For capital service and projects, coordinates with accounting to tag items, records purchases as agreed, and facilitates item tracking; coordinates with Accounting on asset retirements to remove assets from records and reports disposition (sale or trash).
Uses GPO to verify pricing and contracts.
Processes capital purchase orders, ensuring all required information is captured on the cover sheet and all approvals are in place.
Scans and submits copies of purchase orders, pricing agreements, service contracts, and company documentation to MediTract for inclusion in capital, service, and capital projects.
Maintains control over the Materials Management Petty Cash account in compliance with the Wayne UNC Health Care cash policy.
Demonstrates professional and ethical methods when meeting sales representatives and teammates; adheres to Vendor Guidelines and the policy prohibiting acceptance of gifts.
Involves supervisor when assistance is needed and keeps supervisor updated on concerns or problems.
Supports year‑end inventory activities.
Education Associate’s degree in accounting, business administration, finance, health administration, or related field required. Consideration will be given to equivalent combinations of education, training, and experience.
Licensure/Certification None.
Experience Minimum two years’ experience in a purchasing role preferred.
Knowledge, Skills And Abilities
Knowledge of Lawson or other procurement systems preferred.
Considerable knowledge to research and evaluate a variety of products.
Strong customer service and interpersonal skills.
Attention to detail and good organizational skills.
Proficiency with MS Office and ability to learn new software rapidly.
Ability to read, write, and communicate effectively in English.
Job Details
Legal Employer: Wayne Health
Entity: Wayne UNC Health Care
Organization Unit: Materials Management
Work Type: Full Time
Standard Hours Per Week: 40.0
Work Assignment Type: Onsite
Work Schedule: Day Job
Location: WAYNE MED
Exempt From Overtime: No
Valid NC Driver’s License: No
If driving a Wayne UNC Vehicle, must be 21 years old and MVR must be approved by Risk Management.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran, or political affiliation.
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