Purchasing Specialist (Hybrid: Mon/Fri Remote)
Vontier, New York, NY, United States
Purchasing Specialist
As a Purchasing Specialist you will partner with a Buyer to manage a large portfolio of direct material suppliers. Your focus will be on timely order execution, resolving receiving and invoice discrepancies, supporting escalated customer service issues, and maintaining accurate item and supplier data. This role requires strong communication, negotiation, ERP proficiency, and a action-oriented mindset. This is a Hybrid Position (Monday/Friday Remote) Key Responsibilities: Item Creation and Maintenance - Enter new item creation codes into the system, determine if items should be stocked or special order, negotiate order minimums with suppliers. Resolve Customer Service Issue Escalations - Working with customer service to create standard procedures for common issues and implement within customer service to empower first call resolution and reduce the number of EPOSTs. Resolve Distribution Center Receiving Discrepancies - Work with DC, supplier, and Buyer to investigate receiving/invoice discrepancies to resolve and eliminate future occurrences. Expediting Purchase Orders and Managing the Integrity of Supplier PO Promise Dates - Hold suppliers accountable for communicating purchase order fulfillment dates and expediting orders to ensure timely delivery. Proactively review open orders to identify supply problems (excess inventory and backorders) and negotiate with supplier directly to remedy the issues before they impact the company. Work closely with Buyer to manage assigned products and suppliers. Other tasks as assigned. Career Progressions / Promotable To: This position has the potential for future progression within Matco Tools Supply Chain Organization and other Vontier positions. Required qualifications Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent relevant experience considered. Prior supply chain or purchasing experience, ideally supporting direct materials. Proficiency with Microsoft Excel (filters, basic formulas, VLOOKUP or INDEX/MATCH desirable). Experience with JD Edwards or similar ERP systems. Strong verbal and written communication and negotiation skills. Demonstrated analytical and problem-solving ability; attention to detail. Ability to manage multiple priorities with a sense of urgency and ownership. Preferred qualifications Experience resolving DC receiving discrepancies and invoice/PO reconciliation. Familiarity with supplier performance metrics, PO expediting, and inventory management concepts. Exposure to creating SOPs and driving cross-functional process improvements. Behavioral fit Tenacious, accountable, and proactive "do what it takes" mindset. Strong time management and organizational skills. Continuous-improvement orientation; willing to challenge the status quo. Collaborative team player who can also work independently. First 6 months success milestones Days 130: Complete onboarding/immersion plan; assume daily ownership of assigned suppliers, POs, and item maintenance tasks. Days 3190: Reduce outstanding discrepancies, demonstrate accurate item setup, and identify at least one supplier/process improvement opportunity. Days 91180: Meet role KPIs (PO promise adherence, discrepancy resolution time, invoice accuracy) and implement improvements with measurable impact. The base compensation range for this position is $55K to $60K per annum. Your actual base salary will be determined based upon numerous factors which may include relevant experience, skills, location (labor market data), credentials (education, certifications), and internal equity. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. Sick leave amount may vary based on state or local laws applicable to the applicant's geographic location. The Company reserves the right to modify this information at any time, subject to applicable law. Vontier partners with you and your family on your health and wellness journey. Visit VontierBenefits.com to view our benefits. We offer a premium suite of health and wellness programs for you and your family, including medical, dental, vision, disability and life insurance. With programs for family planning from Maven Clinic to managing diabetes like Livongo, coverage for women's health, support for adult and elder care, paid parental leave, a generous 401(k) plan with matching company contributions, and more. Vontier is here for all stages of life. We also offer paid vacation, paid holidays (including floating holidays), and paid sick leave. Matco Tools, a wholly owned subsidiary of Vontier Corporation, is a distributor of quality professional automotive equipment, tools, and toolboxes. Matco began operation in 1946 and, since 1979, has sold products directly to professional mechanics, enthusiasts, and those who value quality tools through a network of independent franchised mobile distributors who operate in all 50 states, Puerto Rico, and Canada. Products are also sold to central purchasing operations and other institutional customers through industrial sales representatives and via the internet. Matco is a franchising company, a distribution company, a financing company, a manufacturer of industry leading toolboxes, and a leading supplier of automotive technology solutions employing approximately 600 associates in the United States, Puerto Rico and Canada. Vontier (NYSE: VNT) is a global technology company powering the way the world moves. We empower businesses in the transport sector to adapt to a fast-changing landscape by uniting productivity, automation and multi-energy technologies. Our smart, connected solutions serve roadside convenience retail stores, fleet operators, and auto repair technicians. From integrated payments and EV charging software to carwash technology and retail automation, we help customers stay productive and prepared for a rapidly evolving industry. With decades of expertise and a balanced portfolio, Vontier enables businesses to navigate complexity, unlock growth, and build a cleaner, safer future. Driven by continuous improvement and the dedication of Team Vontier, we empower businesses to think bigger, act boldly, and thrive on the road ahead.
As a Purchasing Specialist you will partner with a Buyer to manage a large portfolio of direct material suppliers. Your focus will be on timely order execution, resolving receiving and invoice discrepancies, supporting escalated customer service issues, and maintaining accurate item and supplier data. This role requires strong communication, negotiation, ERP proficiency, and a action-oriented mindset. This is a Hybrid Position (Monday/Friday Remote) Key Responsibilities: Item Creation and Maintenance - Enter new item creation codes into the system, determine if items should be stocked or special order, negotiate order minimums with suppliers. Resolve Customer Service Issue Escalations - Working with customer service to create standard procedures for common issues and implement within customer service to empower first call resolution and reduce the number of EPOSTs. Resolve Distribution Center Receiving Discrepancies - Work with DC, supplier, and Buyer to investigate receiving/invoice discrepancies to resolve and eliminate future occurrences. Expediting Purchase Orders and Managing the Integrity of Supplier PO Promise Dates - Hold suppliers accountable for communicating purchase order fulfillment dates and expediting orders to ensure timely delivery. Proactively review open orders to identify supply problems (excess inventory and backorders) and negotiate with supplier directly to remedy the issues before they impact the company. Work closely with Buyer to manage assigned products and suppliers. Other tasks as assigned. Career Progressions / Promotable To: This position has the potential for future progression within Matco Tools Supply Chain Organization and other Vontier positions. Required qualifications Bachelor's degree in Supply Chain, Business, or related field preferred; equivalent relevant experience considered. Prior supply chain or purchasing experience, ideally supporting direct materials. Proficiency with Microsoft Excel (filters, basic formulas, VLOOKUP or INDEX/MATCH desirable). Experience with JD Edwards or similar ERP systems. Strong verbal and written communication and negotiation skills. Demonstrated analytical and problem-solving ability; attention to detail. Ability to manage multiple priorities with a sense of urgency and ownership. Preferred qualifications Experience resolving DC receiving discrepancies and invoice/PO reconciliation. Familiarity with supplier performance metrics, PO expediting, and inventory management concepts. Exposure to creating SOPs and driving cross-functional process improvements. Behavioral fit Tenacious, accountable, and proactive "do what it takes" mindset. Strong time management and organizational skills. Continuous-improvement orientation; willing to challenge the status quo. Collaborative team player who can also work independently. First 6 months success milestones Days 130: Complete onboarding/immersion plan; assume daily ownership of assigned suppliers, POs, and item maintenance tasks. Days 3190: Reduce outstanding discrepancies, demonstrate accurate item setup, and identify at least one supplier/process improvement opportunity. Days 91180: Meet role KPIs (PO promise adherence, discrepancy resolution time, invoice accuracy) and implement improvements with measurable impact. The base compensation range for this position is $55K to $60K per annum. Your actual base salary will be determined based upon numerous factors which may include relevant experience, skills, location (labor market data), credentials (education, certifications), and internal equity. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. Sick leave amount may vary based on state or local laws applicable to the applicant's geographic location. The Company reserves the right to modify this information at any time, subject to applicable law. Vontier partners with you and your family on your health and wellness journey. Visit VontierBenefits.com to view our benefits. We offer a premium suite of health and wellness programs for you and your family, including medical, dental, vision, disability and life insurance. With programs for family planning from Maven Clinic to managing diabetes like Livongo, coverage for women's health, support for adult and elder care, paid parental leave, a generous 401(k) plan with matching company contributions, and more. Vontier is here for all stages of life. We also offer paid vacation, paid holidays (including floating holidays), and paid sick leave. Matco Tools, a wholly owned subsidiary of Vontier Corporation, is a distributor of quality professional automotive equipment, tools, and toolboxes. Matco began operation in 1946 and, since 1979, has sold products directly to professional mechanics, enthusiasts, and those who value quality tools through a network of independent franchised mobile distributors who operate in all 50 states, Puerto Rico, and Canada. Products are also sold to central purchasing operations and other institutional customers through industrial sales representatives and via the internet. Matco is a franchising company, a distribution company, a financing company, a manufacturer of industry leading toolboxes, and a leading supplier of automotive technology solutions employing approximately 600 associates in the United States, Puerto Rico and Canada. Vontier (NYSE: VNT) is a global technology company powering the way the world moves. We empower businesses in the transport sector to adapt to a fast-changing landscape by uniting productivity, automation and multi-energy technologies. Our smart, connected solutions serve roadside convenience retail stores, fleet operators, and auto repair technicians. From integrated payments and EV charging software to carwash technology and retail automation, we help customers stay productive and prepared for a rapidly evolving industry. With decades of expertise and a balanced portfolio, Vontier enables businesses to navigate complexity, unlock growth, and build a cleaner, safer future. Driven by continuous improvement and the dedication of Team Vontier, we empower businesses to think bigger, act boldly, and thrive on the road ahead.