Business Admin Specialist II (Enrollment Management)
Inside Higher Ed, Gainesville, FL, United States
Job No:
539311
Work Type:
Full Time
Location:
Main Campus (Gainesville, FL)
Categories:
Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:
03010100 - EM-BUSINESS-FINANCE
Job Description The University of Florida's Division of Enrollment Management is seeking a Business Administrative Specialist II to support fiscal operations, financial coordination, and day‑to‑day business processes. In this role, you will process and manage a high volume of financial transactions, coordinate purchasing and travel, maintain financial records, and assist with budgeting and compliance efforts.
Key Responsibilities Include, But Are Not Limited To: Financial Operations
Process financial transactions across state, auxiliary, gift, grant, foundation, and concession accounts
Coordinate and process purchases, travel, reimbursements, deposits, and cash handling activities
Reconcile expenditures and ensure accuracy and compliance with fiscal policies
Troubleshoot complex financial processing issues
Maintain financial records and provide periodic reports
Budgeting and Procurement
Assist in developing and justifying operating budget requests
Monitor financial activity and advise on funding needs or discrepancies
Coordinate purchasing activities in compliance with university and statutory requirements
Communicate with vendors and UF Purchasing to support contract negotiation and execution
Collaborate with marketing and communications staff on bids, specifications, and production schedules
Compliance and Security
Interpret and apply state statutes, administrative codes, and university policies
Recommend updates to operational procedures to maintain compliance and efficiency
Serve as Department Security Administrator, managing myUFL access and role assignments
Coordinate complex access changes for employees transitioning roles
Customer Service and Administrative Support
Respond to internal and external inquiries regarding financial transactions
Serve as primary contact for finance and security-related questions
Handle escalated and complex issues requiring advanced problem‑solving
Provide administrative support, including preparing correspondence and maintaining records
Participate in process improvements, documentation, cross‑training, and special project
Perform other duties as assigned by supervisor
Expected Salary $23.95 / hour
Benefits
Health, Dental, and Vision Insurance
State Retirement Plans
Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
Tuition Assistance (UF Employee Education Program)
Public Service Loan Forgiveness (PSLF) Eligible Employer
Required Qualifications High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred
At least four years post high school relevant work experience.
Proficiency in Microsoft Office applications - Outlook, Excel, PowerPoint.
Prior experience of PeopleSoft and knowledge of myUFL systems as it relates to fiscal functions.
Familiarity with the University of Florida myUFL role request system.
Knowledge of and experience with university, state and federal regulations regarding fiscal, budget, grants and access role requests.
Must be able to work well in a team environment with great interpersonal skills and must understand and practice excellent customer service.
Should possess critical thinking, analytical, and communication skills, be self‑motivated, willing to learn new skills and able to exercise good judgment to work independently.
Must be organized and pay attention to detail.
Special Instructions To Applicants
Cover Letter
Resume
List of References
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required No
Applications Close 14 April 2026
To apply Visit https://explore.jobs.ufl.edu/en-us/job/539311
Our Commitment The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
#J-18808-Ljbffr
539311
Work Type:
Full Time
Location:
Main Campus (Gainesville, FL)
Categories:
Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:
03010100 - EM-BUSINESS-FINANCE
Job Description The University of Florida's Division of Enrollment Management is seeking a Business Administrative Specialist II to support fiscal operations, financial coordination, and day‑to‑day business processes. In this role, you will process and manage a high volume of financial transactions, coordinate purchasing and travel, maintain financial records, and assist with budgeting and compliance efforts.
Key Responsibilities Include, But Are Not Limited To: Financial Operations
Process financial transactions across state, auxiliary, gift, grant, foundation, and concession accounts
Coordinate and process purchases, travel, reimbursements, deposits, and cash handling activities
Reconcile expenditures and ensure accuracy and compliance with fiscal policies
Troubleshoot complex financial processing issues
Maintain financial records and provide periodic reports
Budgeting and Procurement
Assist in developing and justifying operating budget requests
Monitor financial activity and advise on funding needs or discrepancies
Coordinate purchasing activities in compliance with university and statutory requirements
Communicate with vendors and UF Purchasing to support contract negotiation and execution
Collaborate with marketing and communications staff on bids, specifications, and production schedules
Compliance and Security
Interpret and apply state statutes, administrative codes, and university policies
Recommend updates to operational procedures to maintain compliance and efficiency
Serve as Department Security Administrator, managing myUFL access and role assignments
Coordinate complex access changes for employees transitioning roles
Customer Service and Administrative Support
Respond to internal and external inquiries regarding financial transactions
Serve as primary contact for finance and security-related questions
Handle escalated and complex issues requiring advanced problem‑solving
Provide administrative support, including preparing correspondence and maintaining records
Participate in process improvements, documentation, cross‑training, and special project
Perform other duties as assigned by supervisor
Expected Salary $23.95 / hour
Benefits
Health, Dental, and Vision Insurance
State Retirement Plans
Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
Tuition Assistance (UF Employee Education Program)
Public Service Loan Forgiveness (PSLF) Eligible Employer
Required Qualifications High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred
At least four years post high school relevant work experience.
Proficiency in Microsoft Office applications - Outlook, Excel, PowerPoint.
Prior experience of PeopleSoft and knowledge of myUFL systems as it relates to fiscal functions.
Familiarity with the University of Florida myUFL role request system.
Knowledge of and experience with university, state and federal regulations regarding fiscal, budget, grants and access role requests.
Must be able to work well in a team environment with great interpersonal skills and must understand and practice excellent customer service.
Should possess critical thinking, analytical, and communication skills, be self‑motivated, willing to learn new skills and able to exercise good judgment to work independently.
Must be organized and pay attention to detail.
Special Instructions To Applicants
Cover Letter
Resume
List of References
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required No
Applications Close 14 April 2026
To apply Visit https://explore.jobs.ufl.edu/en-us/job/539311
Our Commitment The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
#J-18808-Ljbffr