Property Associate
Aston Carter, Columbia, MD, United States
Job Title: Property Associate
Job Description
The Property Associate ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. In this role, the Property Associate will also provide accounting support, maintaining positive relations between tenants and clients, always providing superior customer service. The Property Associate role is based on-site, with local market requirements that may vary.
Responsibilities
Participate in processing accounts payable by reviewing and coding invoices for payment.
Assist with accounts receivable tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
Maintain general office organization.
Sort, organize, and distribute incoming mail, as well as prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile, and prepare reports for distribution.
Create and maintain accurate and organized physical and virtual filing systems.
Update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events, and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure tenant and contractor certificates of insurance are accurate and meet defined standards.
Track expiration dates for tenant and contractor certificates of insurance and provide advance notice of upcoming expirations.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record‑keeping.
Participate in the new tenant welcome and orientation program and assist with move‑in/move‑out procedures.
Track and coordinate access card activation and deactivation as needed.
Assist the property team in developing and implementing property and employee manuals.
Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
Document incidents of potential property and equipment liability and forward information to risk management personnel.
Gather W-9 forms from vendors and assist in new vendor setups as needed.
Assist team members with property budget preparation and recurring reporting.
Support engineers with recording and billing monthly utility meter readings, as appropriate.
Assist with vendor contract creation, execution, and tracking as requested.
Provide general and ad‑hoc administrative support to the property as needed.
Perform any other duties and tasks assigned.
Essential Skills
High school diploma required, Bachelor's degree preferred.
Minimum of 1 year of experience in commercial real estate, property team, or office management.
Proficient knowledge of Microsoft Office Suite.
Advanced oral and written communication skills.
Strong attention to detail and organizational skills.
Ability to manage multiple projects under pressure.
Ability to work autonomously or as part of a team.
Ability to calculate figures and percentages.
Capable of developing effective and constructive solutions.
Comfortable with change and uncertainty.
Additional Skills & Qualifications
Project management, construction management, and project coordination skills.
Commercial experience only.
Experience in commercial construction.
Work Environment The work environment includes regular sitting for long periods, frequent standing, walking, and reaching. The role involves reading video display terminals and lifting up to thirty‑five (35) pounds. The position requires using keyboards and accessing stairwells during emergencies. The work environment is supportive, caring, and diverse, with a focus on growth and well-being. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.
Job Type & Location This is a Contract position based out of Columbia, MD.
Pay and Benefits The pay range for this position is $28.00 – $32.00 per hour.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Columbia, MD.
Application Deadline: This position is anticipated to close on Mar 31, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email
astoncarteraccommodation@astoncarter.com
for other accommodation options.
#J-18808-Ljbffr
Responsibilities
Participate in processing accounts payable by reviewing and coding invoices for payment.
Assist with accounts receivable tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
Maintain general office organization.
Sort, organize, and distribute incoming mail, as well as prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile, and prepare reports for distribution.
Create and maintain accurate and organized physical and virtual filing systems.
Update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events, and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure tenant and contractor certificates of insurance are accurate and meet defined standards.
Track expiration dates for tenant and contractor certificates of insurance and provide advance notice of upcoming expirations.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record‑keeping.
Participate in the new tenant welcome and orientation program and assist with move‑in/move‑out procedures.
Track and coordinate access card activation and deactivation as needed.
Assist the property team in developing and implementing property and employee manuals.
Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
Document incidents of potential property and equipment liability and forward information to risk management personnel.
Gather W-9 forms from vendors and assist in new vendor setups as needed.
Assist team members with property budget preparation and recurring reporting.
Support engineers with recording and billing monthly utility meter readings, as appropriate.
Assist with vendor contract creation, execution, and tracking as requested.
Provide general and ad‑hoc administrative support to the property as needed.
Perform any other duties and tasks assigned.
Essential Skills
High school diploma required, Bachelor's degree preferred.
Minimum of 1 year of experience in commercial real estate, property team, or office management.
Proficient knowledge of Microsoft Office Suite.
Advanced oral and written communication skills.
Strong attention to detail and organizational skills.
Ability to manage multiple projects under pressure.
Ability to work autonomously or as part of a team.
Ability to calculate figures and percentages.
Capable of developing effective and constructive solutions.
Comfortable with change and uncertainty.
Additional Skills & Qualifications
Project management, construction management, and project coordination skills.
Commercial experience only.
Experience in commercial construction.
Work Environment The work environment includes regular sitting for long periods, frequent standing, walking, and reaching. The role involves reading video display terminals and lifting up to thirty‑five (35) pounds. The position requires using keyboards and accessing stairwells during emergencies. The work environment is supportive, caring, and diverse, with a focus on growth and well-being. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.
Job Type & Location This is a Contract position based out of Columbia, MD.
Pay and Benefits The pay range for this position is $28.00 – $32.00 per hour.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Columbia, MD.
Application Deadline: This position is anticipated to close on Mar 31, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email
astoncarteraccommodation@astoncarter.com
for other accommodation options.
#J-18808-Ljbffr