Associate II, Real Estate & Support
FNBO, Omaha, NE, United States
At FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.
Summary Of The Job
Join FNBO's Buildings division as a strategic real estate professional who will serve as our lease portfolio expert across our 120-branch network spanning 9 Midwestern states. In this pivotal role, you'll negotiate high-value commercial leases, leverage cutting-edge AI technology to enhance lease administration, and serve as the central authority on our real estate portfolio. You'll build meaningful relationships with landlords, tenants, and internal stakeholders while driving operational excellence and cost efficiency in our real estate operations. This role offers the unique opportunity to blend traditional commercial real estate expertise with innovative technology adoption, making a measurable impact on FNBO's facility operations and bottom line. About This Role
Lease Negotiation & Administration
Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements Conduct market analysis to review competitive rent information and adjust lease terms accordingly Obtain landlord approvals for major renovations, alterations, and capital improvements Manage insurance compliance for all tenant and landlord relationships
Lease Database Management & AI Innovation
Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones Support continuous improvement in lease management processes through technology adoption and best practices
Financial Administration - Rent Payables & Receivables
Manage all financial aspects of third-party tenant rent, including adjustments and collections Generate and deliver annual operating expense reconciliations for third-party tenants with accuracy and timeliness Process and verify all rent payments for leased space, ensuring timely payment and correct amounts in partnership with Accounting Review and analyze annual operating expense reconciliations for all leased properties, identifying discrepancies and cost-saving opportunities
Business Intelligence & Reporting
Create and deliver standardized and ad hoc management reporting to support strategic decision-making: Annual Lease Schedule OCC/Federal Reserve Joint Examination reports Rent Rolls and comprehensive lease analytics Cost analysis and portfolio performance metrics Provide insights through data analysis that inform real estate strategy and budgeting
Utility Account Optimization
Partner with third-party vendors to manage utility account setups for new locations and closures Ensure timely processing of all utility invoices and prevent service interruptions Analyze utility data to identify cost-saving opportunities and efficiency improvements Monitor and minimize late fees and service penalties
Contract & Purchase Order Coordination
Collaborate with Buildings teams and Enterprise Sourcing to establish blanket purchase orders for new vendor contracts supporting recurring services and projects Maintain accuracy of all purchase orders when contracts are amended or terminated Ensure seamless vendor transitions and uninterrupted service delivery
Qualifications
The Ideal Candidate for This Role
Required
Bachelor's degree in Real Estate, Business Administration, Finance, or related field 5+ years of commercial real estate lease administration experience, including:
Negotiating, reviewing, and preparing lease agreements and amendments Managing lease portfolios with demonstrated success in securing favorable terms
Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis) Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs Excellent written and verbal communication skills for negotiation and stakeholder management Highly Desired
Experience with lease administration software (Archibus or similar platforms) Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management Professional certification such as RPA (Real Property Administrator), or paralegal certification Financial analysis and budgeting experience related to real estate operations Project management experience coordinating cross-functional teams Vendor relationship management and contract negotiation expertise CORE COMPETENCIES & PROFESSIONAL EXPECTATIONS
Exhibit professional behavior and be proactive and respectful in all relationships with internal and external stakeholders Promote positive, constructive, collaborative working relationships with all staff members Exercise willingness to serve as a resource to colleagues, sharing expertise and supporting team success Practice FNBO values and actively support organizational goals and strategic plans Proactively work to improve team and organizational effectiveness through innovation and best practices Complete special projects as assigned within established timeframes Demonstrate accountability for continuous best efforts to deliver exceptional results Key Attributes for Success
Strategic thinking balanced with attention to detail Strong business acumen with understanding of financial impacts Adaptability and flexibility in a dynamic environment Integrity and ethical judgment in all dealings Solution-oriented mindset with creative problem-solving abilities Technology embracing attitude with eagerness to learn new tools Candidates must possess unrestricted work authorization and not require future sponsorship. Compensation
Compensation range (base pay): $63,288.00-$104,425.00. This role may have a specific starting pay within this range. Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level. Work Environment
It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs. Benefits Overview
Medical, Dental, Vision Insurance 401k, With Matching Contributions Time Off Programs Health Savings Account (HSA)/Dependent Care Employee Banking Growth Opportunities Tuition Assistance Short-Term/Long-Term Disability Insurance Job number: R-20260552 Equal Opportunity & Belonging
FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey. Learn more here. FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. Click here to download 'EEO is The Law' Self-Print Poster Click here to download 'EEO is The Law' Supplement for Federal Contractors Click here to download 'EEO is The Law' GINA Supplement FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants) Application Deadline
All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.
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Join FNBO's Buildings division as a strategic real estate professional who will serve as our lease portfolio expert across our 120-branch network spanning 9 Midwestern states. In this pivotal role, you'll negotiate high-value commercial leases, leverage cutting-edge AI technology to enhance lease administration, and serve as the central authority on our real estate portfolio. You'll build meaningful relationships with landlords, tenants, and internal stakeholders while driving operational excellence and cost efficiency in our real estate operations. This role offers the unique opportunity to blend traditional commercial real estate expertise with innovative technology adoption, making a measurable impact on FNBO's facility operations and bottom line. About This Role
Lease Negotiation & Administration
Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements Conduct market analysis to review competitive rent information and adjust lease terms accordingly Obtain landlord approvals for major renovations, alterations, and capital improvements Manage insurance compliance for all tenant and landlord relationships
Lease Database Management & AI Innovation
Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones Support continuous improvement in lease management processes through technology adoption and best practices
Financial Administration - Rent Payables & Receivables
Manage all financial aspects of third-party tenant rent, including adjustments and collections Generate and deliver annual operating expense reconciliations for third-party tenants with accuracy and timeliness Process and verify all rent payments for leased space, ensuring timely payment and correct amounts in partnership with Accounting Review and analyze annual operating expense reconciliations for all leased properties, identifying discrepancies and cost-saving opportunities
Business Intelligence & Reporting
Create and deliver standardized and ad hoc management reporting to support strategic decision-making: Annual Lease Schedule OCC/Federal Reserve Joint Examination reports Rent Rolls and comprehensive lease analytics Cost analysis and portfolio performance metrics Provide insights through data analysis that inform real estate strategy and budgeting
Utility Account Optimization
Partner with third-party vendors to manage utility account setups for new locations and closures Ensure timely processing of all utility invoices and prevent service interruptions Analyze utility data to identify cost-saving opportunities and efficiency improvements Monitor and minimize late fees and service penalties
Contract & Purchase Order Coordination
Collaborate with Buildings teams and Enterprise Sourcing to establish blanket purchase orders for new vendor contracts supporting recurring services and projects Maintain accuracy of all purchase orders when contracts are amended or terminated Ensure seamless vendor transitions and uninterrupted service delivery
Qualifications
The Ideal Candidate for This Role
Required
Bachelor's degree in Real Estate, Business Administration, Finance, or related field 5+ years of commercial real estate lease administration experience, including:
Negotiating, reviewing, and preparing lease agreements and amendments Managing lease portfolios with demonstrated success in securing favorable terms
Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis) Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs Excellent written and verbal communication skills for negotiation and stakeholder management Highly Desired
Experience with lease administration software (Archibus or similar platforms) Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management Professional certification such as RPA (Real Property Administrator), or paralegal certification Financial analysis and budgeting experience related to real estate operations Project management experience coordinating cross-functional teams Vendor relationship management and contract negotiation expertise CORE COMPETENCIES & PROFESSIONAL EXPECTATIONS
Exhibit professional behavior and be proactive and respectful in all relationships with internal and external stakeholders Promote positive, constructive, collaborative working relationships with all staff members Exercise willingness to serve as a resource to colleagues, sharing expertise and supporting team success Practice FNBO values and actively support organizational goals and strategic plans Proactively work to improve team and organizational effectiveness through innovation and best practices Complete special projects as assigned within established timeframes Demonstrate accountability for continuous best efforts to deliver exceptional results Key Attributes for Success
Strategic thinking balanced with attention to detail Strong business acumen with understanding of financial impacts Adaptability and flexibility in a dynamic environment Integrity and ethical judgment in all dealings Solution-oriented mindset with creative problem-solving abilities Technology embracing attitude with eagerness to learn new tools Candidates must possess unrestricted work authorization and not require future sponsorship. Compensation
Compensation range (base pay): $63,288.00-$104,425.00. This role may have a specific starting pay within this range. Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level. Work Environment
It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs. Benefits Overview
Medical, Dental, Vision Insurance 401k, With Matching Contributions Time Off Programs Health Savings Account (HSA)/Dependent Care Employee Banking Growth Opportunities Tuition Assistance Short-Term/Long-Term Disability Insurance Job number: R-20260552 Equal Opportunity & Belonging
FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey. Learn more here. FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. Click here to download 'EEO is The Law' Self-Print Poster Click here to download 'EEO is The Law' Supplement for Federal Contractors Click here to download 'EEO is The Law' GINA Supplement FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants) Application Deadline
All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.
#J-18808-Ljbffr