Executive Personal Assistant
The Calendar Group, Houston, TX, United States
Our client is seeking a hybrid Executive Personal Assistant in Houston, Texas to provide direct support to the CEO across both business and personal matters. The Executive Personal Assistant will serve as a trusted right hand to the CEO, acting as a gatekeeper, coordinator, and strategic support partner. This position is ideal for a seasoned professional who thrives in a fast-paced, entrepreneurial setting. The role involves regular coordination across multiple time zones and occasional international travel.
Key Responsibilities Executive Support
Manage a complex, ever-changing calendar across multiple time zones
Coordinate meetings with internal and external stakeholders
Screen and manage calls, emails, and correspondence on behalf of the CEO
Prepare agendas, briefing materials, and follow-ups
Track priorities, action items, and key deadlines
Travel & Coordination
Arrange domestic and international travel, including flights, accommodations, and ground transportation
Prepare detailed, well-structured itineraries
Coordinate travel documentation and logistics
Handle last-minute changes and travel disruptions seamlessly
Travel with the CEO as needed
Business Coordination
Support ongoing business initiatives and projects
Track timelines, deliverables, and key milestones
Maintain organized records and documentation
Liaise with external partners, vendors, and advisors
Assist with document preparation and execution
Administrative & Operational Support
Maintain digital and physical filing systems
Draft and manage professional correspondence
Track expenses, invoices, and reimbursements
Assist with office operations and general administrative needs
Qualifications
5+ years of experience supporting a CEO, principal, or senior executive
Bilingual in English and Spanish (required)
Experience within real estate, finance, investment, or legal environments preferred
Experience working across multiple time zones
High level of discretion, professionalism, and sound judgment
Ability to adapt to flexible hours as needed
Valid passport with ability to travel internationally
Compensation $60K-$75K per year, with bonuses
Schedule Part-time (30 hrs.) or Full-time (40 hrs.)
Hybrid Schedule (primarily remote when not traveling or in meetings with CEO)
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Key Responsibilities Executive Support
Manage a complex, ever-changing calendar across multiple time zones
Coordinate meetings with internal and external stakeholders
Screen and manage calls, emails, and correspondence on behalf of the CEO
Prepare agendas, briefing materials, and follow-ups
Track priorities, action items, and key deadlines
Travel & Coordination
Arrange domestic and international travel, including flights, accommodations, and ground transportation
Prepare detailed, well-structured itineraries
Coordinate travel documentation and logistics
Handle last-minute changes and travel disruptions seamlessly
Travel with the CEO as needed
Business Coordination
Support ongoing business initiatives and projects
Track timelines, deliverables, and key milestones
Maintain organized records and documentation
Liaise with external partners, vendors, and advisors
Assist with document preparation and execution
Administrative & Operational Support
Maintain digital and physical filing systems
Draft and manage professional correspondence
Track expenses, invoices, and reimbursements
Assist with office operations and general administrative needs
Qualifications
5+ years of experience supporting a CEO, principal, or senior executive
Bilingual in English and Spanish (required)
Experience within real estate, finance, investment, or legal environments preferred
Experience working across multiple time zones
High level of discretion, professionalism, and sound judgment
Ability to adapt to flexible hours as needed
Valid passport with ability to travel internationally
Compensation $60K-$75K per year, with bonuses
Schedule Part-time (30 hrs.) or Full-time (40 hrs.)
Hybrid Schedule (primarily remote when not traveling or in meetings with CEO)
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